Radio System County MOU Statewide Law Enforcement Radio System (SLERS)
MEMORANDUM OF UNDERSTANDING
THIS Memorandum of Understanding (MOU) is made and entered into between the
Okeechobee County, "County and the City of Okeechobee "Agency
WITNESSETH
WHEREAS, both the County and the Agency have each determined that it is in their best
interest and the best interest of the citizens of Okeechobee County to standardize the radio
communications systems used by each with the Florida Statewide Law Enforcement
Communications System "SLERS and
WHEREAS, both the County and the Agency have obtained authorization from the State
of Florida Department of Management Services "DMS to add a specified number of radio units
to the SLERS system; and
WHEREAS, both the County and the Agency have, or will, enter into a Wireless Services
Agreementwith Harris Corporation, the state authorized provider of equipment and services for the
SLERS system (the "Provider to purchase the communication equipment and installation necessary
for the Agency's needs; and
WHEREAS, the County has obtained a federal grant administered through the state to fund
approximately 75 percent of the cost of the equipment necessary for the County, the Agency, other
local agencies as well as the construction of a new communications tower to enhance the existing
coverage of the SLERS system; and
WHEREAS, Okeechobee County has agreed to facilitate the equipment acquisition for the
Agency with the Provider and assist the Agency in the purchase and installation of such equipment
through its grant.
NOW, THEREFORE, in consideration of the premises, and in consideration of the mutual
conditions, covenants and obligations hereinafter expressed, it is agreed as follows:
1. That the foregoing recitals are true and correct and constitute a material inducement
for the parties to enter into this MOU.
2. That upon execution by the Agency of its Wireless Services Agreement with the
Provider, the County will order and coordinate with the Provider the installation of
the communications equipment attached as Exhibit "A" to this MOU. The County
shall utilize the portion of its grant award shown in Exhibit "A" to fund the
approximately 75 percent of the Agency's equipment with the Agency being
responsible for the balance. Additionally, the Agency will be responsible for its pro
rata share of the system infrastructure deployment, new tower together with its
equipment requirements which are also shown on Exhibit "A." Any differences
(SLERS) Page 1 of 3
between Exhibit "A" and the Exhibit attached to the Wireless Services Agreement
with the Provider shall be reconciled, however increases in cost due to equipment
additions, changes or enhancements shall be the sole responsibility of the Agency.
3. That upon receipt of an invoice and supporting documentation from the Provider, the
County shall advance and pay from its grant award the percent shown on Exhibit
"A." The County shall thereafter make a request for payment of the balance and
provide a copy of the invoice and documentation to the Agency containing sufficient
detail to enable the Agency to determine and audit that the remaining amount sought
is within the scope and intent of this MOU.
4. That the Agency shall pay the County within ten (10) days from delivery of the
request and supporting documentation. In the event that the Agency objects to a
component of an invoice or supporting documentation, it shall pay the County for all
but the objectionable portion and shall provide the County in writing with the basis
for the objection.
5. That the County's obligation to fund the Agency's equipment purchase and
installation under this MOU shall not exceed the amount shown in Exhibit "A"
without the further approval of the parties and is expressly conditioned upon its
actual receipt of the grant funds awarded.
6. The agency acknowledges that it is solely responsible for any and all monthly
subscriber access /user fees due to the Provider for system operation as well as any
other Agency costs including, but not limited to, dispatch, Agency terminal
maintenance, and Agency equipment replacement costs and that the County makes
no warranty, express or implied as to the nature, condition, or capabilities of the
SLERS system, the equipment provided under this MOU or the Wireless Services
Agreement with the Provider.
7. That for the period of time the Agency remains a subscriber utilizing the SLERS
system, it shall appropriate and pay its pro -rata share of annual tower and tower
equipment maintenance costs, if any, not borne by the state or the Provider. The
percentage of responsibility shall be calculated based upon the number of radio units
authorized by DMS for the Agency to the total number of radio units allocated by
DMS to the County, City of Okeechobee, Okeechobee Utility Authority, Okeechobee
School Board and the Okeechobee County Sheriff's Department. This provision shall
not be construed to prevent the Agency from terminating this MOU after system
activation in conjunction with termination of its Wireless Services Agreement with
the Provider and ceasing to use the SLERS system. At such time as the Agency
ceases to use the tower or tower equipment, it shall have no further obligation to pay
its pro -rata share of annual tower and tower equipment maintenance costs. Co-
location revenue, if any, shall be apportioned to each Agency in the same manner as
costs are allocated.
(SLERS) Page 2 of 3
8. That the Agency shall timely pay the Provider and the County as agreed and upon
activation, shall utilize the SLERS system and equipment acquired in accordance
with the rules and regulations promulgated by DMS and the Provider.
9. Each party agrees to defend, indemnify and hold harmless the other party, its officials
and employees from all claims, actions, losses, suits, judgments, fines, liabilities,
costs and expenses (including attorney's fees) attributable to its negligent acts or
omissions, or those of its officials and employees acting within the scope of their
employment, or arising out of or resulting from the indemnifying party's negligent
performance under this MOU. Nothing contained herein shall constitute a waiver of
sovereign immunity or the provisions of Section 768.28, Florida Statutes. The
foregoing shall not constitute an agreement by either party to assume any liability for
the acts, omissions and/or negligence of the other party.
IN WITNESS WHEREOF, this MOU has been executed by and on behalf of the County
and the Agency on this 3r day of November, 2009.
BOARD OF COUNTY COMMISSIONERS
OKEECHOBEE COUNTY, FLORIDA
drT:
By: 0 e► CLIF titTTS, Chairman
aron Robertson, Clerk,
Board of County Commissioners (Seal)
CITY OF OKEECHOBEE, FLORIDA
ATTEST:
i By:
Ai JAMES E. ILRRK, Mayor
Lane t iotea, Ci Clerk,
REVIEWED OR G UFFICIENCY:
4
JOHN R. COOK, City Attorney
(SLERS) Page 3 of 3
Exhibit A City
Entity Contribution
Enter notes here:
Item 1 1 Dexrlp41on I Category Cost 'State Paying I Count cost 'Your rim'. ConMbudon
System infrastructure deployment planning, coordination 1
1 and mana4ement fee: I 53,423,717.491 53.138,973.991 5284.743.501 10.34% 529
2' Dispatch Center I 5184,063.26{ 5147,250.611 $36,812.651 33.33 %I 512,270.88
31 Subscriber Usage I 57884.001 56307.201 11.576.801 100.00 %1 11.576.80
41 Subscriber Radios
Percent of Total:
10 15.8696 I 5346,763.46{ 5277.410.771 569 ,352.691 100.00%1 569352.69
Entity Total :1 $112,642.85
Total Radios: 'Soares 1
1121
Description
1
cii
0 EaWpment Detail
Spefes Unit Sal. ITOtal Sale
1 N/A C v Fire Rescue Backup Control Stations 511,414.z6{ 813,414.26
Mobile. M7300.DES.764- 870MH1.Half Duplex
Feature- ProSan Roam w /Priority Sys Scan
Feature Maxf1024+1 System /Groups
Feature, EDACS Security Key
1 1
1
Feature PackageP25 Trunking ProVoice 1 1
Desktop Statlon.CS- 7000.Loal /Remote 1
Control Unit CH721.San.Front Mount
Mkaophone.Deskt0o,M7300.CH -721 CU
Bracket KIt.Rac k Ma1m.CS -7000
ANTENNA.YAGI 806- B66MHZ.6DB
8610 Open Rack with Shelves
ICable.CAN.250ft
'Mounting Hardware
(Jumpers and Connectors
!Transmission Une
IControl Head Power Supolv (Remotel
lGrounding Hardware I t
1Installatlon and Programming I 1
1 NIA Utv FN Resew Control Stotler 59 494.261 59.464.26
MobIle.M7300.764- 870MHz.Hatt Dplx.N° Enc
Feature.Proian Roam w/Priorlty Sys Scan
Feature Max11024 +1 System /Groups
Feature EDACS Security Keg
Feature Package.P25 Trunking ProVolce
Desktop Station C5- 7000.1oaI /Remote
Control Unit CH7215an.Front Mount
Microphone Desktoo.M7300.CH -721 CU
ANTENNA YAGI.806-866MHZ 6DB
Mounting Hardware
Jumpers and Connectors
Transmission Une
Grounding Hardware
Installation and Programming
6 1 CM Fire Rescue Mobiles 1 53,995.341 $27,96736
s, q,�, a Moblle,M1300,764-870M919 11 Dnlx,N0 Enc
Feature.ProSCan Roam w /Priority Sys Scan 1 I
I I I Peature.M' x(1024+1 System /Gmuos I I
I 1 Feature. EDACS Security Key 1 1
1 I Feature Package P79 Trunking ProVoice 1 1
Control Unit.CH721 San.Front Mount 1 I
Acceuorles.M7300 Front Mount
1 I Microohone.Standard.CH721 Control Unit 1 1
1 1 Antenna.700 /800MHz.3dB Gain.Roof Mount 1 1
I I Installation and Programming 1 1
6 1 0 CM Fro Resew Portables 1 53,931.15 531,446.20
y,„,,, y Portable P7250,764- 870MH1.San 1
Feature.Max(1024+1 System /Groups 1 1
Feature.ProSan Roam w /Priority Sys Scan 1 1
Feature.ESK/P25 Personality Lock 1 1
Feature Paccage.P25 Trunking ProVoice 1 I
Option.Immersible Radio Operation 1 1
Battery NIMH.Extra High Capacity 1 1
Antenna.806- 670MHz.Flexible End -Fed Gain 1 1
Miaophone.Lapel /Antenna Provision 1 1
Chareer .Tri -Chemistrv.Sinele.P7200 1 I
Case.Stnd,Leather,Belt loon swivel 1 1
Proeramming 1 I
N/A 0 lClte Fine Resew Chimer.Tr4gramthv.6 -Pool. P7200 1 5596.25 50.001
1 N/A Cho Polon Deesrapant Radom Control notions 1 511,41426 011.414,26 1
Mobile.M7300.DES.764-870MH1 -Half Duplex
Feature.ProSan Roam w /Priority 5vs Scan
Feature- Max(1024+) System /Groups
Feature. EDACS Security Key
Feature Packaee.P25 Trunking ProVoice
Desktoo Station CS-7000 Local/Remote
Control Unit CH721.San.Front Mount
Microphone- Desktoo.M7300.CH -721 CU
Bracket Kit Rack Mount.CS -7000
ANTENNA.YAGI.806- 866MHL6DB
8610 Open Rack with Shelves
Cable.CAN,250R
Mounting Hardware
Jumpers and Connectors
Transmission line
Control Head Power Suooly (Remote
Grounding Hardware
Installation and Programming
Exhibit A City
1 1 N/A City Polka Deoartinarrt Control Stations 1 59,863.261 59.883.26
Mobile.M7300.DES,764- 870MHx.Half Duplex
Feature,ProScan Roam w /Prlorfty Sys Scan
Feature.Maxt1024 +I System /Groups
Feature. EDACS Security Key
Feature Package.P25 Trunkine ProVoice
Desktop Statlon.CS- 7000 ,LOOl /Remote 1
Control Unit CH721,San,Front Mount 1
Mlcroohone.Desktoo,M7300,CH -721 CU 1 I
ANTENNAYAG1,806- 866MHZ.6D8 1 1
Mounting Hardware 1 1
Jumpers and Connectors
Transmission line
Groundine Hardware 1
Installation and Programming 1 I
21 2 Cite Ponta Deoarbusat Mobiles 54,479.09 5103019.07
Moblle.M7300,DES 764- 870MHZ.Half Duplex
Feature ProScan Roam w /Priority Sys Scan
Feature,Max11024+l System /Groups
Feature EDACS Security Key
Feature Package P25 Trunkine ProVoice
Control Unit Mount
AccessorleeM7300 Remote Mount
Miaoohone.Standard.CH721 Control Unit
Antenna.700 /800MHZ.3dB Gain.Roof Mount
Installation and Programming
27 0 OM Polka Dawr4egnt Portables (Enderlin' Batteryl 54,088.65 5110,393.55
Portable 64B -DES P7250 764-870MHz.San
Feature Maxt1024-s) System /Groups
I Feature.ProSan Roam w /Priority Sys Scan
Feature,ESK/P25 Personality Lock 1 1
Feature Package P25 Trunkina ProVoice 1 1
Antenna.806- 870MHz,Flexible End -Fed Gain
Microohone,lapel /Antenna Provision
Earphone. Lapel Microphone
Charger .T Chemistrv.Single.P7200
Case Stnd,Leather.Belt Loop Swivel 1 1
Programming
27 0 TE 3200mMR 114on Battery for City Polka DasabMnt Portables 562.401 51,694.51
N/A 2 Otv Polka aserear.Tl -Cbe nWN.6 -►Kk. P7200 5596.251 51,192.50
3 1 Oty Pubsc Works Mobiles 53,995.341 515,99136
.,a ��w 4 Mobile,M7300.764$70MHz.Half Dplx,No Enc
Feature ProScan Roam w /Priority Svs Scan 1
Feature Max11024r1 System /Groups
Feature. EDACS Security Kew
Feature Padrage,P25 Trunkine ProVoice
Control Unit.CH721 Scan,Front Mount 1
Accessories.M7300 Front Mount 1
Microphone Standard.CH721 Control Unit 1 I
Antenna,700 /800MHx.3d6 Gain Roof Mount 1 1
Installation and Protrammine
1 1
4 0 air Public Worm l urtebles I 53,222.391 512.8556
L,r Portable,P5250,ProVolce.764- 870MHz 1 I
Feature- ESK/P25 Personality Lock 1 1
Feature. ProRoamIProSCan /PrioritxSVSScan1 1 I
Feature 512 EDACS Sws/Grps 1 1 1
Batterv.NiMH,Extra HI Capadty.DR
Charger TN- Chemistry- Sinale,P5100 /P5200
Antenna- 806- 870MHz.Flexible End -Fed Gain
Microohone.lapel 1
Case,Stnd.Leather,Belt loop Swivel
Programming
5346,763.46