11-22-1993 Meeting with City StaffTO: See attendees
FROM: Skip Harvey
DATE: November 22, 1993
PROJECT: Okeechobee Utility Appraisal
SUBJECT: Meeting with City Staff on November 18, 1993
Attendees:
MEMORANDUM
Susan Groover City
Skip Harvey WHS
Rick Jordan City
Bill Reese RMA
Rebecca Travis WHS
WHS requested the meeting to review the annotated utility key map drawings, which have
been generated from information collected from the City's records. The objective was to
have the drawings as complete as possible, prior to finalizing the scope of the field
inspection work. The following items were discussed and the noted decisions or actions
taken.
General
1. Consensus of the group that the key maps reflected all the components of the water
and sewer system.
2. River Bend area is a private gravity sewer and water system.
3. 200' of 16" diameter water main added to map along Parrot Avenue. (Replaced 8"
and 10" diameter mains)
4. City is adding Air Relief Valves to the US 98 force main. Project is in process.
Approximate value, $30,000.
5. Locations of three pump stations were revised:
Wal -Mart Heritage Place River Run
WILLIAMS, HATFIELD STONER, INC.
Consulting Engineers Planners Surveyors
Memorandum
Page 2
Age of System
1. WHS has obtained dates from plans in City records for establishing the age of the
sewer system. The information is fairly complete, and covers the entire system.
2. No information was available for the water system. Bill Reese will meet with City
maintenance staff (Clyde Bob) to obtain their personal information. Maps will be
provided to WHS next Tuesday (November 23rd).
3. No galvanized steel pipe has been installed for water lines (except for minor repairs)
for at least the last 17 years.
Inspection /Condition Reports
1. The City has no reports or inspection results available on the condition of the water
or sewer system. Work such as infiltration /inflow tests, hydrant testing, television
inspection has not been performed.
2. A rehabilitation program for the "downtown" sewer system is being planned.
3. A meter replacement program is underway for the water system. Approximately
1,000 meters are purchased and installed every 6 weeks. City is using "touch- read"
meters.
Inventory/Appraisal
1. Susan Groover and Bill Reese requested a better definition of "supplies" in the
letter transmitting the draft asset list. (eg are chemicals included WHS will inform
Jack Crahan of the request.
2. Bill Reese is still uncertain about the methods to be used for evaluating the system
and determining useful life and values. WHS will review with Jack Crahan for
preparing a response.
WILLIAMS, HATFIELD 8 STONER, INC.
Consulting Engineers Planners Surveyors
Memo
Page 3
Field Inspection
1. WHS would like to tentatively schedule the field inspection work for the week of
December 6th.
2. 48 hours advance notification is needed for utility locations.
If any of the information contained in this memo is incorrectly stated, or not as any attendee
recalls, please contact our office as soon as possible.
cc: Jack Crag
Jul 'ago
David Rivera
WILLIAMS, HATFIELD STONER, INC.
Consulting Engineers Planners Surveyors