August 23, 1993STATLCERT. CEN. REAs
JACK CRAHAN, MAI
00114431.1
DANIEL Y. DICKMAN, MAI
00•00144
LINDA HOTCHKISS, SRA
0W1•313
L. BURL WILSON, JR, MAI
N000•f13
P. E. ROCKWELL, TREAS.
August 23, 1993
DEIGHANAPPRAISAL ASSOCIATES, INC
Mr. David J. Rivera, Finance Director
Board of County Commissioners
Okeechobee County
304 NW 2nd Street
Okeechobee, Florida 34972
REAL ESTATE ANALYSTS AND CONSULTANTS
2000 S.E PORT ST. LUCIE BOULEVARD, SUITEA
PORT ST. LUCIE, FLORIDA 34952
(407) 335 -1405 F le
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Re: Appraisal of City of Okeechobee Utility Systems
Our File #93521100
Dear Dave:
I received your letter, dated August 18,1993, directing us to proceed with the
appraisal of the Okeechobee City Utility.
As indicated in the agreement, Section A.5d, we will need the county to
advise us of their representative, with whom we will deal in obtaining the
information we need. Over the last year, you have been acting in this
capacity and, until we are notified otherwise, we will direct our questions,
etc., to you. To assist in this process and facilitate the required flow of
communication, please identify the person who will act as our immediate
contact at the City Utility.
I have enclosed a draft outline of the planned schedule of tasks, as you
requested. Along with our monthly invoice, we will update you as to our
progress relative to the outline.
I am also enclosing our initial list of requirements as identified within the
Scope of the Appraisal, which we will need to accomplish the assignment I
realize some items are readily available, while others may take some time to
either prepare or obtain. Please let me know when the requested material is
available to be mailed, picked up, and /or reviewed.
®WAY
1TE201A
FL 33400
David J. Rivera
August 20, 1993
Page 2
If you anticipate a delay in receiving or obtaining any of the requested
information, please indicate the date when you expect it to become available.
We will continue to add to this list as the inspection and research processes
identify new material.
If you have any questions regarding the enclosed list, please contact Linda
Fairbanks or me.
Sincerely,
DEIGHAN APPRAISAL ASSOCIATES, INC.
Jack Crahan, MAI
cc Chris Chinault, County Administrator
John Drago, City Administrator
Charles W. Harvey, Chairman
James Kirk, Mayor
Skip Harvey
Linda B. Fairbanks
Enclosure
JC \TM308135.DOC
LIST OF REQUIREMENTS
Date Date
Requested Received
1. County Contact Person 8/23/93
2. City Contact Person 8/23/93
3. 'Resolution #89-5 (updated listing) Listing of Utility
Rates" 8/23/93 8/23/93
4. "Comparison Analysis Water and Sewer Options
Okeechobee area Water and Sewer Task Force Final
Report 8/1991, "PMG Associates, Inc. 8/23/93 8/23/93
5. "City of Okeechobee Utility Rate Study," dated 12/91,
PMG Associates, Inc. 8/23/93 8/23/93
6. Proposed $5,000,000 bond for the City of Okeechobee,
"Water and Sewer Refunding Revenue" Bond Series
1992A. 8/23/93 8/23/93
7. Reese Macon Associates
A. Utility Atlas Drawings and Maps 8/23/93
B. "Hydraulic Analysis of the Water System" 8/23/93
C. "Proposed Water Treatment Plant Construction
and Plans" 8/23/93
D. "Capital Improvement Needs" [Identified in
Master Plan and City Budget] 8/23/93
E. "Upgrading the Existing Water Treatment Plant"
report 8/23/93
8. Knepper Willard, Inc.
A. Wastewater System Plan 8/23/93
B. Capital Improvement Needs [identified iri
Master Plan and City Budget] 8/23/93
C. Preliminary Engineering Report and /or
Plans for "Expansion of Wastewater Treatment
Plant" 8/23/93
D. Various Plans for Wastewater System Exten-
sions 8/23/93
9. "PMG Financial Pre-1981 Financial Record Study" 8/23/93
10. A. Independent Auditors' Report Hill, Barth
King, dated 2/10/92 8/23/93
B. "City of Okeechobee Utility System Financial
Analysis" prepared by PMG Assocs. 8/23/93
11. Final Draft "Governance Alternatives to Provide
Regional Water and Wastewater Services and Facilities
to the Urbanized Areas of Southern Okeechobee
County" Nabors, Giblin, et al, report dated July 8, 1992 8/23/93
12. A. 1987 Bond Documents 8/23/93
B. 1989 Bond Documents 8/23/93
C. 1992 to Present Bond Documents 8/23/93
13. Miscellaneous inspection reports on the system condi-
tions of the City of Okeechobee Water and Sewer Utility
(E.G. Hydrant Tests, I/I Studies, Pipeline Samples or
Photographs)
14. A. City Updated Comprehensive Plan [Water and
Wastewater Elements]
B. County Updated Comprehensive Plan [Water
and Wastewater Elements]
15. A. Detailed, itemized accounting of funds spent
for the proposed water treatment facility.
B. Budgets reflecting unfinished and incomplete
work.
17. A. Approximate land area and location of the new
water treatment site.
B. If any new well sites are to be located off -site,
where fee simple title is to be retained by the
City, then language reflecting the leasehold
interest or easement must be furnished.
Date Date
Requested Received
8/23/93
8/23/93
8/23/93
8/23/93
8/23/93
16. Time line of costs of any other ongoing projects relative
to or within the system. 8/23/93
8/23/93
8/23/93
18. Decision about the consideration of the abandoned
sewage treatment plant in the valuation; to include
either the pumping station and required supporting land
(size agreed upon) only, or existing land site plus
salvage value of the abandoned plant components. 8/23/93
19. Determination of the location and dimensions of the
site area induded with the water towers. 8/23/93
20. Decision regarding the inclusion of the operations
center, also known as the water maintenance barn, in
this valuation, with identification of the specific
dimensions of the site to be induded. 8/23/93
21. A. Operation and maintenance reports 8/23/93
B. Repair and rehabilitation studies 8/23/93
C. Agency permit applications /approvals 8/23/93
D. Historical cost summaries 8/23/93
22. Legal Description or Maps of Utility Easements and /or
Parcels 8/23/93
Request receipt of documents, plans,
legal descriptions, etc. 8/19 9/17/93
Develop present utility asset list to
city and county for agreement 8/19 10/1/93
Overall system inspection 9/13 11/30/93
City and county agree on utility
asset list 10/1 10/15/93
Specific field inspection 10/18 10/29/93
Research and analysis of relevant data for
utility valuation 9/1 11/30/93
Develop initial draft of appraisal report 9/13 12/14/93
Meet with city and county staff/
consultants to review draft report 12/15/93
Receipt of staffs /consultants' comments 12/15 12/31/93
Incorporate staffs /consultants' comments
into final report and present to County
Commission and City Council
PRELIMINARY TASK SCHEDULE
1/4 1/15/94