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2009-09-15CITY OF •: SUMMARY OF COUNCIL ACTION SEPTEMBER 15,2009 REGULAR CITY COUNCIL MEETING AND FIRST BUDGET PUBLIC HEARING •"':, �"' :a. "_+'a'i`..: s: -''`'' _, '.:: ?r P"arc 3a 'S,a` �: �''' s Q a , . , -• •- 11• • '-• • . 11 • • -• -•ember119 Regular City Council• to • •- • 11 • II. OPENING CEREMONIES: Innovation given by Dr. Edward Weiss, Church of Our Saviour; The invocation was offered by the Very Reverend Dr. Weiss of the Church of Our Saviour; Pledge of Allegiance led by the Mayor. III Followed by the Pledge of Allegiance led by Mayor Kirk. PAGE 10F 9 349 III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. City Clerk Gamiotea called the roll: Mayor James E. Kirk Present Council Member Lowry Markham Present Council Member Mike O'Connor Present Council Member Dowling R. Watford, Jr. Present Council Member Clayton Williams Present City Administrator Brian Whitehall Present City Attorney John R. Cook Absent City Clerk Lane Gamiotea Present Deputy Clerk Melisa Jahner Absent Police Chief Denny Davis Present Fire Chief Herb Smith Present Public Works Director Donnie Robertson Present IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. A. Present a Certificate of Appreciation to Les McCreary for service on Mr. Lester E. McCreary graciously accepted a Certificate of Appreciation, from Mayor Kirk, in recognition of his service the Code Enforcement Board. on the Code Enforcement Board, from May 7, 2008 to July 29, 2009. 350 SEPTEMBER 15, 2009 - REGULAR MEETING 801sr BUDGET PUBLIC HEARING - PAGE 2 OF q V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the September 1, 2009 Regular Meeting. VI. WARRANT REGISTER - City Administrator. A. Motion to approve the August 2009 Warrant Register: General Fund ................................ $337,203.24 Capital Improvement Projects Fund -Impact Fees ..... $26,154.30 Public Facilities Improvement Fund ......... o ...... $13,445.87 Vil. AGENDA - Mayor. Council Member Watford moved to dispense with the reading and approve the Summary of Council Action for the September 1, 2009 Regular Meeting; seconded by Council Member O'Connor. There was no discussion on this item. KIRK - YEA WATFORD - YEA VOTE MARKHAM - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Council Member Watford moved to approve the August 2009 Warrant Register, in the amounts, General Fund, three hundred thirty -seventy thousand, two hundred three dollars and twenty-four cents ($337,203.24); Capital Improvement Projects Fund - Impact Fees, twenty-six thousand, one hundred fifty-four dollars and thirty cents ($26,154.30); and Public Facilities Improvement Fund, thirteen thousand, four hundred forty-five dollars and eighty-seven cents ($13,445.87); seconded by Council Member Markham. There was no discussion on this item. KIRK - YEA WATFORD - YEA VOTE MARKHAM - YEA WILLIAMS - YEA O'CONNOR-YEA MOTION CARRIED. A. Requests for the addition, deferral or withdrawal of items on today's III Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda? agenda. New Business IX. Item C Exhibit 7 was added. Council Member Williams requested time for information as item D. VVI. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor. 111 MAYOR KIRK OPENED THE PUBLIC HEARING FOR ORDINANCE ADOPTION AT 6:05 P.M. A. 1. a) Motion to read by title only, proposed Ordinance No. 1048 regarding Council Member Markham moved to read by title only, proposed Ordinance No.1048 regarding Petition No. 09-003-R Petition No. 09-003-R submitted by Okeechobee Asphalt and submitted by Okeechobee Asphalt and Ready Mix to rezone Lots 11 and 12 of Block 41, City of Okeechobee Ready Mix to rezone Lots 11 and 12, Block 41, City of Okeechobee Subdivision, from RMF to CPO Zoning District; seconded by Council Member Williams. Subdivision, from Residential Multiple Family (RMF) to Commercial Professional Office (CPO) Zoning District - City Planning Consultant (Exhibit 1). b) Vote on motion to read by title only. KIRK - YEA WATFORD - YEA VOTE MARKHAM - YEA WILLIAMS - YEA O'CONNOR-YEA MOTION CARRIED. SEPTEMBER 15, 2009 - REGULAR MEETING & 1sr BUDGET PUBLIC HEARING - PAGE 3 OF 9 351 VIII. PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED. A- 1. c) City Attorney to read proposed Ordinance No.1048 by title only. Administrator Whitehall read proposed Ordinance No.1048 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE OFFICIAL ZONING MAP OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM RESIDENTIAL MULTIPLE FAMILY(RMP) TO COMMERCIAL PROFESSIONAL OFFICE(CPO) ZONING DISTRICT; AMENDING THEZONING MAP ACCORDINGLY; PROVIDING FOR CONFLICTS, SEVERABILITYAND AN EFFECTIVE DATE." 2. a) Motion to adopt proposed Ordinance No.1048. b) Public Comments and discussion. c) Vote on motion. B.1. a) Motion to read by title only, proposed Ordinance No.1049 regarding Petition No. 09-004-R submitted by Corey and Lauren Miller, to rezone Lots 1 and 2, Block 216, First Addition to Okeechobee Subdivision, from Residential Single Family -One (RSF-1) to Commercial Professional Office (CPO) Zoning District - City Planning Consultant (Exhibit 2). b) Vote on motion to read by title only. Council Member Markham moved to adopt proposed Ordinance No.1048; seconded by Council Member Williams. Mayor Kirk asked whether there were any questions or comments from the public? There were none. Council asked whether the applicant had been made aware of the changes to the rezoning petition, as they were not present at prior meetings. Clerk Gamiotea confirmed that the applicant, Mr. Gent was contacted, the change from CLT to CPO was explained. The Planning Staff Report, Code Book Sections 90-221-223 and the proposed ordinance were all emailed to him on September 8, 2009. Her office staff called Mr. Gent to remind him of the meeting tonight as well as emailed a copy of the agenda to him. Since the CPO zoning district allows him to have an office on the property, it appears he has no objections to the change. KIRK - YEA WATFORD - YEA VOTE MARKHAM - YEA WILLIAMS - YEA O'CONNOR-YEA MOTION CARRIED. Council Member Watford moved to read by title only, proposed Ordinance No.1049 regarding Petition No. 09-004-R submitted by Corey and Lauren Miller, to rezone Lots 1 and 2, Block 216, First Addition to City of Okeechobee Subdivision, from RSF-1 to CPO Zoning District; seconded by Council Member O'Connor. KIRK - YEA WATFORD - YEA VOTE MARKHAM - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. 352 SEPTEMBER 15, 2009 - REGULAR MEETING & 1sr BUDGET PUBLIC HEARING - PAGE 4 OF 9 VIII. PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED. B.1. c) City Attorney to read proposed Ordinance No. 1048 by title only. Administrator Whitehall read proposed Ordinance No.1049 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE; FLORIDA; AMENDING THE OFFICIAL ZONING MAP OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM RESIDENTIAL SINGLE' FAMILY -ONE (RSF-1) TO COMMERCIAL PROFESSIONAL OFFICE (CPO) ZONING DISTRICT; AMENDING THE ZONING MAP ACCORDINGLY, PROVIDING FOR CONFLICTS, SEVERABILITYAND AN EFFECTIVE DATE." 2. a) Motion to adopt proposed Ordinance No.1048. b) Public Comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING - Mayor. IX. NEW BUSINESS. Council Member Markham moved to adopt proposed Ordinance No. 1049; seconded by Council Member Williams. Mayor Kirk asked whether there were any questions or comments from the public? There were none. For clarification, Council Member Watford asked where this property was located? Council Member Markham answered, behind my office. Administrator Whitehall noted that the General Services staff received the site plan application with engineered plans and all parking (preliminarily) appears to be addressed. KIRK - YEA WATFORD - YEA VOTE MARKHAM - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. MAYOR KIRK CLOSED THE PUBLIC HEARING FOR ORDINANCE ADOPTION AT 6:13 P.M. A. Motion to adopt proposed Resolution No. 09-13 regarding Articles Council Member Watford moved to adopt proposed Resolution No. 09-13 regarding Articles of Amendment to the of Amendment to the Articles of Corporation of the Treasure Coast Articles of Corporation of the Treasure Coast County of Local Governments, Inc; seconded by Council Member County of Local Governments, Inc., - Council member Watford Williams. (Exhibit 3). The title of proposed Resolution No. 09-13 reads as follows: A JOINT RESOLUTION BY AND BETWEEN THE CITY OF FORT PIERCE, THE CITY OF PORT ST. LUCIE, THE CITY OF STUART, THE CITY OF FELLSMERE, THE CITY OF VERO BEACH, THE CITY OF SEBASTIAN, THE CITY OF OKEECHOBEE, THE TOWN OF SEWALL'S POINT, THE TOWN OF INDIAN RIVER SHORES, THE TOWN OF JUPITER ISLAND, THE TOWN OF ST. LUCIE VILLAGE, FLORIDA MUNICIPAL CORPORATIONS; INDIAN RIVER COUNTY, MARTIN COUNTY, OKEECHOBEE COUNTY AND ST. LUCIE COUNTY POLITICAL SUBDIVISIONS OF THE STATE OF FLORIDA, THE SCHOOL BOARD OF INDIAN RIVER COUNTY, THE SCHOOL BOARD OF MARTIN COUNTY, THE SCHOOL BOARD OF OKEECHOBEE COUNTY AND THE SCHOOL BOARD OF ST. LUCIE COUNTY, AMENDING THE CITY OF OKEECHOBEE, FLORIDA, RESOLUTION NO. 03-04; AMENDING THE ARTICLES OF INCORPORATION FOR THE TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS, INC.; PROVIDING AN EFFECTIVE DATE. SEPTEMBER 15, 2009 - REGULAR MEETING & 1 sr BUDGET PuBLIc HEARING -PAGE 5 of 9353 r� u IX. NEW BUSINESS CONTINUED. A. Motion to adopt proposed Resolution No. 09-13 regarding Articles Council Member Watford explained that the Treasure Coast Council of Local Governments Board would like to expand of Amendment to the Articles of Corporation of the Treasure Coast their members by including representatives from each of the school board districts. Mrs. Kelly Owens has already been County of Local Governments, Inc. continued. I attending from Okeechobee. KIRK - YEA WATFORD - YEA VOTE MARKHAM - YEA WILLIAMS - YEA O'CONNOR-YEA MOTION CARRIED. B. Introduction of Brian Cartland, Executive Director of the Economic The Mayor and Council took a moment to extend their greetings of welcome to Mr. Brian Cartland. He was introduced Development Council of Main Street - Mark Smith (Exhibit 4). to the Council by Mr. Terry Burroughs, in Mark Smith absence. Mr. Cartland was one of eight applicants for the position of Okeechobee Main Street Economic Development Council Executive Director. To date, the Economic Development Committee has achieved 15 percent of the funds that were initially presented to the City and County. The first item of business has been accomplished, which is a website, www.theokede.com, Mr. Cartland was hired September 1, his office is located at 315 Northwest 41" Avenue. He took a moment to review his credentials and background with the Council, ITEM ADDED TO AGENDA: C. Motion to reappoint Bill Barlett as a Trustee to the Police Officer's Council Member Watford moved to reappoint Bill Barlett as a Trustee to the Police Officer's Pension Board, term Pension Board, terming beginning October 1, 2009 to September beginning October 1, 2009 to September 30, 2011; seconded by Council Member O'Connor. 30, 2011 - City Clerk (Exhibit 7). K OPEN PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES - Mayor. A. Mayor announces that the purpose of the public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for Fiscal Year 2009-2010. KIRK - YEA WATFORD - YEA VOTE MARKHAM - YEA WILLIAMS - YEA O'CONNOR-YEA MOTION CARRIED. MAYOR KIRK OPENED THE PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES AT 6:22 P.M. Mayor announced that the purpose of the public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for Fiscal Year 2009-2010. B. Mayor announces that the proposed millage rate levy. represents Mayor announced that the proposed millage rate levy represents 15.33 percent less than the roll -back rate computed 15.33 percent less than the roll -back rate computed pursuant to pursuant to F.S. 200.065(1). F.S. 200.065(1). 11 354 SEPTEMBER 15, 2009 - REGULAR MEETING & 1sr BUDGET PUBLIc HEARING - PAGE 6 OF 9 X. FIRST BUDGET PUBLIC HEARING CONTINUED. C.1. a) Motion to read by title only, and set September 29, 2009 as a final Council Member Watford moved to read by title only, and set September 29, 2009 as a final public hearing date for public hearing date for proposed Ordinance No. 1050, levying a proposed Ordinance No. 1050, levying a millage rate of 6.7432 for the General Fund Budget; seconded by Council millage rate of 6.7432 for the General Fund Budget - City Attorney Member O'Connor. (Exhibit 5). b) Vote on motion to read by title only and set the final public hearing date. c) City Attorney to read proposed Ordinance No. 1050 by title only 2. a) Motion to approve the first reading of proposed Ordinance No 1050. b) Public comments and discussion. c) Vote on motion. KIRK - YEA WATFORD - YEA VOTE MARKHAM - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Administrator Whitehall read proposed Ordinance No. 1050 by title only as follows: "AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 6.7432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 6.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE , RATE IS 15.33 PERCENT (15.33%) LESS THAN THE .ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE." Council Member Markham moved to approve the first reading of proposed Ordinance No. 1050; seconded by Council Member Williams. Mayor Kirk asked whether there were any questions or comments from the public? There were none. The Council briefly reviewed that this is the same millage rate as last year and that most property owners will be paying less property taxes. However, the properties that are valued under the 'Save Our Homes' program will not see the reduction, as this program is what kept their taxable value from rising so significantly when the housing market was booming. Accounts Supervisor Riedel distributed a memorandum to give an illustration of the typical home and how this millage would effect them. KIRK - YEA WATFORD - YEA VOTE MARKHAM - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. SEPTEMBER 15, 2009 - REGULAR MEETING & 1 sr BUDGET PUBLIC HEARING - PAGE 7 OF 9 355 X. FIRST BUDGET PUBLIC HEARING CONTINUED. 611 D.1. a) Motion to read by title only, and set September 29, 2009 as a final Council Member Watford moved to read by title only, and set September 29, 2009 as a final public hearing date for public hearing date for proposed Ordinance No. 1051, establishing proposed Ordinance No. 1051, establishing revenues and expenditures of all City Funds for Fiscal Year 2009-2010; revenues and expenditures of all City Funds for Fiscal Year 2009- seconded by Council Member Williams. 2010 - City Attorney (Exhibit 6). b) Vote on motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1051 by title only. 2. a) Motion to approve the first reading of proposed Ordinance No. 1051. b) Public comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING. KIRK - YEA WATFORD - YEA VOTE MARKHAM - YEA WILLIAMS - YEA O'CONNOR-YEA MOTION CARRIED. Administrator Whitehall read proposed Ordinance No. 1051 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE; FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2009 AND ENDING SEPTEMBER 30, 2010, WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF$7,480,277.00, TRANSFER INOF$318,153.00ANDEXPENDITURESOF$5,278,639.00, LEAVING A FUND BALANCEOF$Z519,791.00, PUBLICFACILITIESIMPROVEMENTFUNDREVENUES OF$1,176,876 00, EXPENDITURES OF $814,105.00 AND TRANSFER -OUT OF $317,653.00, LEAVING A FUND BALANCE OF $45,118.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF$9,012,005.00AND EXPENDITURES OF$1,14Z504.00, LEAVINGAFUND SALANCEOF$7,869,501.00; CAPITAL IMPROVEMENTPROJECTSFUND- IMPACTFEEREVENUES OF$10,373.00, EXPENDITURES OF$0.00AND TRANSFER -OUT OF$500.00, LEAVING A FUND BALANCE OF $9,873.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $3,137.00 AND EXPENDITURES OF $0.00, LEAVING A FUND BALANCE OF $3,137.00, PROVIDING AN EFFECTIVE DATE." Council Member Markham moved to approve the first reading of proposed Ordinance No. 1051; seconded by Council Member O'Connor. Mayor Kirk asked whether there were any questions or comments from the public? There were none. The Council discussed the exact amount of the deficit was $159,450.00 which will be funded from reserves. KIRK - YEA WATFORD - YEA VOTE MARKHAM - YEA WILLIAMS - YEA MAYOR KIRK CLOSED THE FIRST BUDGET PUBLIC HEARING AT 6:34 P.M. O'CONNOR-YEA MOTION CARRIED. 356 SEPTEMBER 15, 2009 - REGULAR MEETING & 1sr BUDGET PUBLIC HEARING - PAGE 8 OF 9 X. FIRST BUDGET PUBLIC HEARING CONTINUED. D. 2. b) Public comments and discussion continued. Administrator Whitehall interjected that the Council still needed to discuss the requestfrom Council Member O'Connor regarding appreciation days and the birthday holiday. MAYOR KIRK RE -OPENED THE FIRST BUDGET PUBLIC HEARING AT 6:35 P.M. Administrator Whitehall distributed a memorandum regarding payroll, personal days and re -implementing the employees' birthday as a paid holiday, as requested by Council at the August 18, Budget Workshop. A summarization of the costs for the 'appreciations days' to be implemented is $3,000 to $5,000 for one to two days per year, as well as various logistics to implement the days off. Council Member O'Connor explained the purpose of bringing up the paid days off, was to offer the employees some other method of appreciation, which would not drastically impact the budget, to keep moral up, since cost of living salary increases cannot be given, due to the loss of revenues. He then went on to give a comparison between working for a government agency and owning your own business, and that the later, offers the ability to reward yourself when you are making profits. On the subject of re -implementing the birthday holiday, he strongly suggested that be approved, as it was not fair to have taken that holiday away only to replace it with a different one. Council Members Watford, Williams and Markham all noted that they appreciated the City employee's, they are dedicated to the City. However, they also see other governmental agencies having to lay-off employees, mandate furloughs, or salary decreases. The City is not having to do that, and are still able to keep the Pay Step Plan in the budget, which is an increase to their salary. These are tough economic times, we have to be fair to the employee's and the tax payers. However, Council Members Markham and Williams stated they would agree with re -implementing the birthday holiday. Mayor Kirk added, it would be good if we could do something more for the employee's. However, adding a holiday may be the only additional benefit we can offer this Fiscal Year. Council Member O'Connor made a motion to give back the emD_ lov_ ees birthday_ holiday, seconded by Council Member Williams. KIRK - YEA WATFORD - NO VOTE MARKHAM - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. NOTE OF. CLARIFICATION -THE HOLIDAY BENEFITSAREADDRESSED IN THE EMPLOYEE PERSONNEL POLICIESAND PROCEDURES HANDBOOK. THIS CHANGE WILL BE NOTED IN THE HANDBOOK AND DISTRIBUTED TO THE EMPLOYEES TO BEGIN JANUARY 1, 2010. SEPTEMBER 15, 2009 - REGULAR MEETING & 1sT BUDGET PUBLIC HEARING - PAGE 9 of 9357 1 CLOSE PUBLIC HEARING. DL NEW BUSINESS CONTINUED. ITEM ADDED TO AGENDA: D. Item of information - Council Member Williams. XI. ADJOURN MEETING - Mayor. Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Cityrk media are for the sole purpose of backup for official records of the Clerk. ) ATTEST: 'James E. Kirk, Mayor Lane Gamiotea;,NC, City Clerk MAYOR KIRK AGAIN CLOSED THE FIRST BUDGET PUBLIC HEARING AT 6:51 P.M. Mayor Kirk then yielded the floorto Council Member Williams, who had requested a discussion item, for New Busienss. Council Member Williams stated that this was for Police Chief Davis, and let it be known that the final score was 38', to 34 (in the college football game between University of Miami and Florida State University). There being no further items on the agenda, the meeting was adjourned at 6:52 p.m. The next meeting will be September 29, 2009 at 6:00 p.m. as the final Budget Public Hearing. ®MEWSPAFERS OKEECHOBEE NEWS STATE OF FLORIDA COUNTY OF OKEECHOBEE 107 S.W. 17th Street, Suite D, Okeechobee, FI.34974 Before the undersigned authority personally appeared Judy Kasten, who on oath says she is Advertising Director of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee Comity; Florida, at the att hed copy of advertisement being a 124� in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the ' sues of �_«6� Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post,office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and afiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. �Q Judy Kasten orn t and subscribed before me this day of r'L' �� C/" AD Notary Public, State of Florida at Large NOTAT<Y PUBIJC,sT,� Angie Bridge,, Commission i` DD77S71 5 Expires: jik. ;o, ni'r'v 4"LANT?C BOnyL�G Cep, nvC. q p5 MG; f-�U (863) 763-3134 FIRST BUD6Er HEARm AND aiy ODIINCIL Menm NOTICE IS HEREBY GIVEN that dre City council of the City of a meet in Rep dw Sagion hnmedd* Ithe F SE p m T �K 3009 3rd Rm 7�0, �Ceedabee, Fbrida. The Is It to NC attend. AND BE ADMED that no starograptk retort curt reporter vd8 be made of the foregoing meeting. Aco nm WV t n vdF bye resporsl�ble mppeal any rdecision Wq a verbatim recordAV d of >d evidence at Said meeting upon vAddr I is to rse cadnrt CityadmIn tatioopny �dr�"�3 or web I- the xan: ,vBh t%ubiBtia Aa rnDAt of I !J 2 kk r ) IV. V. CITY OF OKEECHOBEE rn6Aje SEPTEMBER 15, 2009 REGULAR CITY COUNCIL MEETING AND FIRST BUDGET HEARING OFFICIAL AGENDA CALL TO ORDER - Mayor: September 15, 2009 Regular City Council Meeting and First Budget Hearing,, *tV.m. (� OPENING CEREMONIES: Invocation given by Dr. Edward Weiss, Church of Our Saviour; Pledge of Allegiance led by Mayor. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Councilman Lowry Markham Councilman Mike O'Connor Councilman Dowling R. Watford, Jr. Councilman Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director Donnie Robertson PRESENTATIONS AND PROCLAMATIONS - Mayor. A. Present a Certificate of Appreciation to Les McCreary for Service on the Code Enforcement Board. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the September 1, 2009 Regular Meeting. PAGE 1 of 4 SEPTEMBER 15, 2009 - CITY COUNCIL AGENDA - PAGE 2 OF 4 VI. WARRANT REGISTER - City Administrator. A. Motion to approve the August 2009 Warrant Register. General Fund $337,203.24 Capital Projects - Impact Fees $ 26,154.30 Public Facilities Fund $ 13,445.87 VII. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VIII. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - MAYOR. A.1.a) Motion to read by title only proposed Ordinance No.1048 regarding Petition No. 09-003-R submitted by Okeechobee Asphalt & Ready Mix to rezone Lots 11 and 12, Block 41, City of Okeechobee Subdivision, from Residential Multiple Family (RMF) to Commercial Professional Office (CPO) Zoning District - City Planning Consultant (Exhibit 1). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No.1048 by title only. 2.a) Motion to adopt Ordinance No. 1048. b) Public discussion and comments. c) Vote on motion. B.1.a) Motion to read by title only proposed Ordinance No. 1049 regarding Petition No. 09-004-R, submitted by Corey and Lauren Miller, to rezone Lots 1 and 2, Block 216, First Addition to Okeechobee Subdivision, from Residential Single Family -One (RSF-1) to Commercial Professional Office (CPO) Zoning District - City Planning Consultant (Exhibit 2). SEPTEMBER 15, 2009 - CITY COUNCIL AGENDA - PAGE 3 OF 4 VIII. PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED. BA.b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No.1049 by title only. 2.a) Motion to adopt Ordinance No.1049. b) Public discussion and comments. c) Vote on motion. CLOSE PUBLIC HEARING FOR ORDINANCE ADOPTION. IX. NEW BUSINESS. A. Motion to adopt proposed Resolution No. 09-13 regarding Articles of Amendment to the Articles of Corporation of the Treasure Coast Council of Local Governments, Inc. - Councilman Watford (Exhibit 3). B. Introduction of Brian Cartland, Executive Director of the Economic Development Council of Main Street - Mark Smith (Exhibit 4). X. OPEN PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES - MAYOR. A. Mayor announces that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2009-2010. B. Mayor announces that the proposed millage rate levy represents 15.33% less than the roll back rate computed pursuant to F.S. 200.065 (1). C.1.a) Motion to read by title only and set September 29, 2009 as a final public hearing date for proposed Ordinance No. 1050 , levying a millage rate of 6.7432 for the General Fund Budget - City Attorney (Exhibit 5). b) Vote on motion to read by title only and set final public hearing date. SEPTEMBER 15, 2009 - CITY COUNCIL AGENDA - PAGE 4 OF 4 X. PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES CONTINUED. C.1.c) City Attorney to read proposed Ordinance No. 1050 by title only. 2.a) Motion to approve the first reading of proposed Ordinance No. 1050. b) Public comments and discussion. c) Re -computation of millage rate (if required). d) Vote on motion. D.1.a) Motion to read by title only and set September 29, 2009 as a final public hearing date for proposed Ordinance No. 1051, establishing revenues and expenditures of all City Funds for Fiscal Year 2009/2010 - City Attorney (Exhibit 6). b) Vote on motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1051 by title only. 2.a) Motion to approve the first reading of proposed Ordinance No. 1051 . b) Public comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES. XI. ADJOURN MEETING. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. q MIA .A00 wcia&l u Ugice of tfm .Ma V" eav of ofieec ace, 3&Wda u6 t6 Expac 6ioa of appwiation to. 0 Be6te4 4E4v Atecuaw jot Recegrcmon ofSc s aice to dw eommunitV J fic e,4 and vc m gezvw eailzem ham gtea4 BV Vousa una4i6fi 19edkactioa ut Me J evounance of c` m Dufte,6 a a Atem&4 of dw AL --A- Mkf" - - - - -'- - - — 7AAML-.A m Atcuj. 7, 2008 w 7u& 29, 2CO9 giom on XePa4 of tie eity eourta MU6 Ir dark of Sep&mbm, 2UU9 9n waffeae u&ew4 9 fia" fexeu*ea aet mV fiand and canoed thie iecd to 6e axed HABIT 1 StIP'I' 14, 2009 MLA -f-e ORDINANCE NO. 1048 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE OFFICIAL ZONING MAP OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM RESIDENTIAL MULTIPLE FAMILY (RMF) TO COMMERCIAL PROFESSIONAL OFFICE (CPO) ZONING DISTRICT; AMENDING THE ZONING MAP ACCORDINGLY; PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee, Florida has adopted Ordinance No. 402 in which a revised Official Zoning Map was adopted for said City; and WHEREAS, Robert Gent, owner of the property more particularly described hereafter, has heretofore filed Petition No. 09-003-R, pursuant to the Land Development Regulations of the City of Okeechobee for the purpose of rezoning a certain tract of land consisting of 0.321 acre(s) from Residential Multiple Family (RMF) to Light Commercial (CLT) Zoning District and that this request be removed from the boundaries of the above mentioned zone to allow for the processing of the rezoning petition; and WHEREAS, said petition(s) being reviewed by the City's Planning Board at a duly advertised meeting held on August 20, 2009, and submitted by Planning Staff report, to recommend approval for the zoning designation of RMF to CPO, rather than the applicant requested CLT, which determined such petition(s) to be consistent with the Comprehensive Plan and is appropriate with the zoning uses within the City; and WHEREAS, the City Council has agreed with the recommendation of the Planning Board and hereby finds such rezoning consistent with the City's Comprehensive Plan and deems it in the best interest of the inhabitants of said City to amend aforesaid revised Zoning Map as hereinafter set forth; NOW THEREFORE, be it ordained before the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City; that: SECTION 1. LEGAL DESCRIPTION. The following described land, located in the City of Okeechobee, to -wit: LOTS 11 AND 12, BLOCK 41, CITY OF OKEECHOBEE SUBDIVISION, OF THE PLAT OF OKEECHOBEE AS RECORDED IN PLAT BOOK 5 PAGE 5 OF THE PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA. SECTION 2. ZONING MAP AMENDMENT. That the aforesaid Revised Zoning Map of the City of Okeechobee be amended to reflect the subject property (0.321 acres) zoning classification to be changed from Residential Multiple Family (RMF) Zoning District to Commercial Professional Office (CPO) Zoning District. Ordinance No. 1048 Page 1 of 2 SECTION 3. CONFLICT. AU ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4. SEVERABILITY. If any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. SECTION 5. EFFECTIVE DATE. This Ordinance shall take effect immediately upon its passage. INTRODUCED for first reading public hearing on this 1' day of September, 2009. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk ADOPTED after First Public Hearing this 15! day of September, 2009. ATTEST: James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No. 1048 Page 2 of 2 -NEWSPAPERS OKEECHOBEE NEWS STATE OF FLORIDA COUNTY OF OKEECHOBEE 107S.W. 17th Street, Suite D, Okeechobee, F1,34974 Before the undersigned authority personally appeared Judy Kasten, who on oath says she is Advertising Director of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a 'na_ in the matter of e f� fl'Lti-1 M r k� U in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of l ea q ouloq$ Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm Or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. } Judy Kasten worn tand subscribed before me this _day of r� ' AD Notary Public, State of Florida at Large _ti'T RY P C-STATpEL�C r �r1J Tie Commission # ])D7797i3 Expires: APiZ. 20, 2012 IVUN'TIC BQXDLNG Co., IIJC. qA5 mc�AiQ (863) 763-3134 CONBD)ER TIONOADovnNo A CRY ORDINANCE at TuaGa * at city adtt �a Art (ADA) of EmIBIT Z Mrr mcr� s� 2009 ORDINANCE NO. 1049 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE OFFICIAL ZONING MAP OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM RESIDENTIAL SINGLE FAMILY -ONE (RSF-1) TO COMMERCIAL PROFESSIONAL OFFICE (CPO) ZONING DISTRICT; AMENDING THE ZONING MAP ACCORDINGLY; PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee, Florida has adopted Ordinance No. 402 in which a revised Official Zoning Map was adopted for said City; and WHEREAS, Corey and Lauren Miller, owner(s) of the property more particularly described hereafter, has heretofore filed Petition No. 09-004-R, pursuant to the Land Development Regulations of the City of Okeechobee for the purpose of rezoning a certain tract of land consisting of 0.309 acre(s) from Residential Single Family -One (RSF-1) to Commercial Professional Office (CPO) Zoning District and that this request be removed from the boundaries of the above mentioned zone to allow for the processing of the rezoning petition; and WHEREAS, said petition(s) being reviewed by the City's Planning Board at a duly advertised meeting held on August 20, 2009, and submitted by staff report, which determined such petition(s) to be consistent with the Comprehensive Plan and is appropriate with the zoning uses within the City; and WHEREAS, the City Council has agreed with the recommendation of the Planning Board and hereby finds such rezoning consistent with the City's Comprehensive Plan and deems it in the best interest of the inhabitants of said City to amend aforesaid revised Zoning Map as hereinafter set forth; NOW THEREFORE, be it ordained before the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City; that: SECTION 1. LEGAL DESCRIPTION. The following described land, located in the City of Okeechobee, to -wit: LOTS 1 AND 2, BLOCK 216, FIRST ADDITION TO OKEECHOBEE SUBDIVISION, OF THE PLAT OF OKEECHOBEE AS RECORDED IN PLAT BOOK S PAGE 6 OF THE PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA. SECTION 2. ZONING MAP AMENDMENT. That the aforesaid Revised Zoning Map of the City of Okeechobee be amended to reflect the subject property (0.309 acres) zoning classification to be changed from Residential Single Family -One (RSF-1) Zoning District to Commercial Professional Office (CPO) Zoning District. Ordinance No. 1049 Page 1 of 2 SECTION 3. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4. SEVERABILITY. If any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. SECTION 5. EFFECTIVE DATE. This Ordinance shall take effect immediately upon its passage. INTRODUCED for first reading public hearing on this V day of September, 2009. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk ADOPTED after First Public Hearing this I day of September, 2009. ATTEST: James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No. 1049 Page 2 of 2 ®NEWSPAPERS OKEECHOBEE NEWS STATE OF FLORIDA COUNTY OF OKEECHOBEE 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974 Before the undersigned authority personally appeared Judy Kasten, who on oath says she is Advertising Director of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a in the matter of 0 t _1 d in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of � /V /a � Ord ray t Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post,office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and afiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for public 'on in the said newspaper. I ` Judy Kasten �Sworn to nd subscribed before me this T � day of '' .,-(',_¢,v a�G'© AD Notary Public, State of Florida at Large �C40 i-,ul-✓.1CY k'UaTC-STATE oT 1- -- Ang'e Bridges v C't1MISSIOn #JDD779718 Expires: APR. 20, 2012 BONDED THRU ATLANTIC BONDING Co,, INC ahs mCK% �,(e (863) 763-3134 IOM«OR� ConsiDERAYmN Of ADOPTnIG A CRY ORDINANCE TICE taut the ab Owd of the ary of ( IaG Sq*mt r 15, 2009.at 6:00 pm. or as haerk A In at • • DMIBIT 3 RESOLUTION NO. 09-13 AWPT 15, 2OQ9 I»(A F11 e A JOINT RESOLUTION BY AND BETWEEN THE CITY OF FORT PIERCE, THE CITY OF PORT ST. LUCIE, THE CITY OF STUART, THE CITY OF FELLSMERE, THE CITY OF VERO BEACH, THE CITY OF SEBASTIAN, THE CITY OF OKEECHOBEE, THE TOWN OF SEWALL'S POINT, THE TOWN OF INDIAN RIVER SHORES, THE TOWN OF JUPITER ISLAND, THE TOWN OF ST. LUCIE VILLAGE, FLORIDA MUNICIPAL CORPORATIONS; INDIAN RIVER COUNTY, MARTIN COUNTY, OKEECHOBEE COUNTY AND ST. LUCIE COUNTY POLITICAL SUBDIVISIONS OF THE STATE OF FLORIDA; THE SCHOOL BOARD OF INDIAN RIVER COUNTY, THE SCHOOL BOARD OF MARTIN COUNTY, THE SCHOOL BOARD OF OKEECHOBEE COUNTY AND THE SCHOOL BOARD OF ST. LUCIE COUNTY, AMENDING THE CITY OF OKEECHOBEE, FLORIDA, RESOLUTION NO. 03-04; AMENDING THE ARTICLES OF INCORPORATION FOR THE TREASURE COAST COUNCILOF LOCAL GOVERNMENTS, INC.; PROVIDING AN EFFECTIVE DATE. WHEREAS, the residents of the area surrounding and proximate to the Treasure Coast are served by separate governmental entities (collectively "Governments"); and WHEREAS, the Governments incorporated the Treasure Coast Council of Local Governments, Inc. May 13', 2003; and WHEREAS, the Governments now desire to amend their Articles of Incorporation to include the School Boards of Indian River, Martin, Okeechobee and St. Lucie Counties. NOW, THEREFORE, be it resolved by the Board of County Commissioners Indian River County, the Board of County Commissioners of Martin County, the Board of County Commissioners of St. Lucie County, and the Board of County Commissioners of Okeechobee County, the City Commission of Fort Pierce, the City Council of the City of Okeechobee, the City Commission of Port St. Lucie, the City Commission of Stuart, the City Commission of Vero Beach, the City Commission of Sebastian, the City Commission of Fellsmere, the Town Council of the Town of St. Lucie Village, the Town Council of Sewall's Point, the Town Council of Indian River Shores, and the Town Council of Jupiter Island, the School Board of Indian River County, the School Board of Martin County, the School Board of Okeechobee County, and the School Board of St. Lucie County, presented at a duly advertised public meeting; and passed by a majority vote of the City Council of Okeechobee; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City that: SECTION 1. Amendment. The Articles of Incorporation be amended as set forth in Exhibit "A", which is attached hereto. SECTION 2. Effective Date. This Resolution shall become effective upon passage by each of the parties herein provided. INTRODUCED AND ADOPTED in regular session this 15'h day of September. 2009. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Resolution No. 09-13 Page 1 of 2 • • EXHIBIT "A" Resolution No. 09-13 Page 2 of 2 ARTICLES OF AMENDMENT TO ARTICLES OF INCORPORATION OF TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS. INC. (Present Name) N03000009730 (Document Number of Incorporation) Pursuant to the provisions of section 617.1006, Florida Statutes, the undersigned Florida nonprofit corporation adopts the following articles of amendment to its articles of incorporation. FIRST: Amendment adopted: Article VIII, Members, hereby amended to read as follows: The Corporation shall have two sets of members: the Council and the General Assembly. The Council shall constitute the Board of Directors and shall be made up of an appointed representative from each member local government. Any qualifications to be a member of the Council shall be set forth in the By -Laws. The second set of members shall be the General Assembly. The General Assembly shall be made up of the elected city, town, county and school board officials from the local governments whom, now or in the future, are accepted as members of the Corporation. Any qualifications to be a member of the General Assembly shall be set forth in the By -Laws. SECOND: The date of adoption of the amendment was: THIRD: Adoption of the Amendment (check one) ❑ The amendment was adopted by the members and the number of votes cast for the amendment was sufficient for approval. ❑ There are no members or members entitled to vote on the amendment. The amendment was adopted by the board of directors. Signature of Chairman, Vice Chairman, President or other officer Typed or printed name Title Date EXHIBIT 4 09/10/2009 13:56 86346766 JOE G MULLINS • SIEPr 15, 2009 MLh �a4 Cst t OPDXEECHORAF (863) 76"72 PAX ft) 763—zM6 AGENDA rMM MUM FORM CITY ADMINI mk&-roA'S Omcs 55 5B r Av8NU8 OXWCHOBRB FLORWA 34974 NAME TBLBPHONS �%� 3 �� O 1p PAX- 2AIsrftgG RawXAA ,/'m cm 7 Cl DATA 9 PI.BASS ATB °� rTBM YOU f°HAVE PLUS v.a wva A� tin a ����ACED r�ne�n- s•Fc�.�u S �� PLBAS5 STATP WHAT MaTMENTM YOU RAV2 WOUM � • / ,,, - ' - - - PLBASB STATB D$31= ACTION B7 =0 MX IC COUM=- MAM SUAINARIZ,B MRTRCC r INPOAMATIOArCM= iNYOIIx 1t8tIITBST AND ATtAGH A?PT.M"XZ DOG[ fAWM A l . 2 A PAXxWrATIOIQ X TO BE MAINN PLIM LIMTI TM TtW TO MW MIIQUZ= UNLW OTMXWISE APPROVED BY 7M MAYOR SIGNBn B • g1> la, i nn j ....... .... I .... . I DIIBIT 5 ,hPT 15, 2009 ORDINANCE NO. 1050 AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 6.7432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 6.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 15.33 PERCENT (15.33%) LESS THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1,: The City Council of the City of Okeechobee. Florida hereby levies a tax of 6.7432 per thousand dollar valuation on all real and personal property within the corporate limits of said City, provided however, that 6.7432 shall not be levied upon property in the City of Okeechobee claimed and allowed as homestead on the general laws of the State of Florida. Section 2: That as designated in Section 1, hereof, 6.7432 per thousand dollar valuation shall be used for general City purposes in carrying on and conducting the government of said City. Section 3: The millage rate adopted is 15.33 percent less than the roll -back rate as computed in accordance with Florida Statutes Section 200.065 (1). Section 4: That this ordinance was proposed, considered and adopted under the provisions of Florida Statues Chapter 166 and Section 200.065. Section 5: This ordinance shall take effect October 1, 2009. INTRODUCED for first reading and public hearing on the IWh day of September, 2009. ATTEST: James E. Kirk, Mayor LANE GAMIOTEA, CMC, CITY CLERK PASSED AND ADOPTED after second reading and second public hearing on the 29, day Of September, 2009. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Ordinance No. 1050 Page 1 ttw Li MEMORANDUM 01 To: From an Mayor and Councilmembers India Riedel, Finance Dept. 2010 Ad Valorem Proposal Homeowner effect illustration q11'5 ml.� 4t Date: 09/15/09 Statistically speaking, the proposed millage rate is 15.33%* less than the rollback rate. A more practical approach to analyze the affect of a typical Homeowner in Okeechobee however, is as follows: Homeowner effect illustration: 2008 2009 Property asses'd value: $150,000(prior yr) $127,500(this yr deflated 15%) Tax @7.9634 $796(illustrative) $617 Tax @6.7432 $674 $523 Based on a home valued at $150,000, with a decreased assessed value of 15%, increase exemptions and millage rate continuing at 6.7432 a family would realize a 22% savings in their Ad Valorem taxes. $800 $600 $400 $200 $0 Tax @ 7.9634 Tax @ 6.7432 *Percentage of increase/decrease in millage rate Is calculated by dividing adopted millage rate (6.7432) by the rollback rate of 7.9634. L� 1131T 6 err 15, 2009 OR DINANCE NO. 1051 mm AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2009 AND ENDING SEPTEMBER 30, 2010; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $7,480,277.00, TRANSFER -IN OF $318,153.00 AND EXPENDITURES OF $6,278,639.00, LEAVING A FUND BALANCE OF $2,619,791.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,176,876.00, EXPENDITURES OF $814,106.00 AND TRANSFER -OUT OF $317,653.00, LEAVING A FUND BALANCE OF $46,118.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $9,012,005.00 AND EXPENDITURES OF $1,142,504.00, LEAVING A FUND BALANCE OF $7,869,501.00; CAPITAL IMPROVEMENT PROJECTS FUND -IMPACT FEE REVENUES OF $10,373.00, EXPENDITURES OF $0.00 AND TRANSFER -OUT OF $500.00, LEAVING A FUND BALANCE OF $9,873.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $3,137.00 AND EXPENDITURES OF $0.00, LEAVING A FUND BALANCE OF $3,137.00; PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: The City Council of the City of Okeechobee, Florida, after having held a public hearing on the annual budget, including General Fund, Public Facilities Improvement Fund, Capital Improvement Projects Fund, Capital Improvement Projects Fund -Impact Fee, and Law Enforcement Special Fund, hereby adopts as its annual budget the expenditures, as fully set forth below, for the City of Okeechobee for the Fiscal Year beginning October 1, 2009 and ending September 30, 2010. GENERAL FUND Revenues Fund Balance $2,679,259.00 Ad Valorem Taxes - 6.7432 $1,890,183.00 Other Fees $ 948,592.00 Intergovernmental Revenue $ 912,862.00 Charges for Current Services $ 951,430.00 Fines, Forfeitures and Penalties $ 30,141.00 Uses of Money and Property $ 20,000.00 Other Revenues $ 47,810.00 Total Revenues $7,480,277.00 Transfer -In from Public Facilities Improvement Fund $ 317,653.00 Transfer -In from Capital Improvement Projects Fund Impact Fee $ 500.00 TOTAL REVENUES AND TRANSFERS $7.798.430.00 Expenditures Legislative $ 119,441.00 Executive $ 166,818.00 City Clerk $ 176,391.00 Financial Services $ 201,992.00 Legal Counsel $ 75,732.00 Ordinance No. 1051 Page 1 of 3 General Services $ 458,705.00 Law Enforcement $1,824,744.00 Fire Protection $1,232,425.00 Road and Street Facilities $1.022.391.00 Total Expenditures $5,278,639.00 TOTAL EXPENDITURES AND TRANSFERS $6.278.639.00 GENERAL FUND BALANCE $2,519,791.00 PUBLIC FACILITIES IMPROVEMENT FUND Revenues Fund Balance $ 575,675.00 Revenues $ 601.201.00 Total Revenues $1,176,876.00 Expenditures Total Expenditures $ 814,105.00 Transfer -Out to General Fund $ 317.653.00 TOTAL EXPENDITURES AND TRANSFERS $1.131.758.00 PUBLIC FACILITIES IMPROVEMENT FUND BALANCE $ 46,118.00 CAPITAL IMPROVEMENT PROJECTS FUND Revenues Fund Balance $8,140,005.00 Revenues $ 872.000.00 Total Revenues $9,012,005.00 Expenditures Total Expenditures $1,142,504.00 TOTAL EXPENDITURES AND TRANSFERS $1.142.504.00 CAPITAL IMPROVEMENT PROJECTS FUND BALANCE $7,869,501.00 CAPITAL IMPROVEMENT PROJECTS FUND -IMPACT FEE Revenues Fund Balance $ 5,448.00 Revenues $ 4.925.00 Total Revenues $ 10,373.00 TOTAL REVENUES AND TRANSFERS $ 10,373.00 Expenditures Total Expenditures $ 0.00 Transfer -Out to General Fund $ 500.00 TOTAL EXPENDITURES AND TRANSFERS $ 500.00 CAPITAL IMPROVEMENT PROJECTS FUND IMPACT FEE BALANCE $ 9,873.00 LAW ENFORCEMENT SPECIAL FUND Ordinance No. 1051 Page 2 of 3 Revenues Fund Balance $ 3,127.00 Revenues $ 10.00. Total Revenues $ 3,137.00 Expenditures Total Expenditures $ 0.00 LAW ENFORCEMENT SPECIAL FUND BALANCE $ 3,137.00 Section 2: That this ordinance was proposed, considered and adopted under the provisions of Chapter 166 and 200.065 Florida Statues. Section 3: This ordinance shall be effective October 1, 2009. INTRODUCED for first reading and public hearing on the 15t' day of September, 2009. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk ADOPTED after final reading and second public hearing on the 291 day of September, 2009. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No. 1051 Page 3 of 3 James E. Kirk, Mayor )ab 9/,15, City of Okeechobee 55 SE P Av Okeechobee FL 34974 2932 MIA Office of the City Administrator Brian Whitehall Ph 863-763 3372 Fax 763-1686 email: bhtteha1 ,citvofokeechobee.com * * * * * Memorandum Date: September 15, 2009 Council Mtg TO: Councilman O'Connor Mayor & City Council FR: Adm Whitehall RE: Budget — Payroll issues Trying to summarize some of the statistical info you requested: In calculating most payroll related scenarios assume an annual payroll of approx $2.3 million. • Therefore a 1 % raise would equate to approx. $23,000 gross. • A rough calculation to incl employer exp is 19% (or 1.19 times the base), so total exp would be $23k X 1.19 = $27,000. The Sep 1 `Adding personal days' Memo that I distributed is wordy, I know, with `qualifications' throughout. The bottom line cost, according to my calculations is: • One day off, City-wide, appears to cost $1800, Two days off equates to $3500, three days-$5300 plus additional expense starting to accrue with the Fire Dept, depending on unanticipated employee absenteeism (sick, unantic run on vacation, work comp, etc). Figure $3k to $5k. So, 3 days might be $8,300 to $10,000 total. q116 m4a6 City of Okeechobee SS SE P Av Okeechobee FL 34974 2932 Office of the City Administrator Brian Whitehall Ph 863-763 3372 Fax 763-1686 email: bhteeha1&,,citvofokeechobee.com * * * * *Memorandum Date: for September 1, 2009 distribution TO: City Council FR: Adm Whitehall RE: Adding Personal days - cost As instructed at the Aug 18th Council meeting I've investigated the cost of adding personal days for City employees. Some issues to consider prior to exploring costs: #1 Restrictive designation of what days are available to the employee, i.e. Friday or Monday. My experience has been with days that expire, which I'm assuming is the intent of these days, is that it is common for employees to either procrastinate or 'save' those days until the last moment. That action may cause some problematic absenteeism on the last days of the period, i.e. too many ppl wanting off the last Friday. #2 Different departments have different shift hours. Police Officers generally work 12 hour shifts, Firemen work 24 hour shifts and all other employees are on an 8 hour shift. In order to be equitable other benefits have been distributed on the lowest denominator — 8 hours. Therefore 3 days, for example, would equate to two Police 'shifts', one Fireman 'shift' and three `shifts' for all other employees. Any other combination of hours would be `credited' accordingly. #3 This isn't an exact science, in as much as several variables have to play out to consider if overtime is a factor. For instance, if a Dept has numerous employees on sick leave at the same time as those previously requesting days off, it would weaken the argument that we can accomplish the implementation without overtime pay. Therefore to strengthen management's position it's imperative to require advance notice (preferably 30 days) prior to. #4 As suggested at the meeting, staff agrees that the added leave be treated the same as existing personal leave days, in as much as they do not `accrue'. Just as a note - the existing personal days, when taken, reduce sick leave accrual for that employee. 911109 Memo `Adding Personal Days' page 2 or 2 Quantifying cost: City Hall & Public Works., There is no additional cost other than what's budgeted, as most employees have been cross -trained and will pick up additional workload. It would be an extreme rarity that overtime would ever be used. Police. Management would work much the same as above; however, the 12 Road Officers and four dispatchers would require replacement costs if it was determined that the shift could not handle the absence... officers at $15/hour and dispatchers at $10/hour, all equating to about $220/hour all using the part-timers. Eight hours would equate to $1760 for all applicable personnel, combined. One day-$1760, two days-$3520, three days-$5280, and so on. Fire. Again, management/secty same as above. There are 11 firemen, basically configured in 3 'units' inside the Fire Dept organizational chart, two w/ four firemen and one w/ three. The Dept has one fireman that acts as a floater covering Kelly days and fill in occasionally on vacation days. According to the Chief, after Kelly days that fireman is avail 3 — 5 days /month to cover this proposal, assuming no other issues arise. Outside of acting to cover other absences, that 'swing' employee he is permanently assigned to a shift. Last year (2008) experience leads us to believe he would be available 38 days to cover this proposal, essentially removing him from that shift to address these days. If he is able to cover in a normal year, the cost to the City would be as follows: 1 day off: 11 days to cover — no cost to the City 2 days off. 22 days to cover — no cost to the City 3 days off: 33 days to cover — low financial impact, if any 4 +days off: 44 + days to cover — costs escalate depending on availability of auxiliary and overtime 4 �2 �%<> 3 �01Iti Page 2 Aug 18th 2010 Budget Workshop City of Okeechobee Budget for Fiscal Year 2009/2010 Page 1 Aug 18th 2010 Budget Workshop 07/07/2009 Received Certification from Property Appraiser 07/21/2009 Set date, time and place for public hearings and set maximum millage rate for tentative budget 08/18/2009 Budget Workshop, 5:00 pm 09/Ol/2009 Second Budget Workshop, 5:00 pm, (if needed) 09/15/2009 First Public Hearing at 6:00 pm 09/29/2009 Final Public Hearing at 6:00 pm All meetings to be held: Council Chambers at City Hall 55 SE 3rd Avenue Okeechobee, FL 34974 Page 2 Aug 1 8th 2010 Budget Workshop Table of Contents Budget Year 2009/2010 Title Page ................................1 Budget Calendar .......................2 Table of Contents ...................... 3 Budget Summary ......................4 General Fund Revenues............ 6 City Council ............................ 9 Administration .......................... 12 City Clerk ................................ 15 Finance ...................................18 Legal......................................21 General Services ...................... 23 Police..................................... 26 Fire........................................ 29 Public Works ............................32 Public Facilities Fund .................35 CDBG Fund .............................38 Capital Projects Fund ................ 39 Capital Project Impact Fee Fund. 41 Law Enforcement Special Fund... 42 Salary Step Plan .......................43 Budget Notes ...........................44 Page 3 Aug 18th 2010 Budget Workshop Projected Revenues 199 Summary of General Fund Draft Budget Fiscal Year 2010 Intergovernmental Other Fees . 1% 0%1% 19% Projected Expenses FlNM1C6a ". CLERK — 2% 3% 3% 23' Page 4 Aug 18th 2010 Budget Workshop 1 IGENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 18/14/2009 1 1 2007/2008 1 2008/2009 1 2008/2009 1 2009/2010 1 B 1 1 Actual I Budget 1 Estimate I Proposed 1 TO IF/Y Beginning Fund Balance 1 $ I 8,028,444 I $ I 9,142,016 I $ I 9,412,103 I $ I 2,679,259 1 I REVENUES 197% AD VALOREM 7.3121 1 $ 2,205,807 I $ 2,161,691 I $ 2,202,784 1 $ 2,049,651 1 $ 10THER FEES I $ 1,098,169 1 $ 937,242 1 $ 957,695 1 $ 948,592 1 $ 1INTERGOVERNMENTAL I $ 1,242,864 1 $ 1,094,824 1 $ 1,068,233 1 $ 912,862 1 $ ICHARGES FOR SERVICES I $ 1,092,883 1 $ 945,324 1 $ 949,356 1 $ 951,430 1 $ FINES, FORFEITURES & PENALTIES 1 $ 41,307 1 $ 30,280 1 $ 41,151 1 $ 30,141 1 $ USES OF MONEY & PROPERTY 1 $ 176,081 1 $ 71,500 1 $ 30,000 1 $ 20,000 1 $ 10THER REVENUES 1 $ 368,526 1 $ 196,720 1 $ 132,868 1 $ 47,810 1 $ I I $ I 6,225,637 1 $ I 5,437,581 1 $ I 5,382,087 I $ I 4,9W,486 1 $ I I TRANSFERS - IN I I I I I Public Facilities Fund (Transfer -In) 1 $ 475,603 1 $ 306,067 1 $ 306,067 1 $ 317,653 1 CDBG 1 $ (7,007)1 (Capital Prot ImpactAdm Fees 1 $ - 1 $ 1,725 1 $ 1,725 1 $ 500 1 IUse of Fund Balance 1 $ - 1 $ - 1 $ - 1 $ - I 1 TOTAL REVENUES I 1 $ I 6,694,233 1 $ I 5,745,373 1 $ I 5,689,879 1 $ I 5,278,6391 I EXPENDITURES LEGISLATIVE 1 $ 123,905 1 $ 135,239 1 $ 144,239 1 $ 119,441 Is EXECUTIVE 1 $ 152,2401 $ 166,346 1 $ 159,252 1 $ 166,818 Is (CITY CLERK 1 $ 180,263 1 $ 186,953 1 $ 176,898 1 $ 176,391 is IFINANCIAL SERVICES 1 $ 193,470 1 $ 204,339 1 $ 201,414 1 $ 201,992 is ILEGAL COUNCIL 1 $ 48,841 1 $ 125,432 1 $ 105,959 1 $ 75,7321s IGENERAL SERVICES 1 $ 407,812 1 $ 487,075 1 $ 432,233 1 $ 458,705 Is ILAW ENFORCEMENT 1 $ 1,955,339 1 $ 1,816,437 1 $ 1.787,130 1 $ 1,824.744 Is PROTECTION 1 $ 1,168,993 1 $ 1,235,345 1 $ 1,213,979 1 $ 1,232,425 Is EFIRE ROAD & STREET FACILITIES 1 $ 1,079,037 1 $ 1,070,188 1 $ 1,030,226 1 $ 1,022,391 is TOTAL GEN. OPER. EXPENDITURES 1 $ 5,309,900 1 $ 5,427,354 1 $ 5,251,330 1 $ 5,278,639 Is 1 I I 1 $ I 1,384,333 1 $ I 318,019 1 $ I 438,549 1 $ I -1 I lAlternatives: 11. The above scenario utilizes a mileage increase to reconcile the $159,450 difference. 1 1 12. Utilizing last year's rate of 6.7432 (without applying F.S. CPI) the amount would come out I I I I I I I I I I of Fund Balance. I I 1 I (Transfer Out from General Fund to Capital I I 1 $ I I 104,688 1 $ I I 7,171,393 1 $ I I 7,171,393 1 $ I I - I I I I 1$ I I -I$ ! I -I$ I I -I$ I I -I I I I I I 1FISCAL YEAR ENDING FUND BALANCE I I I 1 $ I I I 9,308,089 1 $ I I I 2,288,642 1 $ I I I 2,679,259 1 $ I I I 2,679,2591 TDGET 3UDGET (112,040) 11,350 (181,962) 6,106 (139) (51,500) (148,910) (477,095)1 (15,798)1 472 (10,562) (2,347) (49,700)I (28,370)1 8.3071 (2,920)1 (47,797)1 (148,715)1 Page 5 Aug 18th 2010 Budget Workshop 1 GENERAL FUND - CITY OF OKEECHOBEE (RECAPITULATION - REVENUE AND EXPENSES 1 8/14/20091 I I I I I I I I I I I I I FN BEGINNING FUND BALANCE 1 $ 2007/2008 1 200812009 1 200812009 Actual I Budiret-+Estimate 8,127,240 1 $ 9,142,016 IREVENUES I I I TAXES: I 1 1 311-1000 197% AD VALOREM 0 7.3121 I $ 2,205,807 1 $ ITOTAL 1 $ 1 2,205,807 1 $ 1 1 IOTHER FEES: I I IFire Insurance Premium 1 $ 62,593 1 $ 1312-5200 1Casualty Insurance Prem Tax (Police) 1 $ 134,380 1 $ 1314-1000 1UtilitvTax-Electric 1 $ 402,051 1 $ 1315.0000 I Utility Tax/Franchise Telecommunications 1 $ 361,531 1 $ 1314-8000 I Utility Tax/Propane 1 $ 38,512 1 $ 1316-0000 1Prof & Business Tax Receipt 1 $ 71,826 1 $ 1319-0000 I Public Service Fee 1 $ 27,276 1 $ 1320-000 ITaxi Cab I $ - I 1321-1000 10ther-Business Tax Receipt 1 1 $ (TOTAL { ; I 1.098.169 1 $ 1 1 INTERGOVERNMENTAL REVENUES: I I I I I 1335-1210 ISRS Cigarette Tax 1 1 $ 199,604 1 $ 1335-1400 1 Mobile Home Licenses 1 $ 27,016 1 $ 1335-1500 (Alcoholic Beverage Licenses 1 $ 5,804 1 $ 1335-1800 11/2 Cent Sales Tax 1 $ 339,889 1 $ 1312-6000 11 Cent Sales Surtax 1 $ 658,532 1 $ 1335-2300 IFrefightersSupplement 1 $ 600 1 $ 1338-2000 1County Business Licenses I $ 11,419 1 $ 1 ITOTAL 1 ; i 1,242,864 1 $ I 1 1 CHARGES FOR CURRENT SERVICES i I I 1 322-0000 1 Buildinq & Inspections Fees 1 $ 113,043 1 $ 322-1000 1 Exception & Zoninq Fees I $ 18,244 1 $ 323-1000 [Franchise -Electric ($ 475,603 1 $ 1323-7000 1 Franchise -Solid Waste 1 $ 69,924 1 $ 1329-0000 1Plan Review Fees 1 $ 24,726'I `$ 1341-2000 IAIIeY/StreetCiosingFees 1 $ 1,144 1 $ 13413000 1 Map Sales 1 $ 40 1 $ 1341-4000 1 Photocopies 1 $ 34 1 $ 1343-4010 1Solid Waste Collection Fees-Resd. 1 $ 390,125 1 $ (TOTAL 1 $ 1 1,092,883 1 $ I { I {information on cfianf7esldacressesrincroases 1 1 I �a>Soi+�7@6.of�9�8�3a�a'bje`�,,a'�iie�:(1�A9�6aafese.>From:(e'84Yenri 'FI 1 I i { I i { I i I I I i I I I i I I i I 2,161,691 2,161,691 59,520 121,320 360,700 312,967 27,729 41,356 13,500 150 937,242 184,916 28,637 4,850 302.380 569,441 4, 1,094,8 89,49 110 24 1 9,142,016 2,202,784 2,202,784 59,520 121,320 378,217 320,599 20,883 53,356 3,800 957,695 194,429 25,531 5,362 286,393 552.199 600 3,719 1,068,= 82,564 1 16,291 I 416,884 1 68,500 1 14,81611 6251 100 I 261 349,5501 949,3661 1 I I } I I- } I I I 1 2009/2010 1 BUDGET I Prosed TO BUDGET 2,239,9531 1 2,049,651 1 $ $ $ $ $ 012.040) 2,049,661 1 $ I (112,040) I 59,520 I $ 131,320 1 $ 10.000 360,700 1 $ - 312,967 1 $ - 27,729 1 $ - 42,856 1 $ 1,500 13,500 1 $ - 1$ - -1 948,592 1 $ I 11,500 I 181,642 1 $ (3,274)1 28,637 1 $ - 4,850 1 $ - 229,957 1 $ (-72,423Y 463,475 1 $ (105.966)I 600 1 $ - 3,701 1 $ (299) 912,862 1 $ 1 (181,962) } 97,000 1 $ 7.589 15,500 1 $ - 402,951 1 $ - 67,009 1 $ - $ 22,253 I $ 2.000 $ 500 1 $ - $ 1001$ - $ 50 1 $ - $ 346,067 1 $ (3.483) $ 9SIA30 1 $ I I I I I 1 i I I I 6,108 Page 6 Aug 18th 2010 Budget Workshop 1 GENERAL FUND - CITY OF OKEECHOBEE (RECAPITULATION - REVENUE AND EXPENSES { 8t1W20091 1 2007/2008 1 2008/2009 1 2008/2009 1 2009/2010 I BUDGET I Actual { Bud et I Estimate 1 Propoacd I TO BUDGET 1 IFINES, FORFEITURES & PENALTIES: i I I I I 1 I I I 1351-1000 1Court Fines I 251781 $ 22,6801 $ 26,324 1 $ 19,500 1 $ (3.180) 1351-2000 ]Radio Comm. Fee 1 104001 $ 5,000 1 $ 10,841 1 $ 7,841 1 $ 2.841 1351-3000 1Law Enforcement Education I 32711 $ 1,500 1 $ 2,781 1 $ 1,700 1 $ 200 1351-4000 (Investigation Cost Reimbursement I 12181 $ 1,000 1 $ 985 1 $ 1,000 1 $ - 1351-5000 1Unclaimed Evidence I { 7781 $ 4621 $ -1 $ 100 I $ - 1 $ 220 1 $ - I $ 100 1 $ - 1354A000 1Ordinance Violation Fines ITOTAL I $ I 41,307 1 $ 30,280 1 $ I 41,151 1 $ I 30,141 1 $ I (139) I USES OF MONEY & PROPERTY: 1 I $ 360,7001 1 1 1361-1000 1Interest Eaminqs I $ 223,032 1 $ 71,500 1 $ 30,000 1 $ 20,000 1 $ (51,60011 1361.3000 1Investment Earnings I $ (46,951)1 1 1 1 1364-1000 1Surplus City Property 1 ITOTAL I I $ 1 $ I - I 176,081 1 $ I I 71,500 1 $ I 1 30,000 1 $ I 1 $ 20,000 1 $ I - (51,60011 (OTHER REVENUES: I I I 1334-2000 1Public Safety Grant I I $ 21,057 Is 21.0571 1 $ (21,057) 1334-3000 ISpecial Purpose Grant I $ 122,469 1 $ 49,214 1 $ 34,914 1 $ -1 $ (49.214) 1343-9000 1DOT Hwy Maint.Landscape/Mowinq 1 $ 21,003 1 $ 21,003 1 $ 21,003 1 $ 21,003 1 $ - 343-9100 I DOT Master Traffic Siqnals Maint. 1 $ 7,200 1 $ 6,990 1 $ 6,990 1 $ 6,990 1 $ - 343-9200 IDOT Maint. Lights & Lights Contract I $ 16,817 1 $ 16,817 1 $ 18,292 1 $ 16.8171 $ - 369A000 IMIscellaneous 1 $ 2,733 1 $ 79,714 1 $ 28.426 1 4_ -4 .0 t $ (77,714) 369-4000 (Code Enforcement Fine I $ 2,674 1 $ 1,425 1$ 1,525r1 $ 500 It (925) C. 1369-5000 1Police Accident Reports I $ 792 1 $ 500 1 $ 6611 a ouu T $ - 13,83-0000 :(Capital Lease Proceeds I $ 194,838 1 $ - I $ - 1 $ -1 $ ITOTAL I $ I 368,526 1 $ I 196,720 1 $ I 132,868 I $ I 47,810 1 $ I (148,910)' I I (OPERATING TRANSFER -IN: I ] I 1 I I I I I (Capital Project Improvements (Transfer -In) I I I I$ 1725 I$- 500 Is 5001 I ICDBG Fund (Transfer -in) 1 $ (7,007)1 $ -1 $ -1 $ - 1 I 1381-1000 IPublic Facilities Improvement (Transfer -in) 1 $ 475,603 1 $ 337,929 1 $ 337,929 1 $ 317,6531 1 ITOTAL I I I $ I 468,596 { $ I 339,654 1 $ I 338,429 1 $ I 318,153 1 I I 1 TOTAL REVENUE & OTHER FUNDING SOURCES I I $ I i 6,589,645 1 $ I 5,777,235 1 $ I I 5,720,516 1 $ . I 5,278,639 I $ I (498,596) I 1 OPERATING TRANSFERS -OUT I 1 I I I I ICDGB - Indust Pk I I I I I I (Capital Project Building & Improvements I $ 6,934,489 1 $ 6,934,4891 I I 1Capital Project Vehicles I $ 104,688 1 $ 118,452 1 $ 118,4521 1 I 1 TRANSFERS OUT I I I $ I 104,688 1 $ I 7,052,941 I $ I 7,052,941 1 $ I - I I Ilnfonnedon on chariges►decreaaWncreamn 1 I ] I j i 1 ► 1 1 I I I I I I I I I Page 7 Aug 181h 2010 Budget WorlWop IMMGENERAL FUND - CITY OF OKEECKOBEE I I (Combined Expenses I i I I I 2007MM I 20082009 i 7.0094009 I 2009/2010 1 1 I I I I Actual I I Bedtet I I I Estimate I I i Proposed I 1 I (PERSONNEL COST: I I I I I I I 1 J 1 I I 1100 t (EXECUTIVE SALARIES 1 425,3471 460,0821 460.0821 4581791 1 1200 IREGULARSALARIES 1 1.693.1901 1.965.1691 1.865.1691 1.855-2521 1 1201 IHOLMAY PAY I 17A971 21.5911 215911 22220 1 1202 1OFF HOLIDAY PAY I 23.3331 25.0681 25.0691 25.0681 1 1300 10TEMR SALARY { 66.4251 79.4531 73.4531 78.453 1 1400 IOVERT]IME I 27.7101 36.1921 36.1921 36.1921 1 1401 IOVERTRdE PAY/ANNUAL. & SICK 1 39.1141 44.8241 44,9241 44,8241 1 1402 IDISPATCBER OVERTIME 1 8.4731 9.9021 9.9021 9.9021 1 1403 IOFFICERS OVERTIMEPAY 1 61.1081 64.0001 64,0001 64,0001 I 1501 IAUXILIARY & VOLUNTEER PAY 1 11.5041 12,4201 12.4201 11.SO41 I 1510 ILONGEVCIY/SERVICE INCENTIVE 1 01 1,5001 1,5001 0 1 1520 IOFFICERsLc;NGEViTY/SERVICE 1 01 2501 2501 500 1 1540 ICAREERIIDUCATTON 1 113451 126001 126001 12600 1 2100 IFICA t 1953691 2003961 200.5961 202.231 1 2200 IRETIRI7dENT 1 436.9721 361.3231 3613231 423.408 1 2300 ILIFE AMID HEALTH INSURANCE 1 351.2921 329.9451 329.9451 340.55B 1 2400 1 WORKERS COWENSAT10N I 79,3231 81.4541 104.1921 104.592 1 25M (UNEMPLOYMENT TAXES f 01 I 01 1 01 1 0 I I ITOTAL PERSONNIL. COSTS: 1 3,447.9021 3.6053591 3.628,0871 3.6"AU I SUPPLIES AND OTHER R SERVICES: I I I i i I 1 I 3100 1PROFESSIONAL SERVICES 1 2463831I 295.158; 240.9661 289,443 1 3102 (PROF SERVICES (PHYS FOR SCBA) 1 2.0101 4.0001 2,6951 2,8W 1 3103 IMUNICTPAL CODE & WEUNESS PR 1 5.5341 7.6001 7.2801 7,600 1 3200 (ACCOUNTING&AUDP[ 1 29.8001 31.1001 28.8Wl 31.100 1 3300 (LEGAL COST 1 63331 75.0001 612001 25,000 1 3400 I OTHER CONTRACT SERVICES 1 1313721 159,022i 130,5311 151,804 I 3401 [GARBAGE COLLECTION FEE I 3M6391 3426641 3429091 341930 1 4000 ITRAVEL.ANOPERDISM 1 27.7431 31,0501 22-8261 26.000 1 4100 ICOMM, & FREIGHT 1 44.5941 51,9061 44.1241 48.309 j 43p0 IUTB1flES I 553591 652311 54.4401 64280 1 4400 (RENTALS AND LEASES 1 12.9411 16.7151 129491 14370 1 4500 INNSURANCE 1 214.7291 130.7561 1383761 146.224 1 4600 IR&M VEHICLES I 229981 30-0101 221111 29.000 I 4609 IR&MEOUIPMENI' 1 115,9201 101.1401 100.7691 63.9581 1. 4700 (PRINTING 1 1.6741 25WI 2.2431 2450 1 4900 IADVERTTSINGOrHERRCHARGES 1 13.9651 20.0001 14.0Wl 15.0001 1 4901 IIDUCATION-RESTRICTED I 120011 27.9661 14.2491 22716� 1 4902 (EDUCATION -NON -RESTRICTED 1 3.4861 7.5001 43621 &950 1 4905 ITRARMG&MATERIAIS 1 01 3,0001 2,1321 1000 1 4903 1CODE ENFORCEMENT 1 8.0401 14.0001 10.1241 11.000 I 4909 IMISCELLANEOUS I 1.7211 31.7751 9.6871 6.637 I 5100 I OFMCE SUPPLIES 1 92401 14.7161 123951 13.400 1 5101 1DETECTIVE SUPPLIES 1 3.1291 3.5001 21961 3.000 5102 IDPM1IGATIONFEES 1 3791 2.0001 13561 1_S00 1 5200 1 OPERATING SUPPLY 1 31.1041 40,3321 34,0451 37.175 1 520I [FUEL AND OIL 4 100.4251 W5901 66.2291 $5.630 [ 5202 1 OPERATING SUPPLIES (TIRES) 1 10.4431 11,0001 10.5611 12600 1 5203 IUNIFORMSITATCHES I 19.1021 23,2751 20.5641 27-250 1 5204 (POSTAGE & SUPPLIES I 6,0051 7.0001 5.5631 6.000 1 5204 IDUMPINGFEES 1 3351 1,000] 5681 500 1 5205 IMOSOUITO CONTROL 1 1051 01 01 0 1 5300 IROADMATIERIALSISUPPLIFS 1 19.9161 10.4001 15.9391 15,400 1 5400 (BOOKS, PUBLICATIONS, ETC 1 92541 11,8001 9.8621 10.900 1 6300 j]MPROVEME1qTS 1 74.9611 49.1241 28.5691 0 1 6400 1EOUIFMENf(S750ORMORE) 1 237.9941 57,6911 52i501 0 I WI IMICROFILMEOUIPMFM 1 01 01 01 0� 1 7000 IPRINt�AL-CAD SYSTEM 1 40.6281 3S.3121 35,3121 37390 1 7100 IIIITEREST-CAD SYSTEM 1 3.7581 9.0741 R0741 6,996 1 9100 191ARED SERVICES 1 01 %.0001 8.0001 8,000 I CW IAM TO PRIVATE ORGANIZATIONS I 01 20.0001 20,0001 15.000 1 9201 IINTERLOCAL PART. W/IRCC I 9,0881 9.0881 9.0881 4.544 1 9300 1PUKIC SERVICE GRANT 1 01 15.0001 15.0001 I 0 I 1 IT'OTAL SUPPLIES AND OTHER SERVICES I I 1,833.9981 1 I 1.8969951 1 1A23,2431 1.589.1561 1 1 (TOTAL COST: 1 5.2110001 SM2,334i 5,251,3301I 5,278,639j 233% 43.49% Page 8 Aug 18th 2010 Budget Workshop 001-General Fund Department: Citv Council: (511) The City Council is the legislative branch of the city government. It approves and promulgates the ordinances and resolutions and defines the policies to be carried out by city management. The Council reviews and adopts the City's annual budget, hears citizen concerns and ideas, and contracts municipal services for the City. The Council represents the city's interest before other legislative and regulatory bodies and establishes citizen advisory boards and committees to assist the Council in its duties. Citizen Advisory Boards Code Enforcement Board Planning Board — Design Review Board Okeechobee Utility Authority 2009 FY AccomDlishments Additional Homestead Exemption for 65 and older Local Vendor Preference Ordinance Community Collaberation: Shared Services, Okee Main Street, OF Extension & SFWM The Paragon Award Comp Plan — Capitol Improvement Element Evaluation & Appraisal Report LDR Amendment Economic Development — Okeechobee Main Street 2009 Strategic Plan Economic Restructuring Committee Sign Ordinance South Florida Water Management Grant - completed water retention in Commerce Park Goals and Obiectives for Fiscal Year 2010, ➢ Provide leadership in the setting of policies for the city ➢ Focus on Neighborhood Improvement ➢ Effectively manage growth ➢ Assure sound fiscal management ➢ Maintain the City's infrastructure ➢ Continue supporting Economic Development opportunities ➢ Create an environment of communication and trust Page 9 Aug 18th 2010 Budget Workshop General Fund - 001 DEPARTMENT: LEGISLATIVE PERSONNEL COST: 1100 1EXECUTIVE SALARIES 1510 )LONGEVITY/SERVICE INCENTIVE 2100 (FICA 2200 IRETIREMENT 1 2300 ILIFE AND HEALTH INSURANCE 2400 (WORKERS COMPENSATION TOTAL PERSONNEL COSTS: Number of Positions Elected 200712008I 200812009I 200812009I 2009/2010 BUDGET TO ACTU BUDGET ESTIMATE PROPOSE) BUDGET 264241 361001 361001 361001 0 01 7501 7501 01 -750 27841 27621 27621 27621 0 24131 34521 34521 44201 968 214981 169451 169451 173071 362 1591 2071 2071 2071 0 1 532781 1 602161 .I 602161 1 607961 580 ' c f� Luwi- ' i3 ytO e �i� 29 tey �f?9L e'. i::=Efii 2�i'1 E;C: flD ter:.'@ice,.:'.;pY tSE'i" rVi:d9f{D L' couz :--m S: r73L�d' c43 ti�s2i°1r'a 5'?3i 3f: a' Page 10 Aug 18th 2010 Budget Workshop General Fund - 001 DEPARTMENT: LEGISLATIVE OPERATIONS AND SUPPLIES 2007/2008 2008/2009 2008/2009 2009/2010 BUDGET TO ACTUAL BUDGET ESTIMATE PROPOSED BUDGET 3400 JOTHER CONTRACT SERVICES 18,3271 30,0001 24,0001 22,0001 -2,000 4000 ITRAVEL AND PER DIEM 96001 24001 24001 24001 0 4100 ICOMM. & FREIGHT 2481 2501 2501 1501 -100 4500 JINSURANCE 42951 25851 25851 33511 766 4901 JEDUCATION 01 5001 5001 10001 500 4909 IMSCELLANEOUS 451 10001 10001 10001 0 5400 IBOOKS, PUBLICATIONS, ETC 10241 12001 12001 12001 0 8100 1 SHARED SERVICES 8000 j 80001 80001 80001 0 1 8200 1AID TO PRIVATE ORGANIZATIONS 1 200001 200001 200001 150001 -5,000 8201 JINTERLOCAL PART. w/IRSC 90881 90881 90881 45441 -4,544 8202 JECONOMIC DEV. GRANT 01 150001 150001 01 -15,000 TOTAL SUPPLIES AND OTHER SERVICES j 70,6271 75,0231 84,0231 58,6451 -25,378 GRAND TOTAL FOR DEPARTMENT 123,905 135,239 144,239 119,441-24,798 Dept Personnel Change 0.96% Dept Operational Change-30.20% Amended Health Insurance to current rates Retirement contribution increased to 12.24% Reduced Contract Services based on trend Reduced Main Street support by negotiations IRSC-1/2 of balance of $9,088 Economic grant to be discussed within budget workshop Page 11 Aug 18th 2010 Budget Workshop 001-General Fund Department: Administration (5121 The Administration Department's function is to administer: The negotiation of leases, contracts and other agreements Execution of all laws and acts of the City Council subject to enforcement Keeping the City Council fully advised as to the financial conditions and future needs of the City Make recommendations to the City Council concerning the affairs and operations of the City as deemed appropriate to the safety and welfare of the City residents Direct and supervise the administration of all departments of the City, while maintaining high ethical standards among all employees Supervise and administer all phases of the budgetary process with the assistance of the Department Heads that are responsible for their department's budget Preparation of City Council agendas and supporting documentation Assisting the grant consultant in providing information and documentation to local, state, and federal agencies pertaining to the funding of grants. Prepare bid documentation for the Police Vehicle Leasing Program and assisting the financial institute with closing documents. Works closely with the City Attorney with the preparation of contracts and agreements, legal documents and correspondence Strives to bring issues to closure Ensuring an adequate and efficient provision of services to the citizens of the City Responding to the multitude of details which arise in the daily operations of the City, enabling the City Council to perform freely its fundamentally intended purpose of setting broad policy mandates for the operation of the City. Page 12 Aug 18th 2010 Budget Workshop General Fund - 001 DEPARTMENT: EXECUTIVE PERSONNEL COST: 1 1100 1EXECUTIVE SALARIES 1200 1REGULAR SALARIES 1510 JLONGEVITY/SERVICE INCENTIVE 2100 (FICA 1 2200 IRETIREMENT 1 2300 ILIFE AND HEALTH INSURANCE 1 2400 IWORKERS COMPENSATION TOTAL PERSONNEL COSTS: Number of Positions Full Time Part Time 2007/2008 2008/2009 200812009 2009/2010 BUDGETTO ACTUAL BUDGET ESTIMATE PROPOSED BUDGET 75,1231 79,4621 79,4621 79,1061 -356 31,3031 33,4231 33,4231 33,2701 -153 01 01 01 01 0 8,4041 8,6741 8,6741 8,7661 92 12,2161 12,6491 12,6491 14,0251 1,376 11,1511 10,5001 10,5001 10,8851 385 5551 5571 5571 7241 167 138,7521 145,2651 145,2651 146,7761 1,8671 [il I�2�9PElJ :E"i; Herb S"rni}h gdi4r.36 59{5kd6 z� �JRzg3 ° ad C dia I-�iedcl . u!Mie LP-Awk : Ian°,° Finance lei"iJ C@'vo;€an Brian V-Jhitehall City AdEninictrato r,0")in DroC!C Executive socmtary Page 13 Aug 18th 2010 Budget Workshop General Fund - 001 DEPARTMENT: EXECUTIVE SUPPLIES AND OTHER SERVICES: 200712008 2008/2009 2008/2009 2009/2010 BUDGET TO ACTUAL BUDGET ESTIMATE PROPOSED BUDGET 4000 ITRAVEL, AND PER DIEM 1 7211 2,5001 2,5001 1,7001 -800 4100 ICOMM. & FREIGHT 1 4,0051 4,5801 2,8261 4,5801 0 4400 IRENTALS & LEASES I 0l 01 01 1,9701 1,970 4500 JINSURANCE 5,4401 3,2851 3,2851 4,0921 807 4600 IR&M VEHICLES 01 4001 1001 5001 100 4609 JR&M EQUIPMENT 3511 1,700l 7531 1,2001 -500 4901 JEDUCATION 3451 1,5001 5251 1,000l -500 4909 IMISCELLANEOUS 871 5001 1661 5001 0 5100 OFFICE SUPPLIES 4141 1,1161 8241 1,0001 -116 5200 OPERATING SUPPLY ( 3181 1,5001 6801 1,000l -500 5201 IFUEL AND OIL 8711 1,5001 8281 1,000l -500 5400 IBOOKS, PUBLICATIONS, ETC 9361 1,5001 1,5001 1,5001 0 6400 1EQUIPMENT ($750 OR MORE) 01, Mot 01- TOTAL SUPPLIES AND OTHER SERVICES 13,4881 21,0811 13,9871 20,0421 -1,039 GRAND TOTAL FOR DEPARTMENT 152,240 166,346 159,252 166,818 828 Amended Health Insurance to current rates Retirement contribution increased to 12.24% Reduced various line items Copier/Printer Maintenance/Lease Agreement Fuel adjusted based on consumption and est of cost Dept Personnel Change 1.29% Dept Operational Change -4.93% Page 14 Aug 18th 2010 Budget Workshop 001-General Fund Department: Clerk (2512) The primary functions of the City Clerk is to attend City council and committee meetings, and serve as the official record keeper for the City. Oversees to the maintenance, retention and disposal of all City official records as the Records Management Liaison Officer. Conducts the posting of all public notices and advertisements. Prepares formal City Council meeting minutes; maintenance and distributing of the City Code. Serves as the Personnel Administrator to oversee and translate City Personnel Policy and Procedures Handbook; including the preparation of the monthly employee Leave Benefit Report. As the Elections Supervisor, it is the duty of this office to qualify all candidates and coordinate the Elections. 2009 FY Accomulishments Initiated a Citizen of the year Award (Paragon Award). Implemented the cost savings plan to assist in reducing utility and operational cost. Installed the multi-user laser Fiche system for record research, print and email throughout cityhall and fire department. Coordinated with Workforce Solutions to process future employment applications. Successful in obtaining 2 youth employee's for the Summer Youth Work Program Processed job orders for Adult Worker's through Workforce Solutions program made available through the Federal stimulus funds. $500.00 Grant received through the Treasure Coast Regional League of Cities to conduct'Citizens Day'. Goals and Obiectives for Fiscal Year 2010 Continued education for the Clerk to achieve Master Municipal Clerk certification status Continued working with departments to streamline the Records Management system and have the Record Room in complete order Continue to identify cost saving measures Public Records on the Web -coordinate with the Finance Dept to find an affordable web hosting company that is compatible with the laser Fiche Records system Page 15 Aug 18th 2010 Budget Workshop General Fund - 001 DEPARTMENT: CLERK OFFICE PERSONNEL COST: 1 1100 1EXECLTTIVE SALARIES 1 1200 IREGULAR. SALARIES 1300 1 OTHER SALARIES 1510 LONGEVITY/SERVICE INCENTIVE 2100 IFICA 2200 RETIREMENT 2300 LIFE AND HEALTH INSURANCE 2400 I WORKERS COMPENSATION TOTAL PERSONNEL COSTS: Number of Positions Elected Full Time Part Time 2007/2008 2008/2009 2008/2009 200912010 BUDGET TO ACTUAL BUDGET ESTIMATE PROPOSED BUDGET 49,0821 52,3051 52,3051 52,0691 -236 30,6661 32,4401 32,4401 31,7041 -736 10,9471 13,6951 13,6951 13,6951 0 01 2501 2501 01 -250 7,2891 7,5361 7,5361 7,6301 94 9,0611 9,5091 9,5091 10,5291 1,020 11,8471 11,2001 11,2001 11,5851 385 3961 3981 3981 5411 143 119,2881 127,3331 127,3331 127,7531 420 1 1 1 1 1 1 1 1 1 Page 16 Aug 18th 2010 Budget Workshop General Fund - 001 DEPARTMENT: CLERK OFFICE SUPPLIES AND OTHER SERVICES: 2007/2008 2008/2009 2009/2009 200912010 BUDGET TO ACTUAL BUDGET ESTIMATE PROPOSED BUDGET 3103 IMUNICIPAL CODE 2,0541 3,5001 4,4001 3,5001 0 3400 JOTHER CONTRACTUAL SERVICES 1 8,7001 9,0001 8,8001 9,0001 0 4000 ITRAVEL AND PER DIEM ( 1,9461 4,0001 2,2001 2,0001 -2,0001 4100 ICOMM. & FREIGHT 3,3071 2,8501 2,5001 2,4001 -4501 4500 JINSURANCE 6,4391 3,9251 3,9251 4,8401 9151 1 4609 JR&M EQUIPMENT 2,9921 3,5701 3,5701 5,8981 2,328 1 4900 JADVERTISING/OTHER CHARGES 1 13,8651 20,0001 14,0001 15,0001 -5,000 1 4901 JEDUCATION 1 4451 1,5001 9501 1,0001 -500 4909 11vUSCELLANEOUS/ELECTION 1 7241 5,7751 5,7751 1,8001. -3,975 5100 1OFFICE SUPPLIES 1,4031 1,5001 1,5001 1,5001 0 1 5400 IBOOKS, PUBLICATIONS, ETC 1,8701 2,0001 1,9451 1,7001 -300 1 6400 JEQUIPMENT ($750 OR MORE) 17,2301 2,0001 01 01 -2,000 1 6401 IMICRO FILM EQUIPMENT 01 01 01 01 0 TOTAL SUPPLIES AND OTHER SERVICES 60,9751 59,6201 49,565l 48,6381 -10,982 GRAND TOTAL FOR DEPARTMENT 180,263 186,953 176,898 176,391 -10,562 Amended Health Insurance to current rates Retirement contribution increased to 12.24% Reduced various line items Dept Personnel Change 0.33% Dept Operational Change-18.42% Page 17 Aug 18th 2010 Budget Workshop 001-General Fund Department: Finance (513) The Finance Department's major function is to account for all financial transactions of the City. This includes the receipt and disbursement of all funds. As part of this function, it is the responsibility of the Finance Department to provide reports of these transactions to the Council, City Administrator, and Departments. Preparation of the Budget and monthly/yearly financial reports Recording all receipts to the City of Okeechobee Issues all Purchase Orders for approval by the City Administrator Responsible for all disbursements, confirming funds are available, items are properly coded and authorized in accordance with the purchasing policy Payroll for all city employees Works with the Property/Casualty and Health Insurance companies to negotiate annual premiums, process all city P&C claims, and communicates risk management processes to the departments Complete and file all required reports to the Auditor General, Dept of Financial Services of the State of Florida, and other agencies and government entities as required The Finance Dept is also responsible for fixed assets, Business Tax registration, and Park approval process as well as coordination of City Council sponsored events. Website design, computer and technical assistance to all departments as needed. 2009 FY Accomplishments ➢ Cost Savings plan implemented o Bi-weekly payroll ➢ Phone audit completed and # of lines decreased ➢ Data gathered, analyzed and provided to all departments for review in considering additional cost saving reductions ➢ Audit presented earlier than the prior two years ➢ Business Tax Receipt- o 41 new registered businesses within the City limits through April 2009 o Information brochure implemented for new business communication Goals and Obiectives for Fiscal Year 2010 ➢ Continued monitoring of revenues/expenditures to produce data for trend analysis ➢ Identify and provide data for additional cost saving measures to departments for review ➢ Monitor Revenue streams and advise administration of possible additional sources ➢ Update procedure manual for purchases and purchasing order process ➢ Continued improvement in our analytic procedures to be consistent with GAAP principles. ➢ Minimize number of journal entries required ➢ 100% direct deposit for payroll Page 18 Aug 18th 2010 Budget Workshop General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (513) PERSONNEL COST: 1100 (EXECUTIVE SALARIES 1200 IREGULAR SALARIES 1510 (LONGEVITY/SERVICE INCENTIVE 2100 (FICA 2200 (RETIREMENT 2300 ILIFE AND HEALTH INSURANCE 2400 I WORKERS COMPENSATION 2500 (UNEMPLOYMENT TAXES (TOTAL PERSONNEL COSTS: Number of Positions :Full Time Part Time 2007/2008 200812009 200812009 200912010 BUDGET TO ACTUAL BUDGET ESTIMATE PROPOSED BUDGET 35,5881 37,7291 37,7291 37,5541 -175 59,6381 64,0671 64,0671 63,6851 -382 01 01 01 01 0 7,1181 7,8411 7,8411 7,9051 64 10,6531 11,3451 11,3451 12,7621 1,417 17,0351 16,3001 16,3001 16,8661 566 4761 5871 6541 7541 167 1 1 1 1 0 130,5081 137,8691 137,9361 139,5261 1,832 3 3 3 3 0 0 0 0 Page 19 Aug 18th 2010 Budget Workshop General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (5131 SUPPLIES AND OTHER SERVICES: 2007/2008 2009/2009 2008/2009 2009/2010 BUDGET TO ACTUAL BUDGET ESTIMATE PROPOSED BUDGET 3200 JACCOUNTING &AUDIT 29,8001 31,1001 28,8001 31,1001 0 1 3400 BOTHER CONTRACTUAL SERVICES 01 2501 501 1501 -100 4000 ITRAVEL AND PER DIEM 7451 1,7501 1,7501 1,5001 -250 4100 (COMM. & FREIGHT 3,3221 3,1801 2,8131 2,7941 -386 4500 JINSURANCE 8,5881 5,1901 5,1901 6,4751 1,285 4609 IR&M EQUIPMENT 8,0731 9,9501 9,9501 9,0601 -890 4901 JEDUCATION 1,0581 1,4001 1,4001 9501 450 4909 IMISCELLANEOUS 781 2501 2501 871 -163 5100 1OFFICE SUPPLIES 1,8161 2,4001 2,3501 1,9001 -500 5200 1OPERATING SUPPLY 9,0201 9,3001 9,1251 8,2501 -1,050 IBOOKS, PUBLICATIONS, ETC 4621 7001 7001 2001 -500 E5400 6400 JEQUIPMENT ($750 OR MORE) 01 1,0001 1,1001 01 -1,000 TOTAL SUPPLIES AND OTHER SERVICES 1 62,9621 66,4701 63,4781 62A"i -4,004 TOTAL COST: 193,470 204,339 MANAGEMENT DISCUSSION REGARDING BUDGET VARIATIONS Amended Health Insurance to current rates Retirement contribution increased to 12.24% Reduced various line items ACS Contract Increase 201,414 201,992 -2,172 Dept Personnel Change 1.33% Dept Operational Change -6.02% Page 20 Aug 18th 2010 Budget Workshop 001-General Fund Department: Legal (514) As directed by the City Charter, the City Attorney is the chief legal advisor to the City of Okeechobee, including the City Council, other boards and various departments. The City Attorney is responsible for drafting, reviewing, and revising ordinances, resolutions, contracts and policies. As such, the Attorney is charged with providing competent, timely and cost-effective legal advise to the City so that the City may provide services as expected by its residents. Resuonsibilities ➢ Attendance at all regular City Council meetings ➢ Attendance at special meetings and workshops ➢ Review of ordinances and resolutions to be presented to the City Council ➢ Litigation ➢ Review, drafting and preparation of contracts ➢ Attendance at Code Enforcement Board meetings ➢ Attendance at Planning Board meetings Goals and Obiectives for Fiscal Year 2010 ➢ Continue to provide all requested legal services to the City Council and City administration. ➢ Ensure that requested legal information is furnished to the City Administrator and/or staff as needed on a timely basis. ➢ Attend all regularly scheduled City Council, Code Enforcement and Planning Board meetings. ➢ Keep current on matters of law affecting the City. ➢ Maintain membership in State of Florida Association of Municipal Attorneys and attend annual conference. Page 21 Aug 18th 2010 Budget Workshop General Fund - 001 DEPARTMENT: LEGAL SERVICES ALL SERVICES & SUPPLIES: 2300 11HEALTH INSURANCE 3100 1PROFESSIONAL SERVICES 3300 ILEGAL COST 4000 I TRAVEL AND PER DIEM 4100 1 COMM. AND FREIGHT SERVICES 4609 J R&M EQUIPMENT 4901 JEDUCATION 5100 1 OFFICE SUPPLIES 1 5400 IMEMBERSHIP & SUBSCRIPTIONS TOTAL SUPPLIES AND OTHER SERVICES GRAND TOTAL FOR DEPARMTENT 2007/2008 2008/2009 200812009 2009/2010 BUDGET TO ACTUAL BUDGET ESTIMATE PROPOSED BUDGET 5,1971 4,9001 4,9001 4,9001 0 34,9241 41,4121 36,8151 41,412i 0 6,3331 75,0001 61,2001 25,0001 -50,000 8671 7001 7001 7001 0 8851 1,5001 1,0481 1,8001 300 2101 2701 2701 2701 0 3951 7501 5501 7501 0 301 4001 1761 4001 0 0l 5001 3001 5001 0 48,8411 125,4321 105"1 75,7321-49,700 48,941 125,432 105,959 75,732-49,700 Page 22 Aug 18th 2010 Budget Workshop 001-General Fund Department: General Services (519) The General Services Department's major function is to manage general repair and maintenance, cleaning and supplies for City Hall. To process petitions and applications for comprehensive plan amendments, rezonings, special exceptions, variances and street and alley closings and to provide secretarial support for the Planning Board and Design Review Board. Address questions and concerns from citizens on zonings, future land use and permitted uses. To process and aide the site plan applications and assist the Technical Review Committee with secretarial support. To stay current on the LDRs, new ordinances and resolutions, to courteously assist the citizens with the most current guidelines of the City. Provide secretarial support for Public Works and City Engineer. To help establish and compile information for bids. Oversee the daily tasks of the building department. Work with the Finance Department for reporting and receipting building permits and miscellaneous receipts. Maintain general office machines (postage/copier/fax) within City Hall. Distribute incoming mail. Receive and process Temporary Use Permits. Coordinate with the City Planner to revise and/or update petitions and/or applications. Maintain a safe and pleasant working enviroment. 2009 FY Accomplishments ➢ Cost Savings implementation of postage and supplies o Utilizing e-mail over mailing whenever applicable ➢ Created New Vendor Preference Form o Ref. Ordinance # 1044 ➢ Revised Temporary Use Forms ➢ Created Permit/Inspection form for Fire Department o Ref. Resolution # 09-06 ➢ Submitted proposed budget with 6+% reduction Goals and Obiectives for FY 2010 ➢ Continue implementing cost savings whenever possible ➢ Monitor efficiencies of procedures and forms ➢ Strive to accommodate all citizens expeditiously ➢ Continue to look for ways to streamline all processes for citizens ➢ Look for additional reduction for 2010/11 budget Page 23 Aug 18th 2010 Budget Workshop General Fund - 001 DEPARTMENT: GENERAL SERVICES PERSONNEL COST: 1200 IREGULAR SALARIES 1300 JOTBER SALARY 1400 JOVERT&M 1510 LONGEVITY/SERVICE INCENTIVE 2100 IFICA 2200 IRET1REMDU 2300 ILTE AND HEALTH INSURANCE 2400 I WORKERS COMPENSATION TOTAL PERSONNEL COSTS: Number of Positions Full Time Part Time 2007/2008 2008/2009 200812009 200912010 BUDGET TO ACTUAL BUDGET ESTIMATE PROPOSED BUDGET 31,8571 33,8461 33,8461 33,6781 -168 14,1431 15,7581 15,7581 15,7581 0 01 01 01 01 0 01 01 01 01 0 3,7531 3,7751 3,7751 3,8341 59 3,6251 3,7951 3,7951 4,2051 410 5,4451 5,1001 5,1001 5,2831 183 3171 3251 4131 4131 88 59,1401 62,5991 62,6871 63,1711 5721 1 1 Page 24 Aug 18th 2010 Budget Workshop General Fund - 001 DEPARTMENT: GENERAL SERVICES SUPPLIES AND OTHER SERVICES: 1 3100 1PROFESSIONAL SERVICES 3400 BOTHER CONTRACTUAL SERVICES 4000 ITRAVEL AND PER DIEM 1 4100 1COMM. & FREIGHT 1 4300 JUTILTIIES 1 4400 IRENTALS AND LEASES 1 4500 JINSURANCE 1 4600 JR&M VEHICLES 1 4609 JR&M EQUIPMENT 1 4901 JEDUCATION 1 4909 IMISCELLANEOUS 5100 OFFICE SUPPLIES 5200 OPERATING SUPPLY 5201 IFUEL AND OIL 5204 1POSTAGE & SUPPLIES 1 5400 IBOOKS, PUBLICATIONS, ETC 1 6400 (EQUIPMENT (S750 OR MORE) I TOTAL SUPPLIES AND OTHER SERVICES GRAND TOTAL FOR DEPARTMENT 2007/2008 2008/2009 2008/2009 2009/2010 ACTUAL BUDGET ESTIMATE PROPOSED 188, 8241 208,1251 176,1251 217,0351 95,1691 111,7721 95,3431 116,6541 3,5971 5,0001 3,4751 5,0001 3,2261 3,3801 2,1201 2,4251 11,4311 12,3001 8,6151 12,6001 4,6071 4,7641 4,9131 3,0001 25,3431 15,2801 19,0151 19,0151 101 5001 01 01 7,0241 50,0001 50,0001 10,3301 3191 5001 5001 2001 -2631 5001 5001 3001 2,0731 2,3001 1,5091 1,7001 6651 1,000l 1,8131 1,075 j 6121 6551 551 01 6,0051 7,0001 5,5631 6,0001 301 4001 01 2001 01 1,0001 01 01 Amended Health Insurance to current rates Retirement contribution increased to 12.24% Reduced various line items 348,6721 424,4761 369,5461 395,5341 407,812 487,075 432,233 458,705 Dept Personnel Change Dept Operational Change BUDGET TO BUDGET 8,910 4,882 0 -955 300 -1,764 3,735 ; n -500 ' �t -39,670 - -300 1 -200 -600 75 -655 -1,000 -200 -1,000 -28,942 -28,370 0.91 % -6.82% Page 26 Aug 18th 2010 Budget Workshop 001-General Fund 3a\ Department: Police (�to To safeguard freedom by preserving life and property, protecting the constitutional rights of individuals, maintaining order and encouraging respect for the rule of law by the proper enforcement thereof. To earn the respect of all individuals, including minority and disadvantaged persons, by maintaining a knowledgeable, responsive, well -trained and accountable work force that discharges their duties and responsibilities with evidence of fairness, tolerance and equality. To reduce the opportunity for the commission of crime by implementing effective crime prevention strategies, fully investigating crimes when they occur and expeditiously apprehending criminal offenders. To identify, address and resolve the root causes of community problems and concerns through the use of community oriented policing strategies. 2009 FY Accomplishments ➢ $9,000 Grant for purchase of Laser Mapping Device. ➢ $15,078 Grant for purchase of new in -car video systems. ➢ $5000 donation from Wal-Mart for purchase of in -car video system. ➢ $1,000 Grant for purchase of Tasers ➢ Implemented guidelines regarding patrol driving techniques resulting in approximately 1500 gallons less fuel used. ➢ Implemented energy savings guidelines resulting in approximately 19% reduction in Kilo -Watt hours used. ➢ The City received approximately $19000 in fines and forfeitures, the majority of which were received as a result of traffic citations issued by City Officers. ➢ Used part-time officers to cover short shifts instead of full-time officers resulting in a savings of approximately $10.00 for every hour used. Goals and Obiectives for Fiscal Year 2010 ➢ Continue the fuel and energy savings realized this fiscal year. ➢ Continue searching and applying for grants, and other sources of revenue. ➢ Review and update our Policy and Procedures Manual. ➢ Provide the City with detailed crimes and Statistics analyses, which we will be able to do because of the purchase of the new CAD system. ➢ Continue to identify cost saving measures, like we did with the fuel, energy, and using part time officers Page 26 Aug 18th 2010 Budget Workshop General Fund - 001 DEPARTMENT: POLICE DEPARTMENT PERSONNEL COST: 2007/2008 2008/2009 2008/2009 2009/2010 BUDGET TO ACTUAL BUDGET ESTIMATE PROPOSED BUDGET 1100 IE)cEcLrnvE SALARIES I 60,2741 63,8361 63,8361 63,5321 -304I 1200 (REGULAR SALARIES I 761,6441 851,2351 851,2351 946,7941 -4,441 1201 IHOLIDAY PAY I 3851 OI OI OI 0 1202 (OFFICERS HOLIDAY PAY I 23,3331 25,0681 25,0681 25,0681 0 1300 (OTHER SALARY I 18,1631 24,0001 24,0001 24,0001 0 1400 IOVERMlviE I 6,3821 9,3001 9,3001 9,3001 0 1403 (OFFICERS OVERTINIE PAY I 61,1081 64,0001 64,0001 64,0001 0 1501 (AUXILIARY PAY I 1,2001 1,2001 1,2001 1,2001 0 1510 ILONGEVITY/SERVICE INCENTIVE I OI OI OI OI 0 1520 I OFFICERS LONGEVITY/SERVICE I OI 2501 2501 5001 250 1540 (CAREER EDUCATION I 10,7451 12,0001 12,0001 12,0001 0 2100 (FICA I 80,0581 80,9941 80,9941 80,9941 0 2200 IRETIREMENT I 263,6121 203,5421 203,5421 243,0301 39,488 2300 ILIFE AND HEALTH INSURANCE I 153,9221 143,3001 143,3001 147,1581 3,858 2400 IWORKERS COMPENSATION I 26,8671 28,9001 33,8091 33,8091 4,9091 TOTAL PERSONNEL COSTS: I 1,467,5931 1,507.6251 1,512,5341 1,551,385I 43,760 Number of Positions Full Time Part Time R�II+e Ta+br D'IL,li+e 5�idoria ll ill!cir �' 27 27 0 2 27 2 Rill Sum Th!nrv�s Tamir O�Ir[li+e Srr_mt r Phil Eddin^; 6J'.�Aar,rrum Ofiica OtGar 19on1 Ju_lin R�rr;t Scr"iol Mica i ¢FRaao R+anllilm+d DacifGreu R.SmtlSlarcm B�ItnRe+nz Ch�diroulo�o Of ca Ofr-r Of a, OIRca Officer Offiar Jest, I'id,crirq Nrsl Cale i OO}ra OfGra J.P. 7Aigla Ild[dirC Dan n Pl ndt z%V 27 2 Page 27 Aug 18th 2010 Budget Workshop General Fund - 001 DEPARTMENT: POLICE DEPARTMENT SUPPLIES AND OTHER SERVICES: I 3100 (PROFESSIONAL SERVICES I 4000 ITRAVEL AND PER DIEM I 4100 [COMM. & FREIGHT I 4300 (UTILITIES I 4400 IRENTALS AND LEASES I 4500 (INSURANCE I 4600 IR&M VEHICLES 4609 (R&M EQUIPMENT 4700 (PRINTING 4901 (EDUCATION -RESTRICTED 4902 IEDUCATION - NON -RESTRICTED 4909 IMLSCE .r.ANROUS 5100 1OFFICE SUPPLIES 5101 IDETECTIVE SUPPLIES 5102 (INVESTIGATION FEES 5200 1OPERATING SUPPLY 5201 IFUEL AND OIL 5202 (OPERATING SUPPLIES (TIRES) 5203 IUNIFORMS/PATCHES I 5400 (BOOKS, PUBLICATIONS, ETC I 6400 (EQUIPMENT ($750 OR MORE) I 8300 (PUBLIC SERVICE GRANT I 7000 (Principal -CAD System I 7100 f Interost-CAD System TOTAL SUPPLIES AND OTHER SERVICES GRAND TOTAL FOR DEPARTMENT 2007/2008 2008/2009 200812009 2009/2010 ACTUAL BUDGET ESTIMATE PROPOSED 15,6641 21,4211 14,8351 17,7961 6,9381 7,2001 5,9361 6,7001 14,8581 20,2661 20,2661 19,8601 15,8731 16,7261 15,0851 15,5001 6,6561 6,9511 6,3601 6,4001 68,2971 37,2071 37,7511 37,7511 2,2961 8,1101 6,8121 8,0001 7,1311 8,0001 8,0001 8,0001 1,5401 2,0001 1,7761 2,0001 1,0511 5,8161 1,8801 5,8161 2,5061 6,0001 2,8801 5,5001 3671 1,5001 5461 1,5001 2,0791 5,0001 3,9991 5,0001 3,1291 3,5001 2,1961 3,0001 3791 2,0001 1,3561 1,8001 12,2951 15,4411 11,2451 13,8501 68,9701 49,5131 43,9941 54,0001 6,2981 5,0001 4,5421 5,0001 7,9851 10,2751 8,4231 10,0001 1,0041 1,5001 1,3281 1,5001 198,0441 31,0001 31,0001 01 01 1 1 1 40,6281 35,3121 35,3121 37,3901 3,7581 1 9,0741 1 9,0741 6,9%1 487,7461 308,8121 I 274,5961 1 273,3591 1,955,339 1,816,437 1,787,130 1,924,744 Dept Personnel Change Dept Operational Change Amended Health Insurance to current rates Retirement contribution increased to 10.55% Reduced various line items Fuel adjusted based on consumption and est of cost BUDGET TO BUDGET -551 110 -1,591 4,487 0 -275 0 -31,000 0 2,078 -2,078 0 -35,453 8,307 2.90% -11.48% Page 28 Aug 18th 2010 Budget Workshop 001-General Fund Department: Fire (522) The City of Okeechobee Fire Department is a Combination Career and Volunteer organization providing fire response, first responder medical service, limited hazardous materials response, full vehicle extrication, and Special Operations in conjunction with the County. The Department performs fire code plan checks, inspection, enforcement and participates in educational activities to increase community awareness of fire safety and prevention. The Department's most current ISO rating: Class 4 Administration within the Fire Department: Administration is responsible for effective human resource management and coordination of fire services. This is accomplished by planning for current and future needs and directing the resources of the Department to accomplish its goals and objectives. The goals and objectives are evaluated regularly to ensure that quality services are provided to the community. The Fire Chief is responsible for Code Enforcement for the City of Okeechobee. Operations: Incident Statistics Fire Department Annual Responses: 2009 Incidents: 678 (January 2009 - July 21 st, 2009) (annual projection 1200 calls) 2008 Incidents: 947 2007 Incidents: 800 2006 Incidents: 713 2005 Incidents: 478 The department responds to approximately: 75% Rescue/Medical related incidents; 7 % to fire related incidents; 6% to Hazaardous Conditions Calls; 5% to False Alarms or False Calls; and remaining 7% Misc. calls Training: Training ensures that staff, including volunteer firefighters, receives the training as mandated by NFPA, ISO, FEMA, OSHA, and the State of Florida. Prevention: The Fire Department inspects construction plans for new and existing structures, routinely performs on -site inspections, and enforces fire codes. The Department also participates in educational programs, such as "Fire Prevention Week" to increase community awareness of fire safety and prevention. Community Outreach: The Fire Department is dedicated to providing ongoing community -based fire protection. Page 29 Aug 18th 2010 Budget Workshop General Fund - 001 DEPARTMENT: FIRE DEPARTMENT PERSONNEL COST: 2009/2010 BUDGET TO 200712008 ACTUAL 200812009 BUDGET 200=009 ESTIMATE PROPOSED BUDGET 1 1100 IEXECiTIIVE SALARIES 1 57,0141 60,7601 60,7601 60,5041 -2561 1 1200 (REGULAR SALARIES 1 550,2551 595,9011 595,9011 592,9891 -2,912 1 1201 (HOLIDAY PAY ( 17,1121 21.5911 21,5911 22,2201 629 1 1300 (OTHERSALARY 1 23,1721 25,0001 25.0001 25,0001 0 1 1400 IOVERTIlAE I 19.4111 21,8921 21,8921 21.8921 0 1 1401 (OVERTIME PAY/ANNUAL & SICK { 39.1141 44,8241 44,8241 44.8241 0 1 1402 IDISPATCHER OVERTIME 1 8,4731 9,9021 9=1 9,9021 0 1 1501 IVOLUNTEERPAY I 10,3041 11,2201 11,2201 10.3041 -916 1 1510 1LONGE%WY1SERVICE INCENTIVE I 01 5001 5001 01 -500 1 1540 ICAREER EDUCATION 1 6001 6001 6001 6001 0 1 2100 IFICA 1 57,0471 59,0151 59,0151 60,5101 1,495 1 2200 IRunmmFNT 1 95,5671 72,7941 72,7941 86,7021 13,908 1 2300 ILIFE AND HEALTH INSURANCE ( 75,2211 71,1001 71,1001 74.4021 3,302 1 2400 IWORKERSCONIPENSATION I 31,5631 31,5501 43,2911 43,2911 11,741 I TOTAL PERSONNEL COSTS: I 984,8531 1,026.6491 1.038,3901 1,053,1401 26,491 Number of Positions Hill Time Part Time r�l •..x ,'iry e ikoi rv:i::ii Fire :�'il�8f ier«aY l�ifcil 1"boil Fimf ghicr Firp-fighies 13 Page 30 Aug 18th 2010 Budget Workshop General Fund - 001 DEPARTMENT: FIRE DEPARTMENT SUPPLIES AND OTHER SERVICES: 20094MO 200712008 ACTUAL 200812009 BUDGET 200812009 ESTIMATE PROPOSED 3100 IPROFFSSIONAL SERVICES 1 3,6411 9,2001 6.6411 9,2001 3102 1PROF SERV (PHYS FOR SCBA) 1 2,0101 4,0001 2,6951 2,8001 3103 IWELLNFSS PROGRAM I 3,4801 4,1001 2,9801 4,1001 4000 ITRAVEL AND PER DIEM I 2,7211 6,0001 3,3961 5,0001 1 4100 ICOMM. & FREIGHT I 10,1181 9,7001 8.4211 9,7001 1 4300 (UT111TIFS I 12,7271 14,6901 13.0221 14.6801 1 4400 IRENTALS AND LEASES 1 1,6781 5,0001 1,6761 3,0001 1 4500 (INSURANCE 1 47,0571 31,1941 34,5251 34.5251 1 4600 IR&M VEHICLES I 19,9521 17,0001 12,5451 17,0001 1 4609 IR&MEQUIPMENT j 13,4591 16,1001 16,6651 16,1001 1 4700 IPRN11NO I 1341 5001 4671 4501 1 4901 (EDUCATION I 7.6131 15,0001 7,5941 11,0001 1 4902 1PUBLIC EDUCATION & FIRE PREY. 1 9801 1,5001 1,4821 1,4501 1 4903 (CODE ENFORCEMENT 1 8,0401 14,0001 10,1241 11,0001 1 4905 (TRAINING & MATERIALS 1 01 3,0001 2,1321 Z0001 1 4909 IMISCHU ANEOUS 1 6501 7501 1.2501 7001 1 5100 1OFFICE SUPPLIES I 1,2301 1,5001 1,6811 1.4001 1 5200 10PERATING SUPPLY i 8,1441 11,0911 9,7641 11,0001 1 5201 (FUEL AND OIL I 10,5351 9.9001 7,9831 10.6301 1 5202 10PERATING SUPPLIES (TIRES) I 1,9261 3.0001 2.6791 Z800I j 5203 1UNIFORMSIPATCHES I 5,8691 7.5001 6,6781 7,2501 5400 [BOOKS, PUBLICATIONS, ETC I 3,8221 3,5001 7,3891 3,5001 1 6400 1EQUIFMENT ($750 OR MORE) I 18,4551 20,4911 18,9001 01 TOTAL SUPPLIES AND OTHER SERVICES: IUJ40 20BA96 175,589 179,285 GRAND TOTAL FOR ]DEPARTMEPTI' 1,168,993 1,235,345 1,213" 1,232,425 Dept Personnel Charge Dept Operational Change Amended Health Insurance to current rates Retirement contribution Increased to 4.04% Reduced various tine items Fuel adjusted based on consumption and est of cost BUDGETTO BUDGET 0 -1,200 0 -1,000 0 0 -2,000 3.341 0 0 -50 -4,000 -50 -3,000 -1,000 -50 -100 -91 730 -200 -250 0 -20,491 -29,411 -2,920 2.58% -14.09% Page 31 Aug 18th 2010 Budget Workshop 001-General Fund Department: Public Works (5411 The Public Work Department's major function is to assure and insure the Citizens of Okeechobee are provided the maintenance of streets, drainage, parks and the road right -or -ways as well as the maintenance of the buildings and equipment required to carry out these tasks. The Public Works Department also strives to ensure fingerling canals located within the City are maintained for passageway as well as maintenance of the canal banks. Attend hurricane preparedness meetings as well as attend all City Council meetings and Technical Review Committee meetings to provide guidelines of applicants for new and/or revised projects. Oversee OUA projects that benefit the City and general beautification of medians and parks as well as building grounds. Work with DOT and CSX on road repairs, along with County and State Road Departments. Oversee ground maintenance of mowing and weeding and street sweeping. Maintain all signalization and street lights located in the City. Oversee and prepare for setup of all functions in the parks. Setup and manage Christmas decorations in parks and on the streets. Maintain equipment and fleet of vehicles for all departments. 2009 FY Accomplishments Cost Savings measures Requesting quotes Oversee Commerce Center Lakes Bid Completed Oversee Sidewalk Rehabilitation Bid Completed Oversee Roadway Maintenance Bid Completed Updated electrical service in the parks Engineered parking lot and ingress/egress at Central Elementary School Goals and Obiective for Fiscal Year 2010 Continue implementing cost saving measures whenever possible Clean Canals Improve Drainage Bucket Truck and Backhoe Provide sprinklers in Parks 5 and 6 Sidewalk Repair Mowing Tractor iD New Building for PW Yard ID Propose permit fees for OUA Page 32 Aug 18th 2010 Budget Workshop General Fund - 001 DEPARTMENT: PUBLIC WORKS PERSONNEL COST: 1100 (EXECUTIVE SALARIES 1200 (REGULAR SALARIES 1400 1 OVERTRAE 1510 ILONGEVITY/SERVICE INCENTIVE 2100 (FICA 2200 (RETIREMENT 2300 ILIFE AND HEALTH INSURANCE 2400 I WORKERS COMPENSATION I ITOTAL PERSONNEL COSTS: Number of Positions Full Time Part Time 2007/2008 2008/2009 200812009 2009/2070 ACTUAL BUDGET ESTIMATE PROPOSED 121,8421 129,8901 129,8901 129,3141 227, 8271 254,2571 254,2571 253,1321 1,9171 5,0001 5,0001 5,0001 01 01 01 01 28,9161 29,9891 29,9891 29,8301 39,7251 44,2371 44,2371 47,7351 50,0761 50,600j 50,6001 52,1721 18,9901 1 18,9301 24,8531 24,8531 489,2931 1 532,9031 1 538,8261 1 542,0361 BUDGETTO BUDGET -5761 -1,1251 01 0 -159 3,498 1,572 5,923 9,133 Page 33 Aug 18th 2010 Budget Workshop General Fund - 001 DEPARTMENT: PUBLIC WORKS SUPPLIES AND OTHER SERVICES: I 3100 (PROFESSIONAL SERVICES I 3400 (OTHER CONTRACTUAL SERVICES 3401 IGARBAGE COLLECTION FEE I 4000 ITRAVEL AND PER DIEM I 4100 ICOMM & FREIGHT I 4300 IUTTI.xnEs I 4500 (INSURANCE 4600 [R&M VEHICLES 4609 IR&M BUILDING & EQUIPMENT 4901 (EDUCATION 4909 IMISCELLANEOUS 5100 (OFFICE SUPPLIES 5200 I OPERATING SUPPLY 5201 IFUEL AND OIL 5202 (OPERATING SUPPLIES ('TYRES) [ 5203 [UNIFORMS 5204 IDUMPING FEES I 5205 IMOSQUTTO SPRAYING 5300 IROAD MATERIALS/SUPPLIES 5400 (BOOKS, PUBLICATIONS, ETC 6300 (IMPROVEMENTS 6400 [EQUIPMENT ($750 OR MORE) ITOTAL SUPPLIES AND OTHER SERVICES: 2007/2008 2008/2009 2008/2009 2009/2010 ACTUAL BUDGET ESTIMATE PROPOSED 3,3301 15,0001 6,5501 4,0001 9,3761 8,0001 2,3381 4,0001 302,6391 342,6641 342,9081 341,9301 6081 1,5001 4691 1,0001 4,6151 6,2001 3,8801 4,6001 15,3281 21,5251 17,7181 21,5001 49,2701 32,1001 32,1001 36,1751 8401 4,0001 2,6541 3,5001 76,5801 11,5501 11,5611 13,0001 7751 1,0001 3501 1,0001 331 1,5001 2001 7501 1951 5001 3561 5001 6621 2,0001 1,4181 2,0001 19,4371 19,0221 13,3691 20,0001 2;2191 3,0001 3,3401 5,0001 4,2491 5,5001 5,4631 5,0001 3351 1,0001 5681 5001 1051 OI OI OI 19,8161 10,4001 15,9391 15,4001 1061 5001 5001 5001 74,9611 49,1241 28,5691 01 4,2651 I 1,2001 I 1.1501 OI 589,7441 537,285I I 491,4001 I 480,355I GRAND TOTAL FOR DEPARTMENT 1,079,037 1,070,188 1,030,226 1,022,391 Dept Personnel Change Dept Operational Change Amended Health Insurance to current rates Retirement contribution % increased to 12.24% Reduced various line items Fuel adjusted based on consumption and est of cost Garbage collection cost reduced based on revised contract BUDGETTO BUDGET -25 -47,797 1.71% -10.60% Page 34 Aug 18th 2010 Budget Workshop 301-PUBLIC FACILITIES FUND The public facility fund registers all fuel tax revenues for the city of Okeechobee The majority of the revenues in this fund must be used for transportation purposes. Maintaining streets, roads, right-of-ways. Capital projects related to transportation including equipment for maintaining our roads, right'ofways. Fiscal Year 2010 proiects and/or purchases Asphalt project, apprx 46,OOOsgyrds Right of way clean up Side Arm Tractor/Mower, $120,000; Transportation Equip Building, $140,000 Page 35 Aug 18th 2010 Budget Workshop Public Facility Fund-301 Public Facitliv Fund (Transvortationj 200712008 200812009 2008/2009 2009/2010 BUDGET TO ACTUAL BUDGET ESTIMATE PROPOSED BUDGET' IF/Y BEGINNING FUND BALANCE 1 1 1 S 1,207,193 I S 782,413 1 S 782,4131 S 575,675 1 1301-313.4100 (LOCAL OPTION GAS TAX 1 $ 426,536 1 $ 349,4781 $ 362,1221 S 346,478 1 -3,000 ILOCAL ALTER, FUEL USER FEE J $ 181,203 IS 131,151 1 $ 137,503 1 $ 131,151 1 0 �301-313.4200 301-335.1220 1 SRS EIGHT CENT MOTOR FUEL 1 $ - 1 $ 62,335 1 $ 75,963 1 $ 62,120 1 -215 1301-312.3000 ININETH CENT FUEL TAX 1 $ 74,477 1 $ 56,802 1 $ 68,931 1 $ 56,802 1 0 1301-335.4100 IMOTOR FUEL TAX REBATE 1 $ 3,071 1 $ 1,650 1 $ 2,939 1 $ 1,6501 0 (INTEREST EARNINGS 1 $ 29,136 1 $ 19,500 1 $ 3,0041 $ 3,000 1 -16,500 1301-361.1000 301-369.1000 IMISCELLANEOUS 1 I I I I ITOTALREVENUES 1 714,4231 620,9161 650,4621 601,2011-19,715 Public Facility Budgeted Revenues VTO 0% l V 69% Page 36 Aug 18th 2010 Budget Workshop Public Facility Fund-301 Public Facitliv Fund (Transaortation] J301-549.3100 JPUBLIC FAC: PROFESSIONAL SER. J $ 1301-549-3400 1PUBLIC FAC. CONTRACTUAL SERV14 $ 1301-549-4300 (PUBLIC FAC. UTILITIES J $ 301-549-4609 1REPAIR & MAINTENANCE j $ 301-549-5300 JPUBLIC FAC. ROAD & MATERIALS j $ 301-549-6300 1PUBLIC FAC. IMPROVEMENTS $ 1301-549.6302 1PUBLIC FAC. BEAUTIFICATION $ 1301-549.6400 1PUBLIC FAC. MACHINERY & EQUIP j $ TOTAL EXPENSES i S Transfer to General Fund JF/Y ENDING FUND BALANCE 2007/2008 2008/2009 2008/2009 2009/2010 BUDGET TO ACTUAL BUDGET ESTIMATE PROPOSED BUDGET 2,875 J $ 2,500 1 $ 1,000 1 $ 2,500 1 $ - 63,300 1 $ 69,630 1 $ 57,600 J $ 65,630 1 $ (4,000) 79,489 'S 92,742 1 $ 58,382 J $ 89,379 1 $ (3,363) -1 $ - 1 $ 2,250 1$ 2,500 1 $ 2,500 21,736 J $ 26,096 1 $ 40,844 1$ 40,096 1 $ 14,000 521,689 1 $ 333,955 1 $ 184,061 J $ 349,000 1 $ 15,045 2,112 1 $ 10,000 1 $ 6,996 1 $ 5,0001 $ (5,000) 139,977 1 $ 200,000 1 $ 200,000 1 $ . 260,000 1 $ 60,0001 831,178 1 S 734,923 1 S 551,133 1$ 814,105 1$ 79,182 S 476,616 $ 306,067 $ 306,067 S 317,653 1,090,4381 362,3391 575,6751 45,1181 6300 Asphalt project (apprx 46,000sgyrds), right-of-way cleanup 6400 Side Arm Tractor/Mower, $120,000; Transportation Equip Building, $140,000 32% Page 37 Aug 18th 2010 Budget Workshop CDBG FUND - CITY OF OKEECHOBEE 1RECAPITULATION - REVENUE AND EXPENSES i I I 1 I I i I 1 i I I I IF/Y BEGINNING FUND BALANCE i S I I i IREVENUESI i t l i 1302-331.3200 1CDBG GRANT (STATE) i S 1302-331.3900 ICDBG GRANT E-10 I S 1302-361.1000 [Interest Earnings I S 1302-381.0000 ITRANSFER IN -GENERAL FUND RESERVES I I I TOTAL REVENUESiS 1 � } j I 1 i 1 EXPENDITURES I I I i I I i I I r }302-2552.3100 [PROFESSIONAL SERVICES is 1302-2552.4609 ICOMMERCIAL BUILDING REHAB Is 1302 2552.4909 [MISCELLANEOUS IS 1302-2552.6300 ISIDEWALKS & PEDESTRIAN MALLS IS I I � 1302-2652-3100 (PROFESSIONAL SERVICES E-10 j 1302-2652.3400 [ENGINEERING SERVICES E-10 j 1302-2652.6302 I SEWER LINES CDBG E-10 I 1302-2652.6304 IWATER FACILITIES E-10 j 1302-2652.6306 ISTREET IMPROVEMENTS j I I i I } TOTALF"ENDITURESj $ I I i I 1 REVENUES LESS EXPENSES S I I i 1302.9200 IDUE TO GENERAL FUND I I I i I I i IF/Y ENDING FUND BALANCE i $ I I i I 1 i I I i 1 I i I i I j I i I { I I i I I i 1 1 i I I i I I i I I i I I i 2007/2008 I Actual J I -I I I f I I -IS 13,0961 6,574 1 I 19,6701S I } 1 1 13,0961 -i -I 1 1 I 1 I I I 13,0961 1 6,5741 1 I 1 f 6,574 1 I I I I I I 200812009 Budget I 200=009 I Estimate I I I I t i -t$ 1 I I -1S 1 } I I I 01 . 01 01 01 I } I I I 1 I 01 I 01, I I 01 01 0} 01 01 I 01 2009/2010 Proposed 8,674 6,57, Page 38 Aug 18th 2010 Budget Workshop 303-Capital Improvement Fund Purpose This fund is used to spotlight all capital improvements, expenditures for the city excluding items to be purchased through Public Facilities (transportation/road related items) and items purchased with collected Impact Fees Items to be Funded for Fiscal year 2010 Lease Purchase of 19 Police Vehicles, including equipment 3 Vehicles for Administration, Law Enforcement, and Fire Department ADA compliance with City Hall Bathroom & Electrical room renovation, Barn Well _. Replacement Body Armor, computers, Fire equipment replacement, Smoke detector apparatus, Gas Imagers File cabinets (police records room) (2) computers and related equipment Police Radar Radio Equipment (inter -agency communication) Future items for consideration Refer to the 5 year Comprehensive plan Page 39 Aug 18th 2010 Budget Workshop CAPITAL PROJ Il"ROVEMENTS - CITY OIj 1RECAPTTU L ATION - REVENUE AND EXPENSES { { I I i i I I I I 2007/2009 200912009 1 2008/2009 2009/2010 1 1 j Actual I Budget I Estimate Proposed 1 I IF/Y BEGINNING FUND BALANCE I I S i I 8581 S I I 718,6001 S I 718,600 1 S 1 I IREVENUES I I I I 1303-383.0000 I ICAPITOL LEASE PROCEEDS is 483,394 1 $ 457,193 IS 457,193 1$ 1303-364.1000 IDISPOSITION OF FDCED ASSETS IS 448,800 1 $ 456,000 1 $ 429,000 1 $ 1303-361.1000 IINTERFST EARNINGS is 21 1$ -1$ 2,000 1 $ 1303-369.1000 IMISCEL ANOUS is I I { 1 I is j I 932,205 1$ 913,193 1$ I 888,193 )$ I I I 1 JF"ENDPTUM i I I I V I I I I 1303-512-6400 (ADMINISTRATION CAPITAL I $ - I S - 1 $ 1303-513-6400 IFINANCE CAPITAL I $ 1303-519-6400 (GENERAL SERVICES CAPUAL 1303-521-64W ILAW ENFORCEMENT CAPITAL 1$ - I $ 63,405 1 $ 63,4051S 1303-522-6400 IFIRE PROTECTION CAPITAL I $ 1 $ - I $ - I $ 1303-541-6400 IPUBLIC WORKS CAPTTAL $ 1 $ - I $ - 1 $ 1303-549-6400 IOTHER CAPITAL PROJECTS 1$ - I $ 69,500 I S 68,900 1 $ 1303-594.4909 IMISCELLANEOUS 1$ - 1 $ - I $ - I S 1303-584.6400 ICAPTTALLEASEIPURCHASE 1$ 539,164 1 $ 510,231 1 $ 512,960 1 $ 1303-2512-6400 ICLERK CAPITAL j 1 1$ - 1 S 1303-594.7100 (PRINCIPAL 1$ 464,298 1$ 507,014 1 $ 504,014 1 $ 1303-594.7200 ►INTEREST I $ 27,940 1$ 20,774 1 $ 1 22,549 1$ 1 I I 1 I I TOTALEXPENDITIJRESI $ I 1 ( 1 1 1,031,4M 1 $ I I 1,170,924 I $ I 1 1,171,828 I S I I I 1 (TRANSFER IN FROM GENERAL FUND j 1$ I 104,688 1 $ I 7,052,941 1$ I 7,052,941 1$ (TRANSFER IN FROM FORMER CAPITAL PROJ j 1$ 652,099 1 $ 652,099 1 I 1 I TOTAL TRANSFER I INI $ I 104,688 I $ 1 7,705,040 1 $ I 7,705,040 1 $ I I F/Y ENDING I FUND BALANCE 1 i S I 6,3491S I 8,165,909 1 S I 9,140,005 I• S I I i I I I I I I I i i I I 1 I I Combining all Capital Projects/Improvements and Equipment Expenditures within one Fund (excluding Impact Fee Expenses) 1512 IAdmin Vehicle, $19,000; Computer hard drives I I 1 1 1513 & 2512 (Hard Drive for various depts I 1 1 1 1519 ICityHall Bathroom & Elect Room Renovation, $24,000 Server room config.; 2 Harddrive replacements, printer 1 1521 IPolice Veh. Pbrchase, $21,000;1 Radar, Body Armor, File Cabinets, 2 computers $7,300, Radio Equipment, S75,000 { 1522 IFire Veh, $21.000; Air Bottles, 2 computers, Hose & Nozzle Replacment, Bunker Gear, Gas Dect., Imagers, Safety Equp, Helmets 1541 IBarn Well, $4.000 I I I I 1549 (Equipment purchase for vehicles 1584 [Replacement vehicles I I ( I 3,140,005 418,000 438,000 16,000 872,000 21,000 2,100 36,400 82,300 39,200 4,000 59,504 418,000 1,400 459,000 19,600 7,929,001 Page 40 Aug 18th 2010 Budget Workshop pmmCAPITAL PROJECT -IMPACT FEES l I I 1 2007/2008 { 2008/2009 20Na009 1 Actual I Budget 1 Estimate I IF/Y BEGINNING FUND BALANCE I 1 I I S I 718,6001 S I 719,6001 S 1 IREVENUESI I j j I I I I I I i I I I 1306-341.0000 (ADMINISTRATION COST FOR IMPACT FEES I I is I 6W I $ 1 1,472 1$ 1306-361.I000 IINTEREST EARNINGS i Is 1,125 1$ 27 1$ 1306-363.2201 ILAW ENFORCEMENT IMPACT FEES ( 1$ 750 IS 1,771 I S 1306-3632202 IFIRE PROTECTION RAPACT FEES i Is 1,250 IS 2,343 IS 1306-363.2400 ITRANSPORTATION RAPACT FEES I 1 $ 2,300 1$ 3,683 IS I I TOTALREVENUEi S Ij - I S I 6,M { S I 9,2961S I 1 1EXx jUll/'11 vrm I I I I I I I I 1 I I I I 306-0521-64W (LAW ENF. CAPITAL PROJECTS I $ I I I 1 306-0522-6400 (FIRE PROTECTION CAPITAL PROJECTS Is - I $ 74,000 1 $ 68,877 1$ 306-0541-6300 (TRANSPORTATION IMPROVEMENTS 1 $ - I I I 306-0541-64W ITRANSPORTATION CAPITAL PROJECTS i $ - { $ - I I 306-0549-6400 IOTHER CAPITAL IM[PROYEMENT PROJECT/COST( 01 $ - 1 $ TOTALE7►rki%trYavnES1 S - I S 74,000 I S I aim I S I I I 303-381.000 (TRANSFER OUT TO GENERAL FUND 1 $ I - I $ 1,725 IS 500 I S 1 TOTAL TRANSFER OUT I $ -1$ 1,725 IS I Soo Is I 1 I {TRANSFER OUT TO CAPITAL PROJ FUND I $ I - 1 $ 652,099 I S 652,099 1 $ 1 TOTAL TRANSFER INI $ -1$ 652,099 IS 652,099 IS I 1$ 727,824 IS 721,476 I$ 1 I I I IDUE TO CAPITAL ASSETS i 1 1$ 1 55,1001S 60,053 I S 1 IDUE FROM EMPACT FEE REVENUES 1 1 I I I 1 1 1 $ I 1 55,100 1 $ I 1 60,053 1$ I I I I I I I I 1Fnr ENDING FUND BALANCE I S I I I I 1 i I I - I S I I I I - I S I I I I 60420 13 I I I I i I i I I I I I I I I I I I I I ( I I I I I I I I ( f 1 I I i I i i I I I I I 1 I I l I I I I I I I 11 I I I I I I I I I I I 200912010 Proposed 6,420 600 25 750 1,250 2,300 4X5 1,725 1,725 1,725 55,100 55,100 9,620 Page 41 MMMLAW ENFORCEMENT SPECIAL FUND — C IRECAPITULATION - REVENUE AND EXPENSES I J I j I I 2007/2008 I i Actual 1 l I i F/Y BEGINNING FUND BALANCE I S 2,547 i $ I I REVENUES, 1 I i 601-351.1000 (ADMINISTRATIVE FEES I $ 601-351.2000 1CONFISCATED PROPERTY 601-361.1000 JINTEREST EARNINGS I $ 601-369-1000 IMISCELLANEOUS I I TOTAL REVENUE I S I i I i I i EXPENDITURES i I I + 1601-529.4909 ILAW ENF. SPECIAL MISC. I 01 1601-549.6300 ILAW ENF. SPECIAL DAPROVEMENT I I 1601-549.6400 ILAW ENF. SPECIAL MACH & EQUIP f I I I TOTAL EXr i i vr,ri unESI I IF/Y ENDING BALANCES is 2,585 1 3 i I I I i 1369.1000 (Remaining Funds have a very restrictive use 1 I I I i I I i I { 1 1 I I i I I I I I I 1 I l 1 Aug 18th 2010 Budget workshop 2008/2009 2008/2009 ( 2009/2010 Budget 1 Estimate Proposed I I 3,127 10 10 3,137 3,127 1 S 3,127 1 { { -Is I 101$ I 10 1 S I I I I { 3,137 10 3,137 Page 42 Fisrt Budget Hearing Sept 15 2009 GENERAL FUND - CITY OF OKEECHOBEE I RECAPITULATION - REVENUE AND EXPENSES 18/20/2009 I I I 2007/2008 I 1 I Actual i IF/Y Beginning Fund Balance 1 $ 8,028,444 1 $ I 1 (REVENUES I I l 197% AD VALOREM 6.7432 j $ 2,205,807 1 $ (OTHER FEES I $ 1,098.169 1 $ (INTERGOVERNMENTAL i $ 1,242,864 1 $ ICHARGES FOR SERVICES I $ 1,092,883 1 $ FINES, FORFEITURES & PENALTIES j $ 41.307 1 $ USES OF MONEY & PROPERTY I $ 176,081 I $ OTHER REVENUES i $ 368,526 1 $ 1 I $ i 6,225,637 I $ { [TRANSFERS - IN I 1 l (Public Facilities Fund (Transfer -In) i $ 475,603 1 $ CDBG 1 $ (7,007)1 Capital Proi Impact Adm Fees i $ - I $ TOTAL REVENUES I $ 6,694,233 1 $ I EXPENDITURES I I I (LEGISLATIVE I $ 123,905 1 $ (EXECUTIVE i $ 152.2401 $ (CITY CLERK I $ 180,263 1 $ (FINANCIAL SERVICES i $ 193,470 1 $ COUNCIL I $ 48,841 1 $ (LEGAL GENERAL SERVICES i $ 407,812 1 $ ILAW ENFORCEMENT 1 $ 1,955.339 1 $ (FIRE PROTECTION 1 $ 1,168,993 1 $ (ROAD & STREET FACILITIES i $ 1,079,037 1 $ I TOTAL GEN. OPER. EXPENDITURES I � � I $ 1 1 I I I 5,309,900 1 $ l I I 1 I � I { I I I [Transfer Out from General Fund to Capital I I I j i i i $ I I I I I I 104,688 1 $ 1 j$ -1$ IFISCAL YEAR ENDING FUND BALANCE I $ 9,308,089 1 $ 2009/2009 I 2009/2009 Budeet I Estimate 9,142,016 I $ 9,412,103 I 2,161,691 937,242 1.094,824 945,324 .. 30,280 71,500 196,720 5,437,581 2,202,784 957,695 1,068,233 949,356 41.151 30,000 132,868 5,382,087 306,067 1 $ 1 306.067 1,725 1 $ 1,725 5,745,373 1 $ 5,689,879 135,239 166,346 186,953 204,339 125,432 487,075 1,816,437 1,235,345 1,070,188 5,427.354 144,239 159,252 176,898 201,414 105,959 432,233 1,787,130 1,213,979 1,030,226 5,251,330 2009/2010 I BUDGET Proposed I TTQ BUDGET - $ 2.679.259I I 1 $ 1,890,183 1 $ (271,508) $ 948,592 1 $ 11,350 $ 912,862 1 $ (181,962) $ 951,430 1 $ 6.106 $ 30,141 1 $ (139) $ 20,000 1 $ (51,500) $ 47,810 1 $ (148.910) $ 4,801,018 1 $ I (636,563) I $ 317,653 1 1 $ 5001 $ 5,119,171 1 I $ 119.441 Is (15,798) $ 166,818 Is 472 $ 176,391 Is (10.562) $ 201.992 Is (2,347) $ 75,732 Is (49,700) $ 458.705 1$ (28,370) $ 1,824.744 1$ 8.307 $ 1.232.425 Is (2,920) $ 1,022.391 Is (47.797) $ 5.278,639 Is I I I I (148,715) 7,171.3931 $ 7,171,393 1 $ - I -I$ -I$ -I I I I I I I I I I I I I I I I 1 I I 2,288,642 1 $ 2,679,259 1 $ 2,519,791 1 Page 5 Ffsrt Budget Hearing Sept 15 2009 GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES I { 8.2012pC9I I 1 I 1 j 2007/2008 J 2 I i Actual I l IFN BEGINNING FUND BALANCE I I I i $ 8,127,240 1 $ IREVENUES i j I I ITAXES: I I i 1 { I311-1000 197%AD VALOREM 0 6.7432 i $ 2,205,807 1 $ ITOTAL ;$ 2,206,807 I $ II` I (OTHER FEES: , I ) I 1 (Fire Insurance Premium ; $ 62,593 I $ 1312-5200 ICasualty Insurance Prem Tax (Police) ; $ 134,3801 $ 1314-1000 1 Utility Tax-E lectric i $ 402,051 1 $ 1315.0000 1Utility Tax/Franchise Telecommunications ; $ 361,531 j $ 1314-8000 1Utility Tax/Propane i $ 38,5121 $ 1316-0000 1Prof & Business Tax Receipt i $ 71,826 1 $ 1319-0000 1Public Service Fee i $ 27,276 I $ 1320-000 (Taxi Cab i $ - I �321-1000 (Other -Business Tax Receipt i I $ I (TOTAL i $ 1,098,169 f $ I (INTERGOVERNMENTAL REVENUES: j j I { l335-1210 ISRSCigarette Tax ; $ 199,604 1 $ 1335-1400 [Mobile Home Licenses i $ 27,0161 $ 1335-1500 IAlcoholic Beverage Licenses ; $ 5,804 1 $ 1335-1800 1112 Cent Sales Tax i $ 339,8891 $ 1312-6000 11 Cent Sales Surtax ; $ 658,532 1 $ 1335-2300 (Firefighters Supplement ; $ 600 1 $ 1338-2000 (County Business Licenses i $ 11,419 1 $ I ITOTAL i $ 1,242,864 1 $ I ICHARGES FOR CURRENT SERVICES j i 1 I 1322-0000 1Buildina & Inspections Fees ; $ 113,043 1 $ 1322-1000 1Exception & Zoning Fees i $ 18,244 1 $ 1323-1000 (Franchise -Electric i $ 475.603 1 $ 1323-7000 [Franchise -Solid Waste i $ 69,9241 $ 1329-0000 1Plan Review Fees i $ 24,726 1 $ 1341-2000 (Alley/Street Closing Fees ; $ 1,144 1 $ 1341-3000 IMap Sales i $ 40 1 $ 1341-4000 (Photocopies ; $ 34 1 $ 1343-4010 )Solid Waste Collection Fees-Resd. ; $ 390,125 1 $ 1 I ITOTAL j $ 1,092,883 1 $ IInformation I on changes/decreases/increases i 1 I I I I I I ; I 1�8sesXan 97°,G:bf gfpss i�i�b��z1[ifs's"°iy'fdr7�'9b�d'��e;ftnralast�leaF}. `:.1 I I I I 1 I i I I I I I I I I i i i i I I 1 I )08/2009 I Bud et I I 9,142,016 1 $ I I I I 2,161.691 1 $ 2,161,691 I $ I 59,520 I $ 121,320 I $ 360,7001 $ 312,967 1 $ 27,729.1 $ 41,356 1 $ 13,500 1 $ 150 1 $ 937,242 i $ I I 1 184,916 1 $ 28,637 1 $ 4,850 1 $ 302,380 1 $ 569,441 1 $ 6001 $ 4,000 1 $ 1,094,824 1 $ I I I 89,411 1 $ 15,500 1 $ 402,951 1 $ 67,009 1 $ 20,253 1 $ 500 1 $ 100 1 $ 50 I $ 349,550 1 $ 945,324 1 $ 2008/2009 I 2009/2010 1 BUDGET I Estimate Pro osed TO BUDGET] 9,142,0161 $ 1 I 2,239,953 1 1 I J I J 2,202,784 1 $ I I 1,890,183 I $ (271.508) 2,202,784 ( $ I 1,890,183 J $ I (271,508) I 59,520 1 $ I 59,520 I $ 121,320 1 $ 131,320 1 $ 10,000 378.217 I $ 360.700 I $ 320,599 I $ 312,967 I $ 20,883 I $ 27,729 1 $ 53,356 1 $ 42,856 1 $ 1.500 3,800 I $ 13,500 1 $ I 1$ -I$ -1 957,695 1 $ I 948,592 1 $ I 11,500 1 I I 194.429 1 $ I 181.642 1 $ (3,274) 25,531 1 $ 28,637 1 $ 5,362 1 $ 4,850 1 $ - 286,393 1 $ 229,957 1 $ (72,423) 552.199 I $ 463,475 1 $ (105,966) 600 1 $ 6001 $ 3,719 1 $ 3,701 1 $ (299) 1,068,233 1 $ I 912,862 1 $ I (181,962)I 11 l I 82,564 1 $ I I 97.000 1 $ 7.589 16,291 1 $ 15,500 1 $ 416,884 1 $ 402,951 I $ 68,5001 $ 67.009 1 $ - 14,816 1 $ 22.2531 $ 2,000 625 1 $ 500 1 $ - 100 1 $ 100 1 $ 26 1 $ 50 1 $ - 349,550 1 $ 346,067 1 $ (3,483) 949,356 1 $ I I I I I I I I i I I 951,430 J $ I I I I I I I I I I I I 6,106 I J I I 1 J J j J Page 6 Fisrt Budget Hearing Sept 15 2009 GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES I I I 1 2007/2008 1 2008/2009 I i Actual I Budeet I I I I I 1 i I (FINES, FORFEITURES & PENALTIES: i 1351-1000 (Court Fines i 251781 $ 1351-2000 1Radio Comm. Fee i 104001 $ 1351-3000 1Law Enforcement Education ; 32711 $ 1351-4000 1Investigation Cost Reimbursement ; 12181 $ 1351-5000 1Unclaimed Evidence i 7781 $ 1354-1000 1Ordinance Violation Fines i 4621 $ ITOTAL { ; $ i 41,307 1 $ USES OF MONEY & PROPERTY: I 1 I I I $ 1361-1000 1Interest Earnings i $ I 223,032 1 $ 1361.3000 1Investment Earnings j $ (46,951)1 1364-1000 ISurplus City Property ; $ - I I I ITOTAL j $ 176,081 1 $ I (OTHER REVENUES: i j I 1 1334-2000 )Public Safety Grant i 1 $ 1334-3000 ISpecial Purpose Grant i $ 122,469 1 $ 1343-9000 IDOT Huy Maint.Landscape/Mowing i $ 21,003 1 $ 1343-9100 1DOT Master Traffic Signals Maint. 1 $ 7,200 1 $ I343-9200 1DOT Maint. Lights & Lights Contract i $ 16,817 1 $ 1369-1000 IMiscellaneous I $ 2,733 1 $ 1369-4000 ]Code Enforcement Fine i $ 2,674 1 $ 1369-5000 [Police Accident Reports i $ 792 I $ 1383-0000 [Capital Lease Proceeds I $ 194,838 I $ l ]TOTAL ; $ 368,626 I $ I !OPERATING TRANSFER -IN: I I i I I (Capital Project Improvements (Transfer -In) i ; I 1 $ I ICDBG Fund (Transfer -In) 1 $ (7,007)1 $ 1381-1000 1Public Facilities Improvement (Transfer -In) I $ 475,603 1 $ 1 ITOTAL I I $ i 468,596 I $ I I ITOTAL REVENUE & OTHER FUNDING SOURCES I 1 i i $ I 6,589,545 1 $ (OPERATING TRANSFERS - OUT i i I 1 ICDGB - Indust Pk ; 1 I (Capital Project Building & Improvements i I $ I (Capital Project Vehicles ; $ 104,688 1 $ I I I l I TRANSFERS OUT I I I i $ i 1 i 104,6881 $ I I I [information on changes/decreases/increases I I l I I � 22,680 5,000 1,500 1,000 1001 $ 30,280 1 $ 1 360,7001 I 71,500 1 $ I I 71,500 1 $ I I I 21,057 is 49,214 1 $ 21,003 1 $ 6,990 1 $ 16,8171 $ 79,714 I $ 1,425 1 $ 500 1 $ - 1 $ 196,720 1 $ 1,725 1 $ - 1 $ 337,929 1 $ 339,654 I $ I I 5,777,235 ( $ I I 6,934,489 1 $ 118,452 1 $ 7,052.941 1 $ I I I I I i I 2008/2009 Estimate 26,324 1 $ 10,841 1 $ 2,781 1 $ 9851 $ - 1 $ 220 1 $ 41,161 1 $ I 1 30,000 1 $ I 30,000 1 $ I I I 21.057 i 34,914 1 $ 21,003 1 $ 6,990 1 $ 18,292 1 $ 28,426 1 $ 1,525 I $ 661 1 $ - 1 $ 132,868 1 $ I I I 500 1 $ - 1 $ 337,929 1 $ 338,429 1 $ 5,720,516 1 $ I I 6,934,489 118,452 7,052,941 2009/2010 I BUDGET Proposed I TO BUDGET I I I I 19,500 1 $ l 1 (3,180) 7,841 1 $ 2,841 1.7001 $ 200 1,000 1 $ - -I$ 1 $ -�100 30,141 1 $ (139)1 I I 20,000 1 $ I (51,500) I$ -1 20,000 1 $ I (51,500)1 I I I $ (21,057) - I $ (49,214) 21,003 1 $ - 6,990 1 $ 16,817 1 $ 2,0001 $ (77,714)� 5001 $ (925) 500 I $ -I$ -1 47,810 1 $ I I (148,910) I 500 1 I -I 1 317,653 1 I 318,153 I I I 5,119,171 1 $ (658,064) I I I I I -I I { Page 7 Fisrt Budget Hearing Sept 15 2009 CAPITAL PROJ IMPROVEMENTS - CITY OIL (RECAPITULATION - REVENUE AND EXPENSES I I I 1 1 2007/2008 1 2008/2009 2108/2009 2009/2010 1 1 Actual 1 Budget Estimate Proposed �F/Y BEGINNING FUND BALANCE S 1 8581 S i 718,600 1 S i 718,600 1 $ (REVENUES 1 I I I 1 I 1303-383.0000 ICAPITOL LEASE PROCEEDS ! $ 483,384 i $ 457,193 1 $ 457,193 1 $ 1303-364.1000 (DISPOSITION OF FIXED ASSETS !$ 448,900 1 $ 456,000 1 $ 429,000 1 $ 1303-361.1000 INTEREST EARNINGS ! $ 21 IS - 1 $ 2,000 1 $ 1303-369.1000 IMISCELLANOUS !$ i 1 { I I ! $ I 932,205 j $ I 913,193 1 S I 898,193 1 $ 1 EXPENDITURES 1303-512-6400 (ADMINISTRATION CAPITAL 1 $ - I $ I $ 1 $ 1303-513-6400 (FINANCE CAPITAL ! $ I $ 1 $ I $ 1303-519-6400 IGENERAL SERVICES CAPITAL !S I $ - I $ -I S 1303-521-6400 ILAW ENFORCEMENT CAPITAL ! $ 1 $ 63,405 i $ 63,405 I $ 1303-522-6400 (FIRE PROTECTION CAPITAL 1303-541-6400 (PUBLIC WORKS CAPITAL is - I $ - I $ 1303-549-6400 [OTHER CAPITAL PROJECTS !$ - 1 $ 69,500 1 $ 68,900 1 $ 1303-594.4909 IMISCELLANEOUS ! $ - 1 $ 1303-584.6400 ICAPITALLEASE/PURCHASE is 539,164 I $ 510231 i $ 512,960 1 $ 1303-2512-6400 (CLERK CAPITAL ! I IS 1303-584.7100 ;PRINCIPAL ! $ 464,298 i $ 507,014 j $ 504,014 is 1303-584.7200 IINTEREST IS 27,9401 S 20,774 1 $ 22,549 1 $ 1 { TOTAL EXPENDITURES! S 1,031,402 1 S 1,170,924 1 S 1,171,828 1 S I 1 I (TRANSFER IN FROM GENERAL FUND r !$ I 104,698 1 $ 1 7,052,941 is 1 7,052,941 1 $ 1 ITRANSFER IN FROM FORMER CAPITAL PROJ ! j $ 652,099 1 $ 652,099 1 1 TOTAL TRANSFER IN! $ 104,688 1 $ 7,705,040 j $ 7,705,040 j $ 1 IF/Y ENDING 1 FUND BALANCE 1 { ! ; S I ! I 6,349 1 S I 1 I 8,165,909 1 S 1 I I 8,140,005 I S I I I i Combining all Capital Projects/improvements and Equipment Expenditures within one Fund (excluding Impact Fee Expenses) 1512 JAdmin Vehicle, $19,000; Computer hard drives 1 1 ) 1 1513 & 2512 1Hard Drive for various depts 1 I I I 1519 ICityHall Bathroom & Elect Room Renovation, $24,000 Server room config.; 2 Harddrive replacements, printer I 1521 (Police Veh. Purchase, $21,000;1 Radar, Body Armor, File Cabinets, 2 computers $7,300; Radio Equipment, $75,000 1 1522 (Fire Veh, $21,000; Air Bottles, 2 computers, Hose & Nozzle Replacment, Bunker Gear, Gas Dect., Imagers, Safety Equp, Helmets 1541 (Barn Well, $4,000 1 1 1 1549 (Equipment purchase for vehicles ! I 1 1 1584 1Replacement vehicles I I I 8,140,005 418,000 438,000 16,000 872,000 21,000 2,100 36,400 82,300 39,200 4,000 59,504 418,000 1,400 459,000 19,600 1,142504 7,869,501 Page 40 Fisrt Budget Hearing Sept 15 2009 pml� CAPITAL PROJECT -IMPACT FEES I 2007/2008 { I [ Actual J 1 ! I IFlY BEGINNING FUND BALANCE ! I I I I S (REVENUES( ; I 1 I i I J I ! 1306-341.0000 (ADMINISTRATION COST FOR IMPACT FEES ! I f $ 1306-361.1000 (INTEREST EARNINGS 1306-363.2201 (LAW ENFORCEMENT IMPACT FEES ! IS 1306-363.2202 (FIRE PROTECTION IMPACT FEES ! 1 $ 1306-363.2400 (TRANSPORTATION IMPACT FEES ! IS I I TOTAL REVENUES � -IS I I 1 EXPENDITURES i I I 1 i I I I 1 l ' 1306-0521-6400 ILAW ENF. CAPITAL PROJECTS ! $ I I I $ [FIRE PROTECTION CAPITAL PROJECTS ! $ I $ �306-0522-6400 306-0541-6300 {TRANSPORTATION IMPROVEMENTS ' $ I 1306-0541.6400 ITRANSPORTATION CAPITAL PROJECTS ! $ - 1 S (OTHER CAPITAL IMPROVEMENT PROJECT/COST 01 $ �306-0549-6400 { TOTAL EXPENDITURES! S - I S j I I ITRANSFER OUT TO GENERAL FUND ' $ - 1 $ �303-381.000 { TOTAL TRANSFER OUT, S i I I j [TRANSFER OUT TO CAPiTALPROJ FUND ! $ I $ I TOTAL TRANSFER IN! , I$ ►DUE TO CAPITAL ASSETS ! { I I IS I IDUE FROM IMPACT FEE REVENUES ! I $ I 1 ! I I I ! I I I j IF/Y ENDING FUND BALANCE ' S I I I I I I ' - I S I I I I I I I I ' i 2008/2009 Budget 7187600 1 600i$ 1,125 I S 750 { $ 1,250 j $ 2,300 1 $ 6,025 I S -I$ 74,000 IS I -I -IS 74,000 IS 1,725 1 $ 1,725 I $ i 652,099 I $ 652,099 { $ 727,824 { $ i 55,100 I $ 55,100 I S 2008/2009 2009/2010 Estimate Proposed 718,600 1 S 1 I 5,448 I I i 1,472 1 $ I 600 27 j $ 25 1,77) 1 $ 750 2,343 j S 1,250 3,693 1 S 2,300 J 9,296 IS i i 4,925 l 1 i 69,977 f $ I - I 68,877 1 S I 1,472 1 $ J 500 1,472 I S i 50Q 652,099 1 $ - 652,099 I $ - J 722,448 I $ 500 I 60,053 1 $ 55,100 60,053 I $ I i 55,100 I i 5,4491 S I 1 f I I I I I I I I i 1 9,873 J J I Page 41 SEPT 157" ITEM AVVEV TO AGENVA - EXHIBIT NO. T it (A MEMORANDUM To: Mayor Kirk and Council Members From: Lane Gamiotea, City Clerk Subject: Reappointment of Police Pension Board Member Date: September 15, 2009 Please add the following Item IX. C. Motion to reappoint Bill Bartlett as October 1, 2009 through Se Should you have any qu hesitate to contact me. to the Police Pension Board, term r 30, Besewb:,:- 21, 4U. s, or require additional information, please do not The Updates! from the City Administrator's Desk 55 SE 3r4 Av., Okeechobee, FL 34974 City Hall — 763 3372 City Council meedne of September 15. 2009. New and Unfinished Business: • Budget — Corrected pages were distributed w/ last meeting's packets. The ordinance setting the millage at 6.7432 (last yr's rate) is on the Agenda. If you have questions on the budget prior to the meeting please do not hesitate to contact me. • Budget discussion — adding personal days — I've rec'd virtually no feedback about the memo that I included with the last packet. Again, questions? • Handicapped (chair lift) accessibilitv to City Hall — Stucco completed, elevator ordered etc. Over the last week they have opened walls at 2"d floor entrance and walk in door at foot of stairs. • H1N1 (swine flu) vaccine dissemination,— spoke to Frank Kruppa, Co Health Dept. First, there are adequate supplies for the normal seasonal flu thru Dr's, phamacies, VNA etc. However, there are currently only about 40 million doses of the H1 N1 vaccine nationally to date. Frank indicated that figure changes daily and they plan an Oct 1 summit of community partners (Dr's, health care, government, etc). Initially the doses will be disseminated to health care personnel, pregnancies and those aged 0-24. • Ord #1048 Rezone from RMF to CPO (not CLT) — 2"d Rdg/adoption - Okee Asphalt used this area, comer of NW 8G' Ave and NW a St, as a storage area for some fill last year. They were advised that the zoning was improper and have subsequently cleaned it up, but want the ability to use in the future. • Ord #1049 Rezone from RSF-1 to CPO, — 2"d Rdg/adoption - for property at 110 SE 4t" St to convert it to an accounting office. This is behind Councilman Markham's (Culbreth's) office. • Treas Coast Council_ by-laws amendment adding schools on the Agenda. • Mark Smith will introduce the new Economic Development Director. • Main Street's Welcome siqn — moving along on what should be a great entrance sign to the City on 441 South (by Home Depot). • Banners/sign ordinance — rec'd a memo from Bill Brisson and I'm attaching it for your reading enjoyment (that's sarcasm in case you missed it). • Dedicate 20' X 300' parcel to the Citv - The owners of that property on the SW comer of SW 21 sr St and 441 south (Goodbreads) wish to now dedicate the parcel that was in question before in connection wl the prior development. I am having Atty Cook prepare the appropriate documents. Page 1 9115109 report cont'd • Radio (SLERS) system — Finally rec'd a draft Agreement 9/10/09, albeit the County is updating to a final form. It reflects some $112,000 in costs to the City and I've distributed it to Dept Heads for review. • Railroad Depot — Sent an email to the CSX rep on 6123109 reiterating the hardship the City would realize in meeting the prior Letter of Intent in light of insurance parameters... nothing new since. • Animal Control Interlocal Agreement — No meeting has been rescheduled with the County (the County called this meeting now a few months ago to, I suspect, discuss increasing fees). • Census — As part of the Census process the specialist assigned to the City will help us coordinate w/ the County and set up a committee. We will be soliciting for those committees Attorney: • 803 NW 12th St and area for Habitat for Humanitv donation - as you recall, in lieu of essentially foreclosing on $20, 000 +/- in liens for that property it's being donated to Habitat. We reed a call for clarification on closing ... I think were closets • Billboard dispute(s) — Our insurance carrier atty will be taking additional depostions on the Mary Ann Newcomer (billboard installation at the 700 blk of SR 70 west) case next Friday (9/18/09) Finance: • Budget Calendar: 9115109 6: OOPM 1 St Public Hearing 9129109 6:OOPM 2Rd Public Hearing • Investment Policv — We're preparing an investment policy based on other communities and State Statutes. I think it's a good safeguard idea, identifying our investment principles and what instruments we intend to invest in. Interest rates are a pathetic .9% on CD's. Our current Moneymkt rate is .4%. As a background, the City only invests in Qualified Public Depositories (QPDs) which offer a cpl of layers of safety above the normal $250k FDIC. Banks are 'ranked' predicated on their balance sheet as to what ratio of collateral is required for our investments. If a bank balance sheet is unfavorable the bank is required to post a higher level of collateral which could affect their ability or incentive to offer a higher interest rate, hence governmental investments, while maintaining the highest possible level of safety, suffer a bit in investment returns. • Business Tax Receipt penalty abatement "amnestv' proaram. We've mailed the proposition as desribed at the last Council meeting to those delinquent BTR customers. Page 2 9115109 report cont'd Fire: • Brush truck is supposed to be done this month. • Fire Union — mtg was scheduled for 9/10/09 a.m. but was cancelled they are supposed to supply a "short" list of topics for discussion ... will review and forward as soon as it's supplied. General Services: • Activity report is attached. Police: Public Works: • Labor Day parade/fest — basically went off without a hitch. All Depts played a role in maintaining the City's responsibilites. • Parks beautification. — I'm going to do a thorough walk through (w/ Donnie) of all of our parks and surrounding streetscape area and identify where we are falling down on landscape needs within the limited budget. • DOT and CSX crossina, — You may recall from my last report —'Finally today (Fri 8128109) we reed correspondence (emailed to you) indicating they will begin an emergency crossing construction this weekend'. In typical fashion nothing has been done and no notification was rec'd from CSX. End... Page 3 Betty J. Clement General Services Coordinator Activity Sheet Building Department - Independent Inspections, Ltd. Weeks of: August 11, 2009 through September 8, 2009 X Issued 22 building permits for the period and 4 BTR inspections. X 8 outstanding and 2 failed BTR inspections. 5 issued for this time period. X Old Courthouse renovations still in progress. X Hampton Inn issued temporary CO. Perm. CO to be issued by 9/17/09. X New American Physical Therapy permit, ready for pick-up. Ground breaking ceremony scheduled for Tuesday, 9/15/07. X VNA for ALF (assisted living facility) has submitted for building permit. Ground breaking ceremony to be held Wednesday, Sept. 9th. X No permit has been submitted for MidFlorida Credit at the old Captain D's. All requirements met. Zoning/Land Use/Special ExceptionsNariances Planning Board — The Planning Board is scheduled to hear one petition to close NW Th Street between NW 4th and 6th Ave and NW 5th Ave., from NW 7h Street to dead-end for the new EOC building. Technical Review Committee — TRC to one street closing for the EOC building and one site plan review for 920 NW Park Street for outdoor vehicle sales and office. General Services — The shaft for the vertical lift is progressing by Lozano Builders. Engineer Bermudez reports it should be painted the end of the week. Working on end of fiscal year vouchers and req.'s. Temporary Use Permits — No TUP issued for this time period. Bids — No new bids at this time. Public Works Department — Assisting Donnie on e-mails, utility permits, payables, and citizen requests. Waiting on quote request for installation of light poles. CADocuments and SettingsTrian WhitehalhLocal SettingsUemporary Internet Files\Content.IE5MORRWU"emo2BW&JC re banners, etc.doc (Rec'd 2009 09 09) From what I have seen and heard, the use of banners (and other temporary advertising devices) has proliferated, and the current regulations remain unclear as to how many, how large, and for how long such devices may be displayed. It is clear under Section 90- 570(2)(b) that banners are intended to be temporary for a grand opening or other activity or for a special business sales event. However, "temporary" is not defined; there is no limit on the number of banners allowed; and "special business sales event" is not defined. Consequently we find situations such as that at Solar Shade (701 N. Parrott Ave.) of which you provided us a picture. The picture shows multiple banners and other apparently temporary signs on the same site which, for all practical purposes, are simply taking the place of standard signs. Other instances of banners are rife along SR 70 and US 441 as mentioned in your e-mail of June 17, 2009. Brian, as you will recall, we originally started out reviewing the July 2007 draft of Ord. 994 provided by the City Attorney. Now we find that after reviewing the City's original sign regulations (Sections 900-561 through 90-573), the original July 2007 draft of Ord. 994, and comparing these with Ord. 994 as adopted in April of 2009, that the process resulted in omission of certain regulations that were originally in the City's LDC that would assist in addressing the banner issue now causing some concern Specifically, the City's original sign regulations limited the number and square footage of signs in the CPO, CLT, CHV and CBD, and Industrial Districts. It also limited the number and square footage of temporary signs. Except for the limitation on building signs in Sec. 90-572, none of these limitations were included in the original draft of Ord. 994 and, as best as we can tell, their absence was not noticed during subsequent drafts. Consequently, there are no such limitations under Ord. 994 as adopted in April of 2007. We believe that modifying Sec. 90-570, (b) and Sec. 90-572, as follows, will alleviate many of the problems that have recently arisen. Sec. 90-570. Permitted temporary signs (no permit required) (b) Signs, portable signs, banners, and non -inflatable wind signs intended to indicate a new business or the grand opening of a busi- ness. eF etheF aGtovity, 9F that isdiGa c a cpc event, provided that sign is not placed on the public right-of-way. CADocuments and Settings\Brian Whitehall\Local Settings\Temporary Internet Files\Content.IE5\XXORRWUN\Memo2BW&JC re banners, etc.doc Sec. 90-572. Limitations on the type. number and area of signs., (1) Total area ofall signs. The total area of all sians for an entemrise (excluding - allowable temnorary signs) shall not exceed one square foot for each linear foot of pronertv on a frontage street, plus one square foot for each two linear feet of propertv on side streets. (2) Ground siQ_ ns. One around sign is permitted in the front yard, and shall not exceed 50 square feet in sign area, 20 feet in height, nor be closer than 25 feet to a residential district. (NOTE: The above are limitations applied to the CPO district before Ord. 994. In the other commercial districts and the industrial district the limit was 1 '/ sq. feet and one square foot for each lineal foot of frontage and side street, respectively, and the ground sign could be up to 30 feet in height.) (3) Building signs for buildings with a single business or occupant; (a) One square foot of sign face area for each linear foot of the building width that faces the front of the lot, provided that no single building sign on any one side of a building shall exceed 60 square feet of sign face area (for example, if the width of the building facing the front of the lot is 50 feet wide, the maximum total sign face area for all building signs is 50 square feet. (b) Where building signs are placed upon more than one side of the building, the combined sign face area, shall not exceed the amount permitted by Section (a) above. (4) Building signs for buildings with multiple businesses or occupants. (a) One square foot of sign face area for each linear foot of the unit occupied by one business or occupant, provided that no such building sign shall exceed 48 square feet of sign face area for any one business (for example, if the width of a unit or several units occupied by one business is 24 feet, then one sign, a maximum of 24 square feet of sign face is permitted). (b) Building signs for different occupants shall be separated by a minimum distance of 36 inches. C:\Documents and Settings\Brian WhitehalhLocal Settings\Temporary Internet Files\Content.IE5\XXORRWUN\Memo2BW&JC re banners, etc.doc (5) Bracket signs or marquee signs. In lieu of the above described fascia signs, a business may install a single bracket sign or a single marquee sign in accordance with the following: (a). The maximum size of a bracket sign or a marquee sign shall be determined in the same manner as a fascia sign, provided that no such sign shall have more than 60 square feet of projected sign face area. (b) There shall not be more than 12 inches of clear space adjacent to the building wall, and such signs shall not extend or project from the face of the building more than ten feet. (c) No portion of such sign shall extend above the height of the roof. (d) No portion of such sign shall be closer than three feet of any sidewalk, bike path, or pedestrian walkway and no closer than five feet from any street side property line. All such signs shall be securely anchored to a wall and shall in no manner be connected to or suspended from the roof of any building. (6) Banner signs. Banner signs are allowable only under the following conditions: (a) A maximum of two (one?) banner signs shall be permitted per occupational license on a single lot or parcel. (b) The maximum size of any banner sign shall be fifteen sa_uare feet in area and eight 00, 12?) feet in height. (c) An allowable banner sign shall count towards the maximum allowable square footage of signage on the property. (7) Signs requiring temporary use permits. Temporary signs, portable signs, banners, and non -inflatable wind signs may be permitted after issuance of a temporary use permit by the city, according to the following regulations: (a) The temporary use permit shall limit dis_plav to a period of not more than fourteen days: and. (b) Temporary use permits for the display of temporary signs, portable signs, banners and non -inflatable wind signs for the same business or entity shall be issued only such that the display of such temporary advertising devices will begin not less than 30 days after the end of the period covered by any previously issued permit. 4. is removed if construction is not initiated within 60 days after the message is displayed, or if construction is discontinued for a period of more than 60 days, pending initiation or continuation of construction activities. 5. is not located on a public right-of-way. (d) Signs, including portable signs, to announce or advertise such temporary uses as fairs, carnivals, circuses, revivals, sporting events, festivals or any public, charitable educational or religious event orfunction, provided that the sign: is located on the lot same property where the event will occur or, if located elsewhere, the written consent of the property owner on which the sign(s) will be located has been obtained, 2. is not displayed more than 14 days prior to the event, and 3. is removed within three days after the event (a) Within the CBD District only, temporary portable signs placed on the City owned sidewalk in front of the business provided they do not interfere or endanger pedestrian traffic and are not displayed any time other than during the normal operating hours of the business. (f) Permitted temporary signs shall not be counted as part of allowable area for freestanding or building signs. Section 90-571. Freestanding monument signs. Freestanding monument signs are permitted within all Commercial and industrial Zoning Districts provided that; (1) The sign area for each multiple occupancy complex and each occupant not located In a multiple occupancy complex shall not exceeda§quare feet in area, or eight feet in height (2) No development shall have more than one freestanding monument sign. (3) They are located consistent with all applicable set back requirements and are not located in a public right-of-way. Section 90-672. Building Signs. (1) Building signs for buildings with a single business or occupant; (a) One square foot of sign face area for each linear foot of the building width that faces the front of the lot, provided that no single building sign on any one side of a building shall exceed 60 square feet of sign face area (for_ example, - if the width of the building facing the front of the lot is 50 feat wide, the maximum total sign face area for all building signs is 50 square feet (b) Where building signs are placed upon more than one side of the building, the combined sign face area, shall not exceed the amount permitted by Section (a) above. (2) Building signs for buildings with multiple businesses or occupants. (a) One square foot of sign face area for each linear foot of the unit occupied by one business or occupant, provided that no such building sign shall exceed 48 square feet of sign face area for any one business (for example, if the width of a unit or several units occupied by one business is 24 feet, then one sign, a maximum of 24 square feet of sign face Is permitted). Ordinance No. 994 - Page 10 of 16 r