The URL can be used to link to this page

2009-08-18CITY OF OKEECHOBEE AUGUST 18, 2009 BUDGET WORKSHOP AND REGULAR CITY COUNCIL MEETING SUMMARY OF COUNCIL ACTION PAGE 1 OF 12 AGENDA COUN ACTION DISCUSSION -VOTE CIL - - O,T I. CALL TO ORDER - Mayor: August 18, 2009, City Council Regular Meeting; 8:00 p.m. II. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Lowry Markham Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director Donnie Robertson III. OPEN BUDGET WORKSHOP - Mayor. A. Discuss the proposed 2009-2010 Fiscal Year Budget - City Administrator (Exhibit 1). Mayor Kirk called the August 18, 2009 Regular City Council Meeting to order at 5:00 p.m. Invocation was offered by Reverend Jackson; The Pledge of Allegiance was led by Mayor Kirk. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present (entered Chambers at 5:44 p.m.) Present Absent Present Present Present MAYOR KIRK RECESSED THE REGULAR MEETING AND CONVENED THE BUDGET WORKSHOP AT 5:13 P.M. The proposed budget for the 2009-2010 Fiscal Year was presented to the City Coi:ncil. "i he General Fund Budget Summary lists the beginning Fund Balance as $2,679,259.00, Total Revenues as $5,278,639.00. Total Expenditures as $5,278,639.00. Leaving a Fund Balance of $2,679,259.00. This includes Transfers -In from Public Facilities Improvement Fund $317,653.00 and Capital Improvement Projects Fund - Impact Fees $500.00. This also reflects an increase to the Millage Rate to 7.3121 in order to reconcile the $159,450.00 difference. AUGUST 18, 2009 - BUDGET WORKSHOP & REGULAR MEETING - PAGE 2 OF 12 331 AGENDA III. BUDGET WORKSHOP CONTINUED. COUNCIL ACTION - DISCUSSION -VOTE A. Discuss the proposed 2009-2010 Fiscal Year Budget continued. Mayor Kirk yielded the floor to Administrator Whitehall and Accounts Supervisor Riedel who gave a power point presentation regarding the budget preparation process, effects of the reduced revenue from the State and otherfactors causing the estimated revenues to be lowerthan previous years. The individual department budgets reflect the annual longevity step pay increases (1.5 percent) for employees' who received at least a satisfactory rating on their annual evaluation. A comparison of the revenues from the 2008/09 and 2009/10 Fiscal Years are: Revenues and Difference for FY: Advalorem Taxes Other Fees Intergovernmental Revenues Charges for Current Services Fines, Forfeitures and Penalties Uses of Money and Property Other Revenues Operating Transfer In Total Revenues: Expenditures by Department: 511-Legislative: 2008109 $2,161,691.00 $ 937,242.00 $1,094,824.00 $ 945,324.00 $ 30,280.00 $ 71,500.00 $ 196,720.00 $ 307,792.00 $5,745,373.00 2009/10 $2,049,651.00 $ 948,592.00 $ 912,862.00 $ 951,430.00 -$ 30,141.00 $ 20,000.00 $ 47,810.00 $ 318,153.00 $5,278,639.00 Total Personnel Cost: Total Supplies and Other Services Total FY 2009110 Costs: FY 2008/09 Budgeted Costs: Difference -$112,040.00 $ 11,350.00 -$181,962.00 $ 6,106.00 -$ 139.00 -$ 51,500.00 -$148,910.00 10,361.00 -$466,680.00 $ 60,796.00 $ 58,645.00 $119,441.00 $135,239.00 Cost changes included in above cost: Amended Health Insurance to current rates. Retirement contribution increased to 12.24 percent. Reduced contract services based on trend. Reduced Main Street support by negotiations of $5,000.00. IRSC, split final payment in half, reducing it to $4,544.00. Deleted the Economic Grant. Total budget changes reflect a 29.24 percent reduction from last year. 512-Executive: Total Personnel Cost: $146,776.00 Total Supplies and Other Services: $ 20,042.00 Total FY 2009/10 Costs: $166,818.00 FY 2008/09 Budgeted Costs: $166,346.00 332 AUGUST 18, 2009 - BUDGET WORKSHOP & REGULAR MEETING - PAGE 3 OF 12 AGENDA ,: ,; ;. = COUNCIL ACTION -DISCUSSION =VOTE III. BUDGET WORKSHOP CONTINUED. A. Discuss the proposed 2009-2010 Fiscal Year Budget continued. Executive Budget continued, Cost changes included in above cost: Amended Health Insurance to current rates. Retirement contribution increased to 12.24 percent. Reduced various line items. Copier/printer maintenance/lease agreement moved to this budget from General Services budget. Fuel adjusted based on consumption and estimates. Total budget changes reflect a 3.64 percent reduction from last year. 2512-City Clerk: Total Personnel Cost: $127,753.00 Total Supplies and Other Services 48 638.00 Total FY 2009/10 Costs: $176,391.00 FY 2008/09 Budgeted Costs: $186,953.00 Cost changes included in above cost: Amended Health Insurance to current rates. Retirement contribution increased to 12.24 percent. Reduced various line items. Total budget changes reflect a 18.75 percent reduction from last year. 513-Finance: Total Personnel Cost: $139,526.00 Total Supplies and Other Services 62 466.00 Total FY 2009110 Costs: $201,992.00 FY 2008/09 Budgeted Costs: $204,339.00 Cost changes included in above cost: Amended Health Insurance to current rates. Retirement contribution' increased to 12.24 percent. Reduced various line items. ACS Contract Increase (Solid Waste Billing Software). Total budget changes reflect a 4.69 percent reduction from last year. 614-1-egal: Total Supplies and Other Services LlIZ32.00 Total FY 2009/10 Costs: $ 75,732.00 FY 2008/09 Budgeted Costs: $125,432.00 Cost changes included in above cost: Reduced line item 3300 Legal Costs by $50,000.00, this is the line item where fees are paid for regarding the litigation with Grit Insurance. 333 AUGUST 18, 2009 - BUDGET WORKSHOP & REGULAR MEETING - PAGE 4 OF 12 AGENDA -DISCUSSIONVOTE °,COUNCIL ACTfON�=.-VOTE', _ III. BUDGET WORKSHOP CONTINUED. A. Discuss the proposed 2009-2010 Fiscal Year Budget continued. 519-General Services Total Personnel Cost: $ 63,171.00 Total Supplies and Other Services 13K,53400 Total FY 2009110 Costs: $458,705.00 FY 2008/09 Budgeted Costs: $487,075.00 Cost changes included in above cost: Amended Health Insurance to current rates. Retirement contribution increased to 12.24 percent. Reduced various line items. Total budget changes reflect a 5.91 percent reduction from last year. 521-Police: Total Personnel Cost: $1,551,385.00 Total Supplies and Other Services $ 273,359.00 Total FY 2009/10 Costs: $1,824,744.00 FY 2008/09 Budgeted Costs: $1,816,437.00 Cost changes included in above cost: Amended Health Insurance to current rates. Retirement contribution increased to 10.55 percent. Reduced various line items. Fuel adjusted based on consumption and cost estimates. Total budget changes reflect an 8.58 percent reduction from last year. 522-Fire: Total Personnel Cost: $1,053,140.00 Total Supplies and Other Services $ 179,285.00 Total FY 2009110 Costs: $1,232,425.00 FY 2008109 Budgeted Costs: $1,235,345.00 Cost changes included in above cost: Amended Health Insurance to current rates. Retirement contribution increased to 4.04 percent. Reduced various line items. Fuel adjusted based on consumption and cost estimates. Total budget changes reflect a 11.51 percent reduction from last year. 541-Public Works: Total Personnel Cost: $ 542,036.00 Total Supplies and Other Services $ 480,355.00 Total FY 2009110 Costs: $1,022,391.00 FY 2008/09 Budgeted Costs: $1,070,188.00 334 AUGUST 18, 2009 - BUDGET WORKSHOP & REGULAR MEETING - PAGE 5 of 12 AGENDA - - COUNCIL ACT10N:-`DIS f.0 SI N.-V - C S 0 OTE'." . III. BUDGET WORKSHOP CONTINUED. IIF A. Discuss the proposed 2009-2010 Fiscal Year Budget continued. Public Works continued, Cost changes included in above cost: Amended Health Insurance to current rates. Retirement contribution increased to 12.24 percent. Reduced various line items. Fuel adjusted based on consumption and cost estimates. Solid Waste collection cost reduced based on revised contract. Total budget changes reflect an 8.89 percent reduction from last year. 301-Public Facility Improvement Fund: Total Revenue and Fund Balance $1,176,876.00 Total Expenditures $ 814,105.00 Transfer Out to General Fund $ 317,653.00 Fund Balance $ 45,118.00 Cost changes and Proposed Projections included in the above cost: Proposed projects include an asphalt and right-of-way clean up project, a side arm tractor/mower ($120,000) and transportation equipment building repairs ($140,000). 303-Capital Improvement Projects Fund: Total Beginning Fund Balance and Revenues $9,012,005.00 Total Expenditures Transfer to General Fund $1,083,004.00 Ending Fund Balance $7,929,001.00 Cost changes and Proposed Projections included in the above cost: Budget reflects combining all capital projects and/or improvements and equipment expenditures within one fund (excluding Impact Fees). Projects per department are 512-vehicle, computer upgrades. 513 and 2512-computer upgrades. 519-City Hall bathroom and electrical room renovation; server room configuration, computer upgrades and printer. 521-annul vehicles lease program, radar, body armor, file cabinets, computers, radio equipment. 522-vehicle, air bottles, computers, hose and nozzle replaces, bunker gear, gas detection, imager's, safety equipment, helmets. 541-barn well. 549-equipment for vehicles. 584- replacement vehicles. 306-Capital Improvement Projects - Impact Fees Fund Summary: Total Beginning Fund Balance and Revenues $11,345.00 Total Expenditures Transfer to General Fund 1 725.00 Ending Fund Balance $ 9,620.00 AUGUST 18, 2009 - BUDGET WORKSHOP & REGULAR MEETING - PAGE 6 OF 12 335 AGENDA III. BUDGET WORKSHOP CONTINUED. A. Discuss the proposed 2009-2010 Fiscal Year Budget continued ADJOURN WORKSHOP AND RECONVENE REGULAR SESSION - MAYOR. IV. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the August 4, 2009 Regular Meeting. V. WARRANT REGISTER - City Administrator. A. Motion to approve the July 2009 Warrant Register: General Fund................................$465,103.44 Capital Improvement Projects Fund -Vehicles ......... $25,570.03 Public Facilities Improvement Fund ................ $11,282.37 Capital Improvement Projects Fund -Impact Fees ...... $5,004.00 -- COUNCIL ACTION -DISCUSSION -VOTE Impact Fee Fund continued, Cost changes and Proposed Projections included in the above cost: The above fund accomodates a payment for the purchase of a fire brush truck during the 2008/09 FY in the amount of $55,100.00. Due to the lateness of the hour, and the fact that regular business items are also on the agenda, Mayor Kirk suggested the Budget Workshop be recessed so those in attendance for the regular meeting would not have to sit through the entire budget discussion. Once those items are acted upon the budget workshop would reconvene. Council agreed. MAYOR KIRK RECESSED THE BUDGET WORKSHOP AND RECONVENED THE REGULAR MEETING AT 6:08 P.M. Council Member Williams moved to dispense with the reading and approve the Summary of Council Action for the August 4, 2009 Regular Meeting; seconded by Council Member Markham. There was no discussion on this item. VOTE KIRK - YEA MARKHAM - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Council Member Watford moved to approve the July 2009 Warrant Register in the amounts, General Fund, four hundred sixty-five thousand, one hundred three dollars and forty-four cents ($465,103.44); Capital Improvement Projects Fund -Vehicles, twenty-five thousand, five hundred seventy dollars and three cents ($25,570.03); Public Facilities Improvement Fund, eleven thousand, two hundred eighty-two dollars and thirty-seven cents ($11,282.37); and Capital Improvement Projects Fund -Impact Fees, five thousand, four dollars ($5,004.00); seconded by Council Member Markham. There was no discussion on this item. VOTE KIRK - YEA MARKHAM - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. 336 AUGUST 18, 2009 - BUDGET WORKSHOP & REGULAR MEETING - PAGE 7 OF 12 IF- C UNCIL AC.ION.-DISCUSSION AGENDA. .. 1I VI. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VII. OPEN PUBLIC HEARING FOR RESOLUTION ADOPTION - Mayor. A.1. a) Motion to adopt proposed Resolution No. 09-11 regarding the preliminary rate assessment of Solid Waste Collection and Disposal Services - City Attorney (Exhibit 2). b) Public comment and discussion. c) Vote on motion. B.1. a) Motion to adopt proposed Resolution No. 09-12 regarding the rate assessment of Solid Waste Collection and Disposal Services - City Attorney (Exhibit 3). Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda? There were none. MAYOR KIRK OPENED THE PUBLIC HEARING FOR RESOLUTION ADOPTION AT 6:09 P.M. Council Member Watford moved to adopt proposed Resolution No. 09-11 regarding the preliminary rate assessment of Solid Waste Collection and Disposal Services; seconded by Council Member Markham. Attorney Cook read proposed Resolution No. 09-11 by title only as follows: "A PRELIMINARYRATE RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA PURSUANT TO THE SECTION 2.08, ORDINANCE NO. 784 RELATING TO THEPROWSIONOFSOLID WASTE COLLECTIONAND DISPOSAL SERVICES; SETTING FORTH A BRIEF DESCRIPTION OF SOLID WASTE SERVICES PROVIDED; DETERMINING THE SOLID WASTE ASSESSED COST FOR THE UPCOMING FISCAL YEAR; ESTABLISHING THEESTIMATEDASSESSMENT RATE FOR THE UPCOMING FISCAL YEAR, AUTHORIZING AND SETTING A PUBLIC HEARING TO CONSIDER COMMENTS FROM THE PUBLIC CONCERNING ADOPTION OFAN ANNUAL RATE RESOLUTION; DIRECTING THE CITYADMINISTRATOR TO UPDATE THEASSESSMENT ROLL; AND TO PROVIDE NECESSARY NOTICE' THEREOF TO AFFECTED LANDOWNERS IN THE CITY OF OKEECHOBEE; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." Mayor Kirk asked whether there were any questions or comments from the public? There were none. Council discussed the matter briefly. KIRK - YEA WATFORD - YEA MARKHAM - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. h Council Member Watford moved to adopt proposed Resolution No. 09-12 regarding the Rate Assessment of Solid Waste Collection and Disposal Services; seconded by Council Member Markham. Attorney Cook read proposed Resolution No. 09-12 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, RELATING TO THE PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES; CONTINUING IMPOSITION OF THE SOLID WASTE COLLECTION ASSESSMENT PREVIOUSLY ESTABLISHED BYRESOLUTION 01-08, ADOPTING THEANNUAL RATE RESOLUTIONAS PERMITTED BY 337 AUGUST 18, 2009 - BUDGET WORKSHOP & REGULAR MEETING - PAGE 8 OF 12 AGENDA., COUNCIL ACTION -DISCUSSION-!, VOTE VII. PUBLIC HEARING FOR RESOLUTION ADOPTION CONTINUED. B.1. a) Motion to adopt proposed Resolution No. 09-12 regarding the rate (Continued from page 7) ORDINANCE784FORFISCAL YEAR2009-2010;APPROVING THEPRELIMINARYRATE assessment of Solid Waste Collection and Disposal Services RESOLUTION; AND CERTIFYING THE SOLID WASTE ASSESSMENT ROLL AS AUTHORIZED BY FLORIDA' continued. 11 STATUTES 197.3632(4)(5) AS NECESSARYUNDER FLORIDA STATUTES 197.3632, PROVIDING FOR PUBLIC HEARING AND COMMENT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." b) Public comment and discussion. c) Vote on motion. CLOSE PUBLIC HEARING. VIII. NEW BUSINESS. Mayor Kirk asked whether there were any questions or comments from the public. There were none. Administrator Whitehall noted the rate is a decrease from $246 to $216 per year. Research indicates the rates are competitive to neighboring communities. Council briefly discussed the annual process of approving the special assessment. KIRK - YEA WATFORD - YEA MARKHAM - YEA WILLIAMS - YEA MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6:15 P.M. O'CONNOR - YEA MOTION CARRIED. A. Motion to approve the Third Amendment to the Waste Management 111 Council Member O'Connor moved to approve the Third Amendment to the Waste Management Franchise Agreement; Franchise Agreement - Jeff Sabin, Waste Management (Exhibit 4). seconded by Council Member Watford. Mr. Jeff Sabin of Waste Management appeared before the Council to review the proposed amendment to the existing contract, which extends the term until September 30, 2014 and can be renewed thereafter for five consecutive years. It incorporates the curb side recycling portion of the services by changing the wording in Section 3, and 3(a). He noted that he was not sure how this will "play out" with the City's continuation and/or participation in the County's recycling program. It cleaned up language added in the Second Amendment regarding the annual review and the fuel costs. Council Member Watford noted his appreciation to Waste Management for adding the recycling program, he asked whether the City of Stuart was a Waste Management company? Mr. Sabin replied, no, they do their own. Mr. Watford remarked, they have a great recycling program. He then turned to the topic of Commercial Rates, asking, how does the City's compare to the County's? Mr. Sabin answered, they are right behind you, we made a commitment to the City to bring the rates more in line with each other and we are closer than before. 338 AUGUST 18, 2009 - BUDGET WORKSHOP & REGULAR MEETING - PAGE 9 OF 12 AGENDA : ;."" y... .. COUNCIL.ACTION DISCUSSION, . VOTE Vlll. NEW BUSINESS CONTINUED. A. Motion to approve the Third Amendment to the Waste Management Council Member Williams then questioned the change in paragraph 4, the annual review and the fuel costs, and asked Franchise Agreement continued. Mr. Sabin to explain what it means that"... the rates shall not exceed a cap of 7.5 percent in any year?" The current contract reads, "the new rates shall not exceed a cap of 7.5 percent in any year and shall be calculated multiplying the existing rates by a fraction, the numerator of which shall be the index for the month of May prior to the respective anniversary date and the denominator of which shall be the index for the month of May, in the previous year." The proposed language is to delete that sentence and replace it with, "The new annualized collection portion and non -fuel related component of the rates shall not exceed a cap of 7.5 percent in any year." Council Member Williams suggested the 7.5 percent was too high of a possible increase, and that the language remain as it currently is, only reduce the percentage cap. Mayor Kirk remarked that leaving it the same and only lowering the cap could end up being higher than what is being recommended. Council Member Williams moved to amend the proposed Third Amendment to the Waste Management Franchise Agreement to strike the 7.5 percent in paragraph No. 4 and change it to 3.0 percent; seconded by Council Member Markham. Discussion ensued. VOTE ON MOTION TO AMEND KIRK - No MARKHAM - No O'CONNOR - No WATFORD - NO WILLIAMS - YEA MOTION TO AMEND DENIED. Council Member O'Connor added his appreciation to Waste Management, and the things they do to assist the community during emergencies, disasters, annual events and sponsoring various local organizations. VOTE KIRK - YEA MARKHAM - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - NO MOTION CARRIED. B.1. a) Motion to read by title only, and set September 1, 2009 as a final Council Member Watford moved to read by title only, and set September 1, 2009 as a final public hearing date, for public hearing date, for proposed Ordinance No. 1047 regarding proposed Ordinance No. 1047 regarding Street Closing Petition No. 09-001-SC; seconded by Council Member Street Closing Petition No. 09-001-SC - City Planning Consultant O'Connor. (Exhibit 5). b) Vote on motion to read by title only and set final public hearing date. VOTE KIRK - YEA MARKHAM - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. 339 AUGUST 18, 2009 - BUDGET WORKSHOP & REGULAR MEETING -PAGE 10 OF 12 AGENDA I = V .:�� . C_ON_: OTE .. COUNCIL ACT ION -;DISCUSS Vill. NEW BUSINESS CONTINUED. B.1. c) City Attorney to read proposed Ordinance No.1047 by title only. Attorney Cook read proposed Ordinance No.1047 by title only as follows: "AN ORDINANCE CLOSING, VACATING ANDABANDONINGAPORTION OFSOUTHWEST 15r" STREET, FROM SOUTHWEST3RDAVENUEWESTWARD TO THE DEAD-END, AS DESCRIBED HEREIN; RESERVING UNTO THE CITYITS SUCCESSORS ANDASSIGNS, A NONEXCLUSIVE EASEMENT FOR PUBLIC UTILITIES PURPOSES; AND DIRECTING THE CITY CLERK TO RECORD THE ORDINANCE IN THE PUBLIC RECORDS OF THE CLERK OF THE CIRCUIT COURT IN AND FOR OKEECHOBEE COUNTY, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE." 2. a) Motion to approve the first reading of proposed Ordinance No. Council Member Markham moved to approve the first reading of proposed Ordinance No.1047; seconded by Council 1047. Member O'Connor. b) Discussion. There was a brief discussion regarding the exact location of the property, Mr. Kelchner, (contractor) was present with the owners, to assist in any questions from Council. Both the Planning Board and Technical Review Committee are recommending approval of the proposed street closing. c) Vote on motion. VOTE KIRK - YEA MARKHAM - YEA O'CONNOR - YEA WATFORD -YEA WILLIAMS - YEA MOTION CARRIED. C. Motion to ratify the appointments of Billy Douglas and Glenn Council Member Watford moved to ratify the re -appointments of Billy Douglas and Glenn Hodges to the Fire Pension Hodges to the Fire Pension Board, term being 10/1/2009 to Board, term being October 1, 2009 to September 30, 2011; seconded by Council Member O'Connor. 9/30/2011 - City Clerk. VOTE KIRK - Yee► MARKHAM - YEA O'CONNOR -YEA 'WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. D. Motion to re -appoint Gary Ritter to the Fire Pe;; -Sion Board, term being 10/1/2009 to 9/30/2011 - C;ity Clerk. Council Member Markham moved to re -appoint Mr. Gary Ritter to the Fire Pension Board, term being October 1, 2009 to September 30, 2011; seconded by Council Member Williams. VOTE KIRK - YEA MARKHAM - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. 340 AUGUST 18, 2009 - BUDGET WORKSHOP $ REGULAR MEETING - PAGE 110F 12 AGENDA,. COUNCIL ACTION - DISCUSSION -:,VOTE: . VIII. NEW BUSINESS CONTINUED. E. Consider appointments to the Code Enforcement Board - City Clerk. III Clerk Gamiotea distributed prior to the meeting a memorandum listing all applications received to date for the Code Enforcement Board. RECESS - Mayor. III. BUDGET WORKSHOP CONTINUED. Council Member Williams moved to appoint Judy Douglas as a regular member to the Code Enforcement Board, term being August 19, 2009 to April 30, 2011 (replacing Penny Revels); seconded by Council Member O'Connor. VOTE KIRK - YEA MARKHAM - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Council Member Watford moved to appoint William Ledferd as a regular member to the Code Enforcement Board, term being August 19, 2009 to April 30, 2010 (replacing Les McCreary); seconded by Council Member O'Connor. VOTE KIRK - YEA MARKHAM - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Council Member moved to appoint Melissa Close as an alternate member to the Code Enforcement Board, term being August 19, 2009 to April 30, 2011 (replacing Allison Murphy); seconded by Council Member Williams. VOTE KIRK - YEA MARKHAM - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. MAYOR KIRK CALLED FOR A RECESS OF THE REGULAR MEETING AT 6:52 P.M. THE BUDGET WORKSHOP WAS RECONVENED AT 7:02 P.M. A. Discuss the proposed 2009-2010 Fiscal Year Budget continued. The Council began the discussion back on the proposed budget by noting their appreciation to the Department Heads for making the changes, implementing costs savings plans, and using creative thinking to come up with solutions. This is a very tight budget year, as expected. The budget is proposed to accommodate an annual step increase (of 1.5 percent) for regular full-time employees, but step increases do not apply to part-time or temporary employees'. An annual cost of living increase is not being proposed. AUGUST 18, 2009 - BUDGET WORKSHOP & REGULAR MEETING - PAGE 12 OF 12 341 AGENDA IIICOUNCIL ACTION: -DISCUSSION -VOTE III. BUDGET WORKSHOP CONTINUED. A. Discuss the proposed 2009-2010 Fiscal Year Budget continued IX. ADJOURN MEETING - Mayor. Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. r, 4 A T T: � James E. Kirk, Mayor i lQ Lane amiotea, MC, City Clerk Council Member O'Connor suggested that since a cost of living increase cannot be afforded, that the Council add a holiday, such as the employee's birthday. This was a holiday in the past, however, several years ago it was changed from observing the employee's birthday to observing Martin Luther King, Jr. Day. He also suggested adding "Appreciation Days" where every quarter employee's arrange to take off a Friday or Monday, so they have a three-day weekend with their family, and it not be charged to their current accrual leave. Discussion continued to reinstate the birthday holiday, and variables of the "Appreciation Days." Council requested research on the cost factors that would be associated with these days, and have it at the first budget public hearing for further discussion. The consensus of the Council was to keep the current millage rate (not increase it), and transfer funds from the reserves to balance the budget. City tax payers should see a reduction in their property taxes with leaving the millage as it is, due to the decrease in appreciation values of their property. There being no further discussion nor items on the agenda, Mayor Kirk adjourned the Budget Workshop and Regular Meeting at 7:51 p.m. The next regular scheduled meeting is September 1, 2009 at 6:00 p.m. g-1 S-- 09 mug t �L& �NDEPPENDENT NEWStPAPErts (863) 763-3134 OKEECHOBEE NEWS 107 S-W. 17th Street, Suite D, Okeechobee, FL 34974 J STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Judy Kasten, who on oath says she is Advertising Director of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a '!'' t v in the matter of �L in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Leh - Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said dto atr MM tha at atr cartdt w« '. p r -ft natm °nn am Okeechobee County, Florida, and that said newspaper 0.'00 p.m, at C±IY HaA, 55 SE 3rd Ave, ttn ee, „,e,�t„� 15 m *CM aW t � The tAr0 has heretofore been published continuously in said Okeechobee County, Florida each week and has been k Is krvlted and nvrl e�"" ,4„t,o � a mtat wpl be made d tfx Pf� M=d seat to apW, aatt��y� f tatNtgtry and reM v e ' for map"g a vabatlm rem oft entered as second class mail matter at the post office in ce t4, MW City Mn it W3. Okeechobee, in said Okeechobee County, Florida, for a of one year next preceding the first publication Inauadanne yM1e Wobt na OftAeagenda. pelSoiLs �lt �t Opl�sabAlp[Iaepse Act ADA) of 19 �yClWsoflleeate63,63 /p,h 4xaoeedp ok period of the attached copy of advertisement, and afiant fur- 0VWCWt ON 8/14109 they says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. Judy Kasten �woxn to and subscribed before me this 9� i.t. _ U 11 day of _ AD Notary Public, State of Florida at Large NOTARY PUBLIC -STATE OF FLORIDA Angie Bridges Commission # DD779718 Expires: APR. 20, 2012 BONDED THRU ATLANTIC BONDING CO., M. • CITY OF OKEECHOBEE FIRST BUDGET WORKSHOP AND REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA AUGUST 18, 2009 PAGE 10F 3 I. CALL TO ORDER - Mayor: August 18, 2009, City Council First Budget Workshop and Regular Meeting , 5:00 p.m. II. M7 DPQIAJ8 ULMMONlE5: Atay&- R¢v Ja&sap- ,- Pt d t /Xa50v . AYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Lowry Markham Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea • Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director Donnie Robertson JV OPEN BUDGET WORKSHOP - Mayor. A. Discuss the proposed 2009/2010 Fiscal Year Budget - City Administrator (Exhibit 1). ADJOURN WORKSHOP AND RECONVENE IN REGULAR SESSION - Mayor. AUGUST 18, 2009 PAGE 2 of 3 V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the August 4, 2009 City Council Regular Meeting. VI. WARRANT REGISTER - City Administrator. A. Motion to approve the July 2009 Warrant Register. General Fund $465,103.44 Capital Projects Improvement, Vehicles & Equipment $ 25,570.03 Public Facilities Fund $ 11,282.37 Capital Projects Impact Fee Fund $ 5,004.00 VII. AGENDA Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. Vill. OPEN PUBLIC HEARING FOR RESOLUTION ADOPTION - Mayor. A.1.a) Motion to adopt proposed Resolution No. 09 -11 regarding the preliminary rate assessment of Solid Waste Collection and Disposal Services -City Attorney (Exhibit 2). b) Public discussion and comments. c) Vote on motion. B.1.a) Motion to adopt proposed Resolution No. 09 -12 regarding the provision of Solid Waste Collection and Disposal Services - City Attorney (Exhibit 3). b) Public discussion and comments. c) Vote on motion. CLOSE PUBLIC HEARING. AUGUST 18, 2009 PAGE 3 OF 3 IX. NEW BUSINESS. A. Motion to approve the Third Amendment to the Waste Management Franchise Agreement - Jeff Sabin, Waste Management (Exhibit 4). B.1.a) Motion to read by title only and set September 1, 2009 as a final public hearing date for proposed Ordinance No.1047 regarding Street Closing Petition No. 09-001-SC - City Planning Consultant (Exhibit 5). b) Vote on motion to read by title only and set final public hearing date. 40 c) City Attorney to read proposed Ordinance No.1047 by title only. 2.a) Motion to approve the first reading of proposed Ordinance No.1047. b) Discussion. c) Vote on motion. C. Motion to ratify the appointments of Billy Douglas and Glenn Hodges to the Fire Pension Board, term being 10/1/09 to 9/30/2011- City Clerk. D. Motion to re -appoint Gary Ritter to the Fire Pension Board, term being 10/1 /09 to 9/30/2011- City Clerk. E. Consider appointments to the Code Enforcement Board - City Clerk. X. ADJOURN MEETING. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. I* D IIBIT I AUG I8, 2009 4/- 09 GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 8/14/2009 2007/2008 2008/2009 2008/2009 2009/2010 BUDGET F/Y Beginning Fund Balance $ Actual 8,028,444 $ Bud et 9,142,016 $ Estimate 9,412,103 $ Pro osed 2,679,259 TO BUDGET REVENUES 97%AD VALOREM 7.3121 OTHER FEES INTERGOVERNMENTAL CHARGES FOR SERVICES FINES FORFEITURES & PENALTIES USES OF MONEY & PROPERTY OTHER REVENUES $ $ $ $ $ $ $ 2,205,807 1,098,169 1,242,864 1,092,883 41 307 176,081 368,526 $ $ $ $ $ $ $ 2,161,691 937,242 1,094.824 945,324 30,280 71.500 196,720 $ $ $ $ $ $ $ 2,202,784 957,695 11068.233 949 356 41,151 30.000 132,868 $ $ $ $ $ $ $ 2,049,651 948,59 912,862 951,430 30,141 20,000 47,810 $ $ $ $ $ $ $ 112,040 11,350 (181,962) 6 106 139 51 500 148 910 $ 6,225,637 $ 5,437,581 5,382,087 $ 4 960 486 $ 477 095 TRANSFERS - IN Public Facilities Fund (Transfer -In CDBG $ 475,603 $7 007 $ 306.067 $ 306,067 $ 317.653 Capital Pro' Impact Adm Fees Use of Fund Balance TOTAL REVENUES $ $ $ - _ 6,694,233. $ $ $ 1,725 _ 5 745 373 $ $ $ 1,725 _ 5,689,879 $ $ $ 500 5 278 639 EXPENDITURES LEGISLATIVE EXECUTIVE CITY CLERK FINANCIAL SERVICES LEGAL COUNCIL GENERAL SERVICES LAW ENFORCEMENT FIRE PROTECTION ROAD & STREET FACILITIES TOTAL GEN. OPER. EXPENDITURES $ $ $ $ $ $ $ $ $ $ 123,905 152,240 180,263 193,470 48,841 407,812 1,955,339 1,168,993 1,079,037 5,309,900 $ $ $ $ $ $ $ $ $ $ 150 239 166,346 186,953 204.339 125,432 487.075 1,816,437 1,235,345 1,070,188 5 442 354 $ $ $ $ $ $ $ $ $ $ 144,239 159,252 176,898 201 414 105,959 432,233 1 787 130 1,213,979 1.030.226 5,251,330 $ $ $ $ $ $ $ $ $ $ 119,441 166 818 176,391 201,992 75,732 458,705 1,824744 1 232 425 1 022 391 5 278 639 $ $ $ $ $ $ $ $ $ $ (30.798 472 (10,562) (2,347) (49,700) (28,370) a 307 2 92o 47 7s7 (163.715) $ 1,384,333 $ 303,019 $ 438,549 $ Alternatives: 1. The above scenario utilizes a mileage increase to reconcile the $159 450 difference. 2. Utilizing last ear's rate of 6.7432 without applying F.S. CPI the amount would come out of Fund Balance. Transfer Out from General Fund to Capital $ 104.688 $ 7,171,393 $ 7,171,393 $ FISCAL YEAR ENDING FUND BALANCE $ 9 308 089 $ 2 273 642 $ 2,679,259 $ 2.679.259 • • DIIBIT 1 Alm 18, 2009 J Workshop +or al Year i 1 funds M ..a � t Y y 2 3 of, ms w® I 4 - m09mili.t � ' 2010 _ 1d Firm.°® 6�c (tiw) FAC=a a - z (Aug) Iovmm Gem hdFCant � T. S353,179. - S308,552 - Sn3,696 S229,957 Muofcip.i Raucous Shv6.g S197,419 S194,677 5198,198 S195027 i L-W DisQetimery— 1 Cem. $65;468 S591,063 5471,011 $963,475 - T ATE LC 51,W3.066 S1084,291 5902,905 S88S,459 Zi ,•....�. �.-1 4wc�7 Lq� -j, ungoing Smce the latest Md Year review 5 eperal and i'�za,yr ta, yer f is a b d1 r (5342,384) 3s.(000uo ` a ' „zaka.d,,,x.,„...: r 2 Ui11111� ., _.,, r, 7 r77 1 flo 30 W. 'W'' 7m -t4 414 � 17 12M ; 3- 1 Im 0 tal AM: �69 0 IQ CA 2, P N) CY, CA) co q�' 00 AA CD S-1 Aug 18th 2010 Budget Workshop • City of Okeechobee Budget for Fiscal Year 20o9/2oio Page 1 it Aug 18th 2010 Budget Workshop 07/07/2009 Received Certification from Property Appraiser 07/21/2009 Set date, time and place for public hearings and set maximum millage rate for tentative budget 08/18/2009 Budget Workshop, 5:00 pm 09/O1/2009 Second Budget Workshop, 5:00 pm, (if needed) 09/15/2009 First Public Hearing at 6:00 pm 09/29/2009 Final Public Hearing at 6:00 pm All meetings to be held: Council Chambers at City Hall 55 SE 3`d Avenue Okeechobee, FL 34974 Page 2 r Aug 18th 2010 Budget Workshop • 0 • Table of Contents Budget Year 20o9/2oio Title Page................................1 Budget Calendar .......................2 Table of Contents ..................... 3 Budget Summary ......................4 General Fund Revenues............ 6 City Council ............................ 9 Administration .......................... 12 City Clerk ................................ 15 Finance...................................18 Legal......................................21 General Services ...................... 23 Police..................................... 26 Fire........................................ 29 Public Works ............................32 Public Facilities Fund.................35 CDBG Fund .............................38 Capital Projects Fund ................ 39 Capital Project Impact Fee Fund. 41 Law Enforcement Special Fund... 42 Salary Step Plan.......................43 Budget Notes ...........................44 Page 3 f Aug 18th 2010 Budget Workshop • Projected Revenues Projected Expenses • • Summary of General Fund Draft Budget Fiscal Year 2010 Intergovemmentai � Other Fees 2% 3% 19% 3% 4% 1 % 9% a 23% 36% Page 4 Aug 18th 2010 Budget Workshop 1 • .7 GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 8/14/2009 2007/2008 2008/2009 2008/2009 2009/2010 BUDGET Actual Budget Estimate Proposed TO BUDGET F/Y Beginning Fund Balance $ 8,028 444 $ 9,142 016 $ 9 412,103 $ 2,679,259 REVENUES 97%AD VALOREM 7.3121 $ 2.205,807 $ 2,161,691 $ 2,202,784 $ 2,049,651 $ (112,040) OTHER FEES $ 1,098,169 $ 937,242 $ 957,695 $ 948,592 $ 11,350 INTERGOVERNMENTAL $ 1,242,864 $ 1,094824 $ 1068233 $ 912862 $ 181,962 CHARGES FOR SERVICES $ 1,092,883. $ 945,324 $ 949,356 $ 951,430 $ 6106 FINES FORFEITURES & PENALTIES $ 41,307 $ 30,280 $ 41,151 $ 30,141 $ 139 USES OF MONEY & PROPERTY $ 176,081 $ 71,500 $ 30,000 $ 20 000 $ 51,500 OTHER REVENUES $ 368,526 $ 196,720 $ 132,668 $ 47,810 $ (148,910) $ 6,225 637 $ 5,437,581 $ 5,382,087 $ 4,960,486 $ 477,095 TRANSFERS - IN Public Facilities Fund Transfer -In $ 475,603 $ 306,067 $ 306,067 $ 317,653 CDBG $ 7,007 Ca ital Pro' Impact Adrn Fees $ - $ 1,725 $ 1,725 $ 500 Use of Fund Balance $ - $ - $ - $ - TOTAL REVENUES $ 6,694,233 $ 5,745,373 $ 5,689,879 $ 5,278,639 EXPENDITURES LEGISLATIVE $ 123,905 $ 135,239 $ 144,239 $ 119,441 $ 15,798 EXECUTIVE $ 152,240 $ 166,346 $ 159,252 $ 166,818 $ 472 CITY CLERK $ 180,263 $ 186,953 $ 176,898 $ 176,391 $ 10,562 FINANCIAL SERVICES $ 193,470 $ 204,339 $ 201,414 $ 201,992 $ 2,34 LEGAL COUNCIL $ 48,841 $ 125 432 $ 105,959 $ 75,732 $ 49.700 GENERAL SERVICES $ 407,812 $ 487 075 $ 432,233 $ 458,705 $ 8,370 LAW ENFORCEMENT $ 1,955,339 $ 1,816 437 $ 1,787,130 $ 1,824,744 $ 8,307 FIRE PROTECTION $ 1,168,993 $ 1,235 345 $ 1,213,979 $ 1 232 425 $ 2,920 ROAD & STREET FACILITIES $ 1,079,037 $ 1,070,188 $ 1,030,226 $ 1 022 391 $ 47,79 TOTAL GEN. OPER. EXPENDITURES $ 5,309,900 $ 51427,354 $ 5,251,330 $ 5,278,639 $ 148,71 $ 1,384,333 $ 318,019 $ 438,549 $ - Alternatives: 1. The above scenario utilizes a mileage increase to reconcile the $159,450 difference. 2. Utilizing last ear's rate of 6.7432 out a ng F.S. CPI the amount would come out of Fund Balance. Transfer Out from General Fund to Capital $ 104,688 $ 7,171,393 $ 7171 393 $ - FISCAL YEAR ENDING FUND BALANCE $ 9,308 089 $ 2,288,642 $ 2,679,259 1 $ 2,679,2591 Page 5 Aug 18th 2010 Budget Workshop 1 0 • GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 8/14/2009 2007/2008 2008/2009 2008/2009 2009/2010 BUDGET Actual Budget Estimate Proposed TO BUDGET F/Y BEGINNING FUND BALANCE $ 8,127,240 $ 9,142,016 $ 9,142,016 $ 2,239,953 REVENUES TAXES: 311-1000 97%AD VALOREM 7.3121 $ 2,205,807 2,161,691 $ 2,202,784 2. 9,651 $ (112,040) TOTAL $ 2,205,807 $ 2,161,691 $ 2,202,784 $ 2,049 651 ; 112 040 OTHER FEES: Fire Insurance Premium $ 62,593 59,520 59,520 59,520 $ 312-5200 Casualty Insurance Prem Tax Police 134,380 121,320 $ 121,320 $ 131,320 10,000 314-1000 UN Tax -Electric 402,051 360.700 $ 378.217 360.700 315.0000 UtUfty Tax/Franchise Telecommunications 361,531 312,967 $ 320.599 $ 312,967 314-8000 U61' Tax/Propane $ 38.512 $ 27,729 $ 20,883 $ 27.729 316-0000 Prof & Business Tax Receipt $ 71,826 41,356 53,356 42,856 1,500 319-0000 1 Public Service Fee 27,276 $ 13,500 3,800 $ 13,500 320-000 Taxi Cab $ 321-1000 Other -Business Tax Recei t $ 150 $ TOTAL $ 1,098169 $ 937,242 $ 957,695 $ 948,692 $ 11,500 INTERGOVERNMENTAL REVENUES: 335-1210 SRS Cigarette Tax 199,604 184,916 194,429 181,642 (3,274) 335-1400 Mobile Home Licenses 27.016 $ 28,637 $ 25.531 28.637 335-1500 Alcoholic Beverage Licenses 5.804 4,850 $ 5,362 $ 4 850 335-IBW 12 Cent Sales Tax 339,889 $ 302,380 286,393 $ 229,957 (72,423) 312-6000 1 Cent Sales Surtax 658,532 569,441 $ 552199 $ 463,475 (105.966) 335-2300 Firefighters Supplement 600 600 $ 600 $ 600 338-2000 1 County, Business Licenses 11,419 $ 4,000 $ 3,719 3,701 299 TOTAL $ 1,242,864 $ 1,094,824 $ 1,068 233 $ 91 862 ; (181,962) CHARGES FOR CURRENT SERVICES 322-0000 Building & Inspectlons Fees $ 113,043 89 411 $ 82,564 97,000 7,589 322-1000 E)mepUon & Zoning Fees 18.244 $ 15,500 16,291 15,500 323-1000 Franchise -Electric $ 475,603 402,951 416,884 $ 402.951 323-7000 Franchise -Solid Waste $ 69,924 67 009 $ 68,500 $ 67,009 329-0000 Plan Review Fees 24,726 20,253 $ 14.816 22,253 2.000. 341-2000 AI /Street Closin Fees 1,144 500 625 500 341-3000 Mao Sales 40 100 100 100 341-4000 Photocopies 34 50 26 50 343-4010 Solid Waste Collection Fees-Resd. $ 390125 349,550 349,550 346,067 (3,483) TOTAL $ 1,09 883 $ 946,324 $ 949,366 $ 951 $ 6106 Information on chap ssidecreasesAncreases sfaxeb ;?Vak� s #' IF°i6"screiiia r Page 6 Aug 18th 2010 Budget Workshop 1 • .7 GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 8110/2009 2007/2008 2008/2009 2008/2009 2009/2010 BUDGET Actual Bid et Estimate Proposed TO BUDGET FINES FORFEITURES & PENALTIES: 351-1000 Court Fines 25178 $ 22,680 $ 26,324 $ 19.500 $ (3,180) 351-2000 Radio Comm. Fee 10400 $ 5 000 $ 10,841 $ 7 841 $ 2,841 351-3000 Law Enforcement Education 3271 $ 1 500 $ 2 781 $ 1,700 $ 200 351-4000 Investigation Cost Reimbursement 1218 $ 1,000 $ 985 $ 1,000 $ - 351-5000 Unclaimed Evidence 778 $ - $ - $ - $ 354-1000 1 Ordinance Violation Fines 462 $ 100 $ 220 $ 100 $ TOTAL $ 41,307 $ 30,280 $ 41,151 $ 30,141 ; 139 USES OF MONEY & PROPERTY: $ 360,700 361-1000 Interest Earnings $ 223,032 $ 71,500 $ 30,000 $ 20 000 (51.500) 361.3000 Investment Earnings $ (46,951) 364-1000 Surplus City P $ - $ _ TOTAL $ 176,081 $ 71,600 $ 30,000 $ 20,000 $ 51,500 OTHER REVENUES: 00 Public Safe Grant $ 21 057 s 21,057 21 05S r cial Pu a Grant $ 122 469 $ 49 214 $ 34 914 $ 49 21400 DOT Maint i-andsca owin $ 21 003 $ 21 003 $ 21 003 $ 21 003 $00 DOT Master Traffic S' nals Maint. $ 7 200$ 6 990 $ 6990 $ 6 990 $ 00 DOT Maint. Lights & Lights Contract $ 16,817 $ 16,817 $ 18,292 $ 16.817 369-1000 11011scellaneous $ 2 733 $ 79 714 $ 28,426 $ 2.000 $ 714 369-4000 Code Enforcement Fine $ 2,674 $ 1 425 $ 1,525 $ 500 $ 925 369-5000 Police Accident Re rts $ 792 $ 500 $ 661 $ 500 $ 383-0000 Ca Rai Lease Proceeds $ 194,838 $ - $ - $ - $ TOTAL $ 368,526 $ 196,720 $ 132,868 $ 47,810 $ 148,910 OPERATING TRANSFER -IN: Capital Project Improvements ransfer4n $ 1.725 $• 500 $ 500 CDBG Fund(Transfer-In) $ 00 $ - $ - $ 381-1000 Public Facilities Improvement(Transfer-in) $ 475,603 $ 337.929 $ 337,929 $ 317.653 TOTAL $ 468,596 $ 339.654 $ 338,429 $ 318,153 TOTAL REVENUE & OTHER FUNDING SOURCES $ 6,589,545 $ 5,777,235 $ 5,720,516 $ 5,278,639 $ 498,596 OPERATING TRANSFERS - OUT CDGB - Indust Pk Capital Project Building & Improvements $ 6,934,489 $ 6,934,489 Capital Project Vehicles $ 104,688 $ 118,452 $ 118,452 TRANSFERS OUT $ 104,688 $ 7,052,941 $ 7,052,941 $ Information on changeatclecreasesrincreasea Page 7 Aug 18th 2010 Budget Workshop 0 • • PERSONNEL. COST: 1100 EXECUTIVE SALARIES 425,347 460,092 460,082 459,179 1200 REGULAR SALARIES 1,693,190 1,865,169 1,865,169 1,855,252 1201 HOLIDAY PAY 17,497 21,591 21,591 22,220 1202 OFF HOLIDAY PAY 23,333 25,068 25,068 25,068 1300 OTHER SALARY 66.425 79.453 78.453 79,453 1400 OVERTIME 27,710 36,192 36,192 36,192 1401 OVERTIME PAY/ANNUAL & SICK 39,114 44,824 44,824 44,824 1402 DISPATCHER OVERTIME 8,473 9,902 9,902 9,902 1403 OFFICERS OVERTIME PAY 61,108 64,000 64,000 64,000 1501 AUXILIARY & VOLUNTEER PAY 11,504 12 420 12,420 11.5 1510 LONGEVITY/SERVICEINCENfIVE 0 1500 1500 0 1520 OFFICERS LONGEVITY/SERVICE 0 250 250 500 1540 CAREER EDUCATION 11,345 12,600 12,600. 12,600 2100 FICA 195,369 200,586 200.586 202,231 2200 RETIREMENT 436,872 361,323 361,323 423,408 2300 LIFE AND HEALTH INSURANCE 351,292 329,945 329,945 340,558 2400 WORKERS COMPENSATION 79,323 81,454 104,182 104,592 2500 JUNEMPLOYMENT TAXES 0 0 0 0 TOTAL PERSONNEL COSTS: 3,447,902 3 3.UkOO7 3 689 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES 246,383 295,158 240,966 289,443 3102 PROF SERVICES HYS FOR SCBA 2,010 4,000 2,695 2.8 3103 MUNICIPAL CODE & WELLNESS PR 5,534 7,600 7,280 7 600 3200 ACCOUNTING & AUDIT 29,800 31,100 29,800 31,100 3300 LEGAL COST 6,333 75,000 61,200 25,000 3400 OTHER CONTRACT SERVICES 131,572, 159,022 130,531 151,804 3401 GARBAGE COLLECTION FEE 302,639 342,664 342,908 341,930 4000 TRAVEL AND PER DIEM 27,743 31,050 22,826 26,000 4100 COMM. & FREIGHT 44,584 51,906 44,124 48,309 4300 UTILITIES 55,359 65,231 54,440 64,280 4400 RENTALS AND LEASES 12,941 16,715 12,949 14,370 4500 INSURANCE 214,729 130,756 138,376 146 224 4600 R&M VEHICLES 22,998 30,010 22,111 29,000 4609 R&M EQUIPMENT 115.820 101,140 100,769 63,858 4700 PRINTING 1,674 2,500 2,243 2,450 4900 ADVERTISING/OTHER CHARGES 13,965 20,000 14,000 15,000 4901 EDUCATION RESTRICTED 12,001 27,966 14,249 22,716 4902 EDUCATION - NON -RESTRICTED 3,486 7.5 4,362 6,950 4905 TRAINING & MATERIALS 0 3 000 2,132 2,000 4903 CODE ENFORCEMENT 9,040 14.000. 10,124 11,000 4909 MISCELLANEOUS 1,721 11,775 9,687 6,637 5100 OFFICE SUPPLIES 9,240 14,716 12,395 13,400 5101 DETECTIVE SUPPLIES 3,129 3,500 2,196 3,000 5102 INVESTIGATION FEES 379 2,000 1,356 1,900 5200 OPERATING SUPPLY 31,104 40,332 34,045 37,175 5201 FUEL AND OIL 100,425 80,590 66,229 85,630 5202 OPERATING SUPPLIES 10,443 11,000 10.561 12,800 5203 UNIFORMS/PATCHES 18.102 23,275 20,564 22,250 5204 POSTAGE & SUPPLIES 6,005 7,000 5,563 6,000 5204 DUMPING FEES 335 1,000 568 500 5205 MOSQUITO CONTROL 105 0 0 0 5300 ROAD MATERM LS/SUPPLIES 19,816 10,400 15 939 15.400. 5400 BOOKS PUBLICATIONS ETC 9,254 11,800 9 862 10.800 6300 IMPROVEMENTS 74,961 49,124 28,369 0 6400 EQUIPMENT $750 OR MORE 237,994 57,691 52,150 0 6401 MICRO FILM EQUIPMENT 0 0 0 0 7000 PRINCIPAL -CAD SYSTEM 40,628 35,312 35,312 37,390 7100 INTEREST -CAD SYSTEM 3,758 9,074 9,074 6,996 8100 SHARED SERVICES 0 8.000 8.000 8,000 8200 AID TO PRIVATE ORGANIZATIONS 0 20,000 20,000 15,000 8201 INTERLOCAL PART. w/IILCC 9,088 9,088 9,088 4,544 8300 1PUBLIC SERVICE GRANT 0-[---- 15,000, 15 000 0 TOTAL SUPPLIES AND OTHER SERVICES 1 8 1 1 1 9 156 TOTAL COST: 5,281,9W 5,442,354 5,251,330 5,178,639 2.33% -13.49% Page 8 Aug 18th 2010 Budget Workshop 40 001-General Fund Department: City Council: (511) The City Council is the legislative branch of the city government. It approves and promulgates the ordinances and resolutions and defines the policies to be carried out by city management. The Council reviews and adopts the City's annual budget, hears citizen concerns and ideas, and contracts municipal services for the City. The Council represents the city's interest before other legislative and regulatory bodies and establishes citizen advisory boards and committees to assist the Council in its duties. Citizen Advisory Boards Code Enforcement Board Planning Board — Design Review Board Okeechobee Utility Authority 2009 FY Accomplishments • Additional Homestead Exemption for 65 and older Local Vendor Preference Ordinance Community Collaberation: Shared Services, Okee Main Street, OF Extension & SFWM The Paragon Award Comp Plan — Capitol Improvement Element Evaluation & Appraisal Report LDR Amendment Economic Development — Okeechobee Main Street 2009 Strategic Plan Economic Restructuring Committee Sign Ordinance South Florida Water Management Grant - completed water retention in Commerce Park Goals and Objectives for Fiscal Year 2010 ➢ Provide leadership in the setting of policies for the city ➢ Focus on Neighborhood Improvement ➢ Effectively manage growth ➢ Assure sound fiscal management ➢ Maintain the City's infrastructure • ➢ Continue supporting Economic Development opportunities ➢ Create an environment of communication and trust Page 9 Aug 18th 2010 Budget Workshop • General Fund - 001 DEPARTMENT: LEGISLATIVE PF.R90NNF.1, COST: 2007/2008 ACTUAL 2008/2009 BUDGET 2008/2009 ESTIMATE 200912010 PROPOSED BUDGET TO BUDGET 1100 EXECUTIVE SALARIES 26424 36100 36100 36100 0 1510 LONGEVITY/SERVICE INCENTIVE 0 750 750 0 -750 2100 FICA 2784 2762 2762 2762 0 2200 RETIREMENT 2413 3452 3452 4420 968 2300 LIFE AND HEALTH INSURANCE 21498 16945 16945 17307 362 2400 WORKERS COMPENSATION 159 207 207 207 0 TOTAL PERSONNEL COSTS: 532781 60216 60216 607% 580 Number of Positions Elected • Page 10 Aug 18th 2010 Budget Workshop E • • General Fund - 001 DEPARTMENT: LEGISLATIVE OPERATIONS AND SUPPLIES 2007/2008 2008/2009 2008/2009 2009/2010 BUDGET TO ACTUAL BUDGET ESTIMATE PROPOSED BUDGET 3400 OTHER CONTRACT SERVICES 18,327 30,000 24,000 22,000 -2,000 4000 TRAVEL AND PER DIEM 9600 2400 2400 2400 0 4100 COMM. & FREIGHT 248 250 250 150 -100 4500 INSURANCE 4295 2585 2585 3351 766 4901 EDUCATION 0 500 500 1000 500 4909 MISCELLANEOUS 45 1000 1000 1000 0 5400 BOOKS, PUBLICATIONS, ETC 1024 1200 1200 1200 0 8100 SHARED SERVICES 8000 8000 8000 8000 0 8200 AID TO PRIVATE ORGANIZATIONS 20000 20000 20000 15000 -5,000 8201 1INTERLOCAL, PART. w/IRSC 9088 9088 9088 4544 -4,544 8202 JECONONIIC DEV. GRANT 0 150001 15000 0 -15,000 TOTAL SUPPLIES AND OTHER SERVICES 70,627 75,0231 84,023 58,645 -25,378 GRAND TOTAL FOR DEPARTMENT 123,905 Amended Health Insurance to current rates Retirement contribution increased to 12.24% Reduced Contract Services based on trend Reduced Main Street support by negotiations IRSC-1/2 of balance of $9,088 Economic grant to be discussed within budget workshop 135,239 144,239 119,441-24,798 Dept Personnel Change 0.96% Dept Operational Change-30.20% Page 11 Aug 18th 2010 Budget Workshop 0 001-General Fund Department: Administration (512) The Administration Department's function is to administer: The negotiation of leases, contracts and other agreements Execution of all laws and acts of the City Council subject to enforcement Keeping the City Council fully advised as to the financial conditions and future needs of the City Make recommendations to the City Council concerning the affairs and operations of the City as deemed appropriate to the safety and welfare of the City residents Direct and supervise the administration of all departments of the City, while maintaining high ethical standards among all employees • Supervise and administer all phases of the budgetary process with the assistance of the p 9 ry Department Heads that are responsible for their department's budget Preparation of City Council agendas and supporting documentation Assisting the grant consultant in providing information and documentation to local, state, and federal agencies pertaining to the funding of grants. Prepare bid documentation for the Police Vehicle Leasing Program and assisting the financial institute with closing documents. Works closely with the City Attorney with the preparation of contracts and agreements, legal documents and correspondence Strives to bring issues to closure Ensuring an adequate and efficient provision of services to the citizens of the City Responding to the multitude of details which arise in the daily operations of the City, • enabling the City Council to perform freely its fundamentally intended purpose of setting broad policy mandates for the operation of the City. Page 12 • Aug 18th 2010 Budget Workshop • • General Fund - 001 DEPARTMENT: EXECUTIVE PERSONNEL COST: 2007/2008 200812009 2008/2009 200912010 BUDGET TO ACTT IAI RI InGPT PQTIYATC oononacn m Inf-c r 1100 EXECUTIVE SALARIES 75,123 79,462 79,462 79,106 -356 1200 REGULAR SALARIES 31,303 33,423 33,423 33,270 -153 1510 LONGEVITY/SERVICE INCENTIVE 0 0 0 0 0 2100 FICA 8,404 8,674 8,674 8,766 92 2200 RETIREMENT 12,216 12,649 12,649 14,025 1,376 2300 LIFE AND HEALTH INSURANCE 11,151 10,500 10,500 10,885 385 2400 WORKERS COMPENSATION 555 557 557 724 167 TOTAL PERSONNEL COSTS: 138,752 145,265 145,265 146,776 1,867 Number of Positions Full Time 2 2 2 2 Part Time 0 0 0 0 ILBrian �frtllitehall City Administrator!: penny Davis Herb Smith Police Chief Fire Chief Donnie Robertson India Riedel Public Works Dir Finance Betty Clement Brian Whitehall General Services City Administrator Robin Brock Executive Secretary Page 13 Aug 18th 2010 Budget Workshop • • • General Fand - 001 DEPARTMENT: EXECUTIVE SUPPLIES AND OTHER SERVICES: 2007/2008 200812009 2008/2009 2009/2010 BUDGET TO ACTUAL RUMPT FATIMATF PRAP[LQFn ai inc-pr 4000 TRAVEL AND PER DIEM 721 2,500 2,500 1,700 -800 4100 COMM. & FREIGHT 4,005 4,580 2,826 4,580 0 4400 RENTALS & LEASES 0 0 0 1,970 1,970 4500 INSURANCE 5,440 3,285 3,285 4,092 807 4600 R&M VEHICLES 0 400 100 500 100 4609 R&M EQUIPMENT 351 1,700 753 1,200 -500 4901 EDUCATION 345 1,500 525 1,000 -500 4909 MISCELLANEOUS 87 500 166 500 0 5100 OFFICE SUPPLIES 414 1,116 824 1,000 -116 5200 OPERATING SUPPLY 318 11500 680 1,000 -500 5201 FUEL AND OIL 871 1,500 828 1,000 -500 5400 BOOKS, PUBLICATIONS, ETC 936 1,500 1,500 1,500 0 6400 EQUIPMENT ($750 OR MORE) 0 1,000 0 0 -1,000 TOTAL SUPPLIES AND OTHER SERVICES 13,4881 21,0811 13,987 20,042 -1,039 GRAND TOTAL FOR DEPARTMENT 152,240 Amended Health Insurance to current rates Retirement contribution increased to 12.24% Reduced various line items Copier/Printer Maintenance/Lease Agreement Fuel adjusted based on consumption and est of cost 166,346 159,252 166,818 828 Dept Personnel Change 1.29% Dept Operational Change -4.93% Page 14 Aug 18th 2010 Budget Workshop 0 001-General Fund Department: Clerk (2512) The primary functions of the City Clerk is to attend City council and committee meetings, and serve as the official record keeper for the City. Oversees to the maintenance, retention and disposal of all City official records as the Records Management Liaison Officer. Conducts the posting of all public notices and advertisements. Prepares formal City Council meeting minutes; maintenance and distributing of the City Code. Serves as the Personnel Administrator to oversee and translate City Personnel Policy and Procedures Handbook; including the preparation of the monthly employee Leave Benefit Report. As the Elections Supervisor, it is the duty of this office to qualify all candidates and coordinate the Elections. 2009 FY Accomplishments Initiated a Citizen of the year Award (Paragon Award). Implemented the cost savings plan to assist in reducing utility and operational cost. Installed the multi-user laser Fiche system for record research, print and email throughout cityhall and fire department. • Coordinated with Workforce Solutions to process future employment applications. Successful in obtaining 2 youth employee's for the Summer Youth Work Program Processed job orders for Adult Worker's through Workforce Solutions program made available through the Federal stimulus funds. $500.00 Grant received through the Treasure Coast Regional League of Cities to conduct'Citizens Day'. Goals and Objectives for Fiscal Year 2010 Continued education for the Clerk to achieve Master Municipal Clerk certification status Continued working with departments to streamline the Records Management system and have the Record Room in complete order Continue to identify cost saving measures Public Records on the Web -coordinate with the Finance Dept to find an affordable web hosting company that is compatible with the laser Fiche Records system • Page 15 1 a Aug 18th 2010 Budget Workshop • General Fund - 001 DEPARTMENT: CLERK OFFICE PERSONNEL COST: 2007/2008 20OW2009 20ON2009 2009/2010 BUDGET TO ACTJ1AI Qnnrer =e "Ar ne�wwwn�.. 1100 EXECUTIVE SALARIES 49,082 52,305 52,305 52,069 -236 1200 REGULAR SALARIES 30,666 32,440 32,440 31,704 -736 1300 OTHER SALARIES 10,947 13,695 13,695 13,695 0 1510 LONGEVITY/SERVICE INCENTIVE 0 250 250 0 -250 2100 FICA 7,289 7,536 7,536 7,630 94 2200 RETIREMENT 9,061 9,509 9,509 10,529 1,020 2300 LIFE AND HEALTH INSURANCE 11,847 11,200 11,200 11,585 385 2400 WORKERS COMPENSATION 396 398 398 541 143 TOTAL PERSONNEL COSTS: 119,2MI 127,333 127533 127,753 420 Number of Positions Elected 1 1 1 1 • Full Time 1 1 1 1 Part Time 1 1 1 1 Page 16 Aug 18th 2010 Budget Workshop • General Fund - 001 DEPARTMENT: CLERK OFFICE SUPPLIES AND OTHER SERVICES: 2007/2008 20=2009 20OW2009 2009/2010 BUDGET TO APTI I A I n1111 _ 3103 MUNICIPAL CODE 2,054 3,500 4,400 3,500 0 3400 OTHER CONTRACTUAL SERVICES 8,700 9,000 8,800 9,000 0 4000 TRAVEL AND PER DIEM 1,946 4,000 2,200 2,000 -2,000 4100 COMM. & FREIGHT 3,307 2,850 2,500 2,400 -450 4500 INSURANCE 6,439 3,925 3,925 4,840 915 4609 R&M EQUIPMENT 2,992 3,570 3,570 5,898 2,328 4900 ADVERTISING/OTHER CHARGES 13,865 20,000 14,000 15,000 -5,000 4901 EDUCATION 445 1,500 950 1,000 -500 4909 MISCELLANEOUS/ELECTION 724 5,775 5,775 1,800 -3,975 5100 OFFICE SUPPLIES 1,403 1,500 1,500 1,500 0 5400 BOOKS, PUBLICATIONS, ETC 1,870 2,000 1,945 1,700 -300 6400 EQUIPMENT $750 OR MORE) 17,230 2,000 0 0 -2,000 6401 MICRO FILM EQUIPMENT 0 0 0 0 0 TOTAL SUPPLIES AND OTHER SERVICES F-60,9751 59,6201 49,565 48,638 -10,982 GRAND TOTAL FOR DEPARTMENT Amended Health Insurance to current rates Retirement contribution increased to 12.24% Reduced various line items • 180,263 186,953 176,898 176,391 -10,562 Dept Personnel Change 0.33% Dept Operational Change-18.42% Page 17 Aug 18th 2010 Budget Workshop 4D 001-General Fund • Department: Finance (513) The Finance Department's major function is to account for all financial transactions of the City. This includes the receipt and disbursement of all funds. As part of this function, it is the responsibility of the Finance Department to provide reports of these transactions to the Council, City Administrator, and Departments. Preparation of the Budget and monthly/yearly financial reports Recording all receipts to the City of Okeechobee Issues all Purchase Orders for approval by the City Administrator Responsible for all disbursements, confirming funds are available, items are properly coded and authorized in accordance with the purchasing policy Payroll for all city employees Works with the Property/Casualty and Health Insurance companies to negotiate annual premiums, process all city P&C claims, and communicates risk management processes to the departments Complete and file all required reports to the Auditor General, Dept of Financial Services of the State of Florida, and other agencies and government entities as required The Finance Dept is also responsible for fixed assets, Business Tax registration, and Park approval process as well as coordination of City Council sponsored events. Website design, computer and technical assistance to all departments as needed. 2009 FY Accomplishments ➢ Cost Savings plan implemented o Bi-weekly payroll ➢ Phone audit completed and # of lines decreased ➢ Data gathered, analyzed and provided to all departments for review in considering additional cost saving reductions ➢ Audit presented earlier than the prior two years ➢ Business Tax Receipt- * 41 new registered businesses within the City limits through April 2009 o Information brochure implemented for new business communication Goals and Objectives for Fiscal Year 2010 ➢ Continued monitoring of revenues/expenditures to produce data for trend analysis ➢ Identify and provide data for additional cost saving measures to departments for review ➢ Monitor Revenue streams and advise administration of possible additional sources ➢ Update procedure manual for purchases and purchasing order process ➢ Continued improvement in our analytic procedures to be consistent with GAAP principles. • ➢ Minimize number of journal entries required ➢ 100% direct deposit for payroll Page 18 Aug 18th 2010 Budget Workshop • General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (513) PERSONNEL COST: 200MOOS 200812009 2008/2009 2009/2010 BUDGET TO ACTUAL BUDGET EST1MeTF aRnoncon 01lnr±cv 1100 EXECUTIVE SALARIES 35,588 37,729 37,729 37,554 -175 1200 REGULAR SALARIES 59,638 64,067 64,067 63,685 -382 1510 LONGEVITY/SERVICE INCENTIVE 0 0 0 0 0 2100 FICA 7,118 7,841 7,841 7,905 64 2200 RETIREMENT 10,653 11,345 11,345 12,762 1,417 2300 LIFE AND HEALTH INSURANCE 17,035 16,300 16,300 16,866 566 2400 WORKERS COMPENSATION 476 587 654 754 167 2500 UNEMPLOYMENT TAXES 0 TOTAL PERSONNEL COSTS: 130,508 137,8691 137,9361 139,526 1,832 Number of Positions Full Time • Part Time 0 Page 19 Aug 18th 2010 Budget Workshop • General Farad - 001 DEPARTMENT: FINANCE DEPARTMENT (513) • SUPPLIES AND OTTER SERVICES: 2007/2008 20OW2009 200812009 20OW2010 BUDGET TO Af%Y"Al OI lrw%% T C'QTL.. Tc 3200 ACCOUNTING & AUDIT 29,800 31,100 28,800 31,100 0 3400 OTHER CONTRACTUAL SERVICES 0 250 50 150 -100 4000 TRAVEL AND PER DIEM 745 1,750 1,750 1,500 -250 4100 COMM. & FREIGHT 3,322 3,180 2,813 2,794 -386 4500 INSURANCE 8,588 5,190 5,190 6,475 1,285 4609 R&M EQUIPMENT 8,073 9,950 9,950 9,060 -890 4901 EDUCATION 1,058 1,400 1,400 950 -450 4909 MISCELLANEOUS 78 250 250 87 -163 5100 OFFICE SUPPLIES 1,816 2,400 2,350 1,900 -500 5200 5400 OPERATING SUPPLY BOOKS, PUBLICATIONS, ETC 9,020 462 9,300 700 9,125 700 8,250 200 -1,050 -500 6400 EQUIPMENT ($750 OR MORE) 0 1,000 1,100 0 -1,000 TOTAL SUPPLIES AND OTHER SERVICES 62, 4701 63,478 62,466 41004 TOTAL COST: 193,470 204,339 201,414 201,992 -2,172 MANAGEMENT DISCUSSION REGARDING BUDGET VARIATIONS Amended Health Insurance to current rates Retirement contribution increased to 12.24% Reduced various line items ACS Contract Increase Dept Personnel Change 1.33% Dept Operational Change -6.02% Page 20 Aug 18th 2010 Budget Workshop 4D; 001-General Fund Department: Legal (514) As directed by the City Charter, the City Attorney is the chief legal advisor to the City of Okeechobee, including the City Council, other boards and various departments. The City Attorney is responsible for drafting, reviewing, and revising ordinances, resolutions, contracts and policies. As such, the Attorney is charged with providing competent, timely and cost-effective legal advise to the City so that the City may provide services as expected by its residents. Responsibilities ➢ Attendance at all regular City Council meetings ➢ Attendance at special meetings and workshops ➢ Review of ordinances and resolutions to be presented to the City Council ➢ Litigation is➢ Review, drafting and preparation of contracts ➢ Attendance at Code Enforcement Board meetings ➢ Attendance at Planning Board meetings • Goals and Objectives for Fiscal Year 2010 ➢ Continue to provide all requested legal services to the City Council and City administration. ➢ Ensure that requested legal information is furnished to the City Administrator and/or staff as needed on a timely basis. ➢ Attend all regularly scheduled City Council, Code Enforcement and Planning Board meetings. ➢ Keep current on matters of law affecting the City. ➢ Maintain membership in State of Florida Association of Municipal Attorneys and attend annual conference. Page 21 Aug 18th 2010 Budget Workshop • • J General Fund - 001 DEPARTMENT: LEGAL SERVICES ALL SERVICES & SUPPLIES: 2007/2008 2008/2009 200812W9 2009/2010 BUDGET TO ecruAl 1211nT t-e00-"MA, __ 2300 HEALTH INSURANCE - -- - - -rnvrvacu 5,197 4,900 4,900 4,900 GVwur- 1 0 3100 PROFESSIONAL SERVICES 34,924 41,412 36,815 41,412 0 3300 LEGAL COST 6,333 75,000 61,200 25,000 -50,000 4000 TRAVEL AND PER DIEM 867 700 700 700 0 4100 COMM. AND FREIGHT SERVICES 885 1,500 12048 1,800 300 4609 R&M EQUIPMENT 210 270 270 270 0 4901 EDUCATION 395 750 550 750 0 5100 OFFICE SUPPLIES 30 400 176 400 0 5400 MEMBERSHIP & SUBSCRIPTIONS 0 500 300 500 0 TOTAL SUPPLIES AND OTHER SERVICES 48,841 125,432 105X91 75,732 -49,700 GRAND TOTAL FOR DEPARMTENT 48,841 125,432 105,959 75,732-49,700 Page 22 Aug 18th 2010 Budget Workshop 0 001-General Fund Department: General Services (519) The General Services Department's major function is to manage general repair and maintenance, cleaning and supplies for City Hall. To process petitions and applications for comprehensive plan amendments, rezonings, special exceptions, variances and street and alley closings and to provide secretarial support for the Planning Board and Design Review Board. Address questions and concerns from citizens on zonings, future land use and permitted uses. To process and aide the site plan applications and assist the Technical Review Committee with secretarial support. To stay current on the LDRs, new ordinances and resolutions, to courteously assist the citizens with the most current guidelines of the City. Provide secretarial support for Public Works and City Engineer. To help establish and compile information for bids. Oversee the daily tasks of the building department. Work with the Finance Department for reporting and receipting building permits and miscellaneous receipts. Maintain general office machines (postage/copier/fax) within City Hall. Distribute incoming mail. Receive and process Temporary Use Permits. Coordinate with the City Planner to revise and/or update petitions and/or applications. Maintain a safe and pleasant working enviroment. 2009 FY Accomplishments 0 ➢ Cost Savings implementation of postage and supplies o Utilizing e-mail over mailing whenever applicable ➢ Created New Vendor Preference Form o Ref. Ordinance # 1044 ➢ Revised Temporary Use Forms ➢ Created Permit/Inspection form for Fire Department o Ref. Resolution # 09-06 ➢ Submitted proposed budget with 6+% reduction Goals and Objectives for FY 2010 ➢ Continue implementing cost savings whenever possible ➢ Monitor efficiencies of procedures and forms ➢ Strive to accommodate all citizens expeditiously ➢ Continue to look for ways to streamline all processes for citizens • ➢ Look for additional reduction for 2010/11 budget Page 23 Aug 18th 2010 Budget Workshop • General Fund - 001 DEPARTMENT: GENERAL SERVICES PERSONNEL COST: 2007/2008 2008/2009 200812009 2009/2010 BUDGET TO w nrn w . 1200 REGULAR SALARIES - -- - -- -- 31,857 ---- 33,846 w.. 33,846 rnvrwcU 33,678 DUUUM 1 -168 1300 OTHER SALARY 14,143 15,758 15,758 15,758 0 1400 OVERTIME 0 0 0 0 0 1510 LONGEVITY/SERVICE INCENTIVE 0 0 0 0 0 2100 FICA 3,753 3,775 3,775 3,834 59 2200 RETIItEMENT 3,625 3,795 3,795 4,205 410 2300 LIFE AND HEALTH INSURANCE 5,445 5,100 5,100 5,283 183 2400 WORKERS COMPENSATION 317 325 413 413 88 TOTAL PERSONNEL COSTS: 59,140 62,5"1 62,6871 63,171 572 Number of Positions Full Time 1 1 • Part Time 1 1 Page 24 Aug 18th 2010 Budget Workshop • General Fund - 001 DEPARTMENT: GENERAL SERVICES • SUPPLIES AND OTHER SERVICES: 2007/2008 20W2009 2008/2009 2009/2010 BUDGET TO A@TIIAI ofM^ter 3100 PROFESSIONAL SERVICES 188,824 208,125 176,125 rwrwc� 217,035 �YYVCI 8,910 3400 OTHER CONTRACTUAL SERVICES 95,169 111,772 95,343 116,654 4,882 4000 TRAVEL AND PER DIEM 3,597 5,000 3,475 5,000 0 4100 COMM. & FREIGHT 3,226 3,380 2,120 2,425 -955 4300 UTILITIES 11,431 12,300 8,615 12,600 300 4400 RENTALS AND LEASES 4,607 4,764 4,913 3,000 -1,764 4500 INSURANCE 25,343 15,280 19,015 19,015 3,735 4600 R&M VEHICLES 10 500 0 0 -500 4609 R&M EQUIPMENT 7,024 50,000 50,000 10,330 -39,670 4901 EDUCATION 319 500 500 200 -300 4909 MISCELLANEOUS -263 500 500 300 -200 5100 OFFICE SUPPLIES 2,073 2,300 1,509 1,700 -600 5200 OPERATING SUPPLY 665 1,000 1,813 1,075 75 5201 FUEL AND OIL 612 655 55 0 -655 5204 POSTAGE & SUPPLIES 6,005 7,000 5,563 6,000 -1,000 5400 BOOKS, PUBLICATIONS, ETC 30 400 0 200 -200 6400 EQUIPMENT ($750 OR MORE) 0 1,000 0 0 -1,000 TOTAL SUPPLIES AND OTHER SERVICES 348,6721 424,4761 369,546 395,534 -28,942 GRAND TOTAL FOR DEPARTMENT 407,812 487,075 432,233 4584705-28,370 Amended Health Insurance to current rates Retirement contribution increased to 12.24% Reduced various line items Dept Personnel Change 0.91 % Dept Operational Change -6.82% Page 25 Aug 18th 2010 Budget Workshop 0 001-General Fund Department: Police (512) To safeguard freedom by preserving life and property, protecting the constitutional rights of individuals, maintaining order and encouraging respect for the rule of law by the proper enforcement thereof. To earn the respect of all individuals, including minority and disadvantaged persons, by maintaining a knowledgeable, responsive, well -trained and accountable work force that discharges their duties and responsibilities with evidence of fairness, tolerance and equality. To reduce the opportunity for the commission of crime by implementing effective crime prevention strategies, fully investigating crimes when they occur and expeditiously apprehending criminal offenders. To identify, address and resolve the root causes of community problems and concerns through the use of community oriented policing strategies. • 2009 FY Accomplishments ➢ $9,000 Grant for purchase of Laser Mapping Device. ➢ $15,078 Grant for purchase of new in -car video systems. ➢ $5000 donation from Wal-Mart for purchase of in -car video system. ➢ $1,000 Grant for purchase of Tasers ➢ Implemented guidelines regarding patrol driving techniques resulting in approximately 1500 gallons less fuel used. ➢ Implemented energy savings guidelines resulting in approximately 19% reduction in Kilo -Watt hours used. ➢ The City received approximately $19000 in fines and forfeitures, the majority of which were received as a result of traffic citations issued by City Officers. ➢ Used part-time officers to cover short shifts instead of full-time officers resulting in a savings of approximately $10.00 for every hour used. Goals and Objectives for Fiscal Year 2010 ➢ Continue the fuel and energy savings realized this fiscal year. ➢ Continue searching and applying for grants, and other sources of revenue. ➢ Review and update our Policy and Procedures Manual. ➢ Provide the City with detailed crimes and Statistics analyses, which we will be able to do because of the purchase of the new CAD system. • ➢ Continue to identify cost saving measures, like we did with the fuel, energy, and using part time officers Page 26 Aug 18th 2010 Budget Workshop • • • General Fund - 001 DEPARTMENT: POLICE DEPARTMENT PERSONNEL COST: 2007/2008 2008/2009 2008/2009 200=010 BUDGET TO ACTUAL BUDGET ESTI 1100 EXECUTIVE SALARIES 60,274 63,836 MATE 63,836 PROPOSED 63,532 BUDGET -304 1200 REGULAR SALARIES 761,644 851,235 851,235 846,794 4,441 1201 HOLIDAY PAY 385 0 0 0 0 1202 OFFICERS HOLIDAY PAY 23,333 25,068 25,068 25,068 0 1300 OTHER SALARY 18,163 24,000 24,000 24,000 0 1400 OVERTIME 6,382 9,300 9,300 9,300 0 1403 OFFICERS OVERT AE PAY 61,108 64,000 64,000 64,000 0 1501 AUML4,RY PAY 1,200 1,200 1,200 1,200 0 1510 LONGEVITY/SERVICE INCENTIVE 0 0 0 0 1520 OFFICERS LONGEVITY/SERVICE 0 250 250 500 0 250 1540 CAREER EDUCATION 10,745 12,000 12,000 12,000 0 2100 FICA 80,058 80,994 80,994 80,994 0 2200 RETIREMENT 263,612 203,542 203,542 243,030 39,488 2300 LIFE AND HEALTH INSURANCE 153,822 143,300 143,300 147,158 3,858 2400 WORKERS COMPENSATION 26,867 28,900 33,809 33,809 4,909 TOTAL PERSONNEL COSTS: 1,467,593 1,507,625 1,512,',Ml 1,551,3851 43,760 Number of Positions Full Time Part Time 27 27 27 27 0 2 2 2 Page 27 Aug 18th 2010 Budget Workshop • • General Fund - 001 DEPARTMENT: POLICE DEPARTMENT SUPPLIES AND OTHER SERVICES: 2007/2008 2008/2009 2008/2009 2009/2010 BUDGET TO 3100 PROFESSIONAL SERVICES 15,664 21,421 w 11nw I c 14,835 rKDruar-D 17,796 BUDGET -3,625 4000 TRAVEL AND PER DIEM 6,938 7,200 5,936 6,700 -500 4100 COMM. & FREIGHT 14,858 20,266 20,266 19,860 -406 4300 UTILPPIES 15,873 16,726 15,085 15,500 -1,226 4400 RENTALS AND LEASES 6,656 6,951 6,360 6,400 -551 4500 INSURANCE 68,297 37,207 37,751 37,751 544 4600 R&M VEHICLES 2,296 8,110 6,812 8,000 -110 4609 R&M E UIPNffiNT 7,131 8,000 8,000 8,000 0 4700 PRINTING 1,540 2,000 1,776 2,000 0 4901 EDUCATION -RESTRICTED 1,051 5,816 1,880 5,816 0 4902 EDUCATION - NON -RESTRICTED 2,506 6,000 2,880 5,500 -500 4909 MISCELLANEOUS 367 1,500 546 1,500 0 5100 OFFICE SUPPLIES 2,079 5,000 3,999 5,000 0 5101 DETECTIVE SUPPLIES 3,129 3,500 2,196 3,000 -500 5102 INVESTIGATION FEES 379 2,000 1,356 1,800 -200 5200 OPERATING SUPPLY 12,295 15,441 11,245 13,850 -1,591 5201 FUEL AND OIL 68,970 49,513 43,994 54,000 4,487 5202 OPERATING SUPPLIES S 6,298 5,000 4,542 5,000 0 5203 UNIFORMS/PATCHES 7,985 10,275 8,423 10,000 -275 5400 BOOKS, PUBLICATIONS, ETC 1,004 1,500 1,328 1,500 0 6400 E UIPNIENT $750 OR MORE 198,044 31,000 31,000 0 -31,000 8300 PUBLIC SERVICE GRANT 0 7000 Principal -CAD Sem 40,628 35,312 35,312 37,390 0 2,078 7100 Intcrest-CAD, Systcm 3,758 9,074 9,074 6,996 -2,078 TOTAL SUPPLIES AND OTHER SERVICES 487,746 308,812 274,596 273,359 0 -35,453 GRAND TOTAL FOR DEPARTMENT 1,955,339 1,816,437 1,787,130 1,824,744 8,307 Dept Personnel Change 2.90% Dept Operational Change-11.48% Amended Health Insurance to current rates Retirement contribution increased to 10.55% Reduced various line items Fuel adjusted based on consumption and est of cost Page 28 Aug 18th 2010 Budget Workshop 001-General Fund Department: Fire (522) The City of Okeechobee Fire Department is a Combination Career and Volunteer organization providing fire response, first responder medical service, limited hazardous materials response, full vehicle extrication, and Special Operations in conjunction with the County. The Department performs fire code plan checks, inspection, enforcement and participates in educational activities to increase community awareness of fire safety and prevention. The Department's most current ISO rating: Class 4 Administration within the Fire Department: Administration is responsible for effective human resource management and coordination of fire services. This is accomplished by planning for current and future needs and directing the resources of the Department to accomplish its goals and objectives. The goals and objectives are evaluated regularly to ensure that quality services are provided to the community. The Fire Chief is responsible for Code Enforcement for the City of Okeechobee. Operations: Incident Statistics • Fire Department Annual Responses: 2009 Incidents: 678 (January 2009 - July 21 st, 2009) (annual projection 1200 calls) 2008 Incidents: 947 2007 Incidents: 800 2006 Incidents: 713 2005 Incidents: 478 The department responds to approximately: 75% Rescue/Medical related incidents; 7 % to fire related incidents; 6% to Hazaardous Conditions Calls; 5% to False Alarms or False Calls; and remaining 7% Misc. calls Training: Training ensures that staff, including volunteer firefighters, receives the training as mandated by NFPA, ISO, FEMA, OSHA, and the State of Florida. Prevention: The Fire Department inspects construction plans for new and existing structures, routinely performs on -site inspections, and enforces fire codes. The Department also participates in educational programs, such as "Fire Prevention Week" to increase community awareness of fire safety and prevention. Community Outreach: • The Fire Department is dedicated to providing ongoing community -based fire protection. Page 29 Aug 18th 2010 Budget Workshop • • • General Fand - 001 DEPARTMENT: FIRE DEPARTMENT PERSONNEL COST: 2009=10 BUDGET TO 2na7/200a a[_TIAr 2nrunrv�e eUv,._n ...,., _-_-- 1100 EXECUTIVE SALARIES --- ---- •- • 57,014 60,760 cwa w nsw r c 60,760 PROPOSED 60,504 BUDGET -256 1200 REGULAR SALARIES 550,255 595,901 595,901 592,989 -2,912 1201 HOLIDAYPAY 17,112 21,591 21,591 22,220 629 1300 OTHER SALARY 23,172 25,000 25,000 25,000 0 1400 OVERTHAE 19,411 21,892 21,892 21,892 0 1401 OVERTME PAY/ANNUAL & SICK 39,114 44,824 44,824 44,824 0 1402 DISPATCHER OVERTHAEE 8,473 9,902 9,902 9,902 0 1501 VOLUNTEER PAY 10,304 11,220 11,220 10.304 -916 1510 LONGEVITY/SERVICE INCENTIVE 0 500 500 0 1540 CAREER EDUCATION 600 600 600 600 -500 0 2100 2200 FICA RETIREMENT95,567 57,047 59,015 59,015 60 510 1,495 2300 LIFE AND HEALTH INSURANCE 75,221 72,794 71,100 72,794 71,100 86,702 13,908 2400 WORKERS COMPENSATION 31,563 31,550 43,291 74,402 43,291 3,302 11,741 TOTAL PERSONNEL COSTS: 9941853 1,026,649 1,038,390 1,00,140 26,491 Number of Positions Full Time Part Time 13 13 13 13 1 1 1 1 Page 30 Aug 18th 2010 Budget Workshop I* • General Fund - 001 DEPARTMENT: FIRE DEPARTMENT SUPPLIES AND OTHER SERVICES: 2009=10 BUDGETTO 3100 PROFESSIONAL SERVICES ---- ----•--•--'- 3,641 --��.��.... .......,�. 9,200 �..vwawa-..-c 6,641 rMorlu.SEu 9,200 6uDGET 0 3102 PROF SERV HYS FOR SCBA 2,010 4,000 2,695 2,800 -1,200 3103 WELLNESS PROGRAM 3,480 4,100 2,880 4,100 0 4000 TRAVEL AND PER DIEM 2,721 6,000 3,396 5,000 -1,000 4100 COMM. & FREIGHT 10,118 9,700 8,421 9,700 0 4300 UTII1IIES 12,727 14.680 13,022 14,680 0 4400 RENTALS AND LEASES 1,678 5,000 1,676 3,000 -2,000 4500 INSURANCE 47,057 31,184 34,525 34,525 3,341 4600 R&M VEHICLES 19,852 17,000 12,545 17,000 0 4609 R&M EQUIPMENT 13,459 16,100 16,665 16,100 0 4700 PRINTING 134 500 467 450 -50 4901 EDUCATION 7,613 15.000 7,594 11000 4,000 4902 PUBLIC EDUCATION & FIRE PREV. 980 1,500 1,482 1,450 -50 4903 CODE ENFORCEMENT 8,040 14,000 10,124 11,000 -3,000 4905 TRAINING & MATERIALS 0 3,000 2,132 2,000 -1,000 4909 MISCELLANEOUS 650 750 1,250 700 -50 5100 OFFICE SUPPLIES 1,230 1.500 1,681 1,400 -100 5200 OPERATING SUPPLY 8,144 11,091 9,764 11,000 -91 5201 FUEL AND OIL 10,535 9,900 7,983 10,630 730 5202 OPERATING SUPPLIES TIRES 1,926 3,000 2,679 2,800 -200 5203 UNIFORMS/PATCHES 5,868 7,500 6,678 7,250 -250 5400 BOOKS, PUBLICATIONS, ETC 3,822 3,500 2,389 3,500 0 6400 EQUIPMENT $750 OR MORE 18,455 20,491 18,900 0 20,491 TOTAL SUPPLIIS AND OTHER SERVICES: 1KI40 208,696 175,589 179,285 -29,411 GRAND TOTAL FOR DEPARTMENT 1,168,993 1,235,345 1,213,979 1,232,425 -2,920 Dept Personnel Change 2.58% Dept Operational Change-14.09% Amended Health Insurance to current rates Retirement contribution increased to 4.04% Reduced various line items Fuel adjusted based on consumption and est of cost Page 31 Aug 18th 2010 Budget Workshop 0 001-G n e eral Fund Department: Public Works (541) The Public Work Department's major function is to assure and insure the Citizens of Okeechobee are provided the maintenance of streets, drainage, parks and the road right -or -ways as well as the maintenance of the buildings and equipment required to carry out these tasks. The Public Works Department also strives to ensure fingerling canals located within the City are maintained for passageway as well as maintenance of the canal banks. Attend hurricane preparedness meetings as well as attend all City Council meetings and Technical Review Committee meetings to provide guidelines of applicants for new and/or revised projects. Oversee OUA projects that benefit the City and general beautification of medians and parks as well as building grounds. Work with DOT and CSX on road repairs, along with County and State Road Departments. Oversee ground maintenance of mowing and weeding and street sweeping. Maintain all signalization and street lights located in the City. Oversee and prepare for setup of all functions in the parks. Setup and manage Christmas decorations in parks and on the streets. Maintain equipment and fleet of vehicles for all departments. 2009 FY Accomuljshments • Cost Savings measures Requesting quotes Oversee Commerce Center Lakes Bid Completed Oversee Sidewalk Rehabilitation Bid Completed Oversee Roadway Maintenance Bid Completed Updated electrical service in the parks Engineered parking lot and ingress/egress at Central Elementary School Goals and Objective for Fiscal Year 2010 40 Continue implementing cost saving measures whenever possible Clean Canals Improve Drainage +> Bucket Truck and Backhoe 10 Provide sprinklers in Parks 5 and 6 Sidewalk Repair 10 Mowing Tractor Q • Q New Building for PW Yard Propose permit fees for OUA Page 32 Aug 18th 2010 Budget Workshop • General Fund - 001 DEPARTMENT: PUBLIC WORKS PERSONNEL COST: 2007/2008 2008/2008 2008/2008 2009/2010 BUDGET TO AC:T11A1 BUDGET CWMMA1 1100 EXECUTIVE SALARIES 121,842 129,890 129,890 rfwrvJCY 129,314 OYYYCI -576 1200 REGULAR SALARIES 227,827 254,257 254,257 253,132 -1,125 1400 OVERTIlvIE 1,917 5,000 5,000 5,000 0 1510 LONGEVITY/SERVICE INCENTIVE 0 0 0 0 0 2100 FICA 28,916 29,989 29,989 29,830 -159 2200 RETIREMENT 39,725 44,237 44,237 47,735 3,498 2300 LIFE AND HEALTH INSURANCE 50,076 50,600 50,600 52,172 1,572 2400 WORKERS COMPENSATION 18,990 18,930 24,853 24,853 5,923 TOTAL PERSONNEL COSTS: 489,293 532,903 538,926 542,036 9,133 Number of Positions Full Time Part Time • • Page 33 Aug 18th 2010 Budget Workshop • General Fund - 001 DEPARTMENT: PUBLIC WORKS SUPPLIES AND OTHER SERVICES: 2007/2008 2008/2008 2008/2009 2009/2010 BUDGET TO ACTUAL BUDGET COrMA r 3100 PROFESSIONAL SERVICES - - - -- - 3,330 ----- • 15,000 •�u•� • � 6,550 rnvrwcv 4,000 BUDGET -11,000 3400 OTHER CONTRACTUAL SERVICES 9,376 8,000 2,338 4,000 -4,000 3401 GARBAGE COLLECTION FEE 302,639 342,664 342,908 341,930 -734 4000 TRAVEL AND PER DIEM 608 1,500 469 1,000 -500 4100 COMM. & FREIGHT 4,615 6,200 3,880 4,600 -1,600 4300 UTILITIES 15,328 21,525 17,718 21,500 -25 4500 INSURANCE 49,270 32,100 32,100 36,175 4,075 4600 R&M VEHICLES 840 4,000 2,654 3,500 -500 4609 R&M BUILDING & EQUIPMENT 76,580 11,550 11,561 13,000 1,450 4901 EDUCATION 775 1,000 350 1,000 0 4909 MISCELLANEOUS 33 1,500 200 750 -750 5100 OFFICE SUPPLIES 195 500 356 500 0 5200 OPERATING SUPPLY 662 2,000 1,418 2,000 0 5201 FUEL AND OIL 19,437 19,022 13,369 20,000 978 5202 OPERATING SUPPLIES CnRES 2,219 3,000 3,340 5,000 2,000 5203 UNIFORMS 4,249 5,500 5,463 5,000 -500 5204 DUMPING FEES 335 1,000 568 500 -500 5205 MOSQUITO SPRAYING 105 0 0 0 0 5300 ROAD MATERIALS/SUPPLIES 19,816 10,400 15,939 15,400 5,000 5400 OOKS, PUBLICATIONS, ETC 106 500 500 500 0 6300 RIPROVEMENTS 74,961 49,124 28,569 0 oyr -49,124 6400 EQUIPMENT $750 OR MORE 4,265 1,200 1,150 0 -1,200 TOTAL SUPPLIES AND OTHER SERVICES: 589,744 537,285 491,400 480,355 -56,930 GRAND TOTAL FOR DEPARTMENT 1,079,037 Amended Health Insurance to current rates Retirement contribution % increased to 12.24% Reduced various line items Fuel adjusted based on consumption and est of cost Garbage collection cost reduced based on revised contract 1,070,188 1,030,226 1,022,391-47,797 Dept Personnel Change 1.71% Dept Operational Change-10.60% Page 34 Aug 18th 2010 Budget Workshop 301-PUBLIC FACILITIES FUND The public facility fund registers all fuel tax revenues for the city of Okeechobee The majority of the revenues in this fund must be used for transportation purposes. Maintaining streets, roads, right-of-ways. Capital projects related to transportation including equipment for maintaining our roads, righfofways. Fiscal Year 2010 projects and/or purchases Asphalt project, apprx 46,OOOsgyrds Right of way clean up Side Arm Tractor/Mower, $120,000; Transportation Equip Building, $140,000 • Page 35 Aug 18th 2010 Budget Workshop • Public Facility Fund-301 Public Facitiiv Fund (Transportation) • 2007/2008 2008/2009 2008/2009 . 2009/2010 BUDGET TO ACTUAL . BUDGET ESTIMATE PROPOSED BUDGET F/Y BEGINNING FUND BALANCE $ 19207,193 $ 782,413 $ 782,413 $ 575,675 301-313.4100 LOCAL OPTION GAS TAX $ 426,536 $ 349,478 $ 362,122 $ 346,478 -3,000 301-313.4200 LOCAL ALTER, FUEL USER FEE $ 181,203 $ 131,151 $ 137,503 $ 131,151 0 301-335.1220 SRS EIGHT CENT MOTOR FUEL $ - $ 62,335 $ 75,963 $ 62,120 -215 301-312.3000 NINETH CENT FUEL TAX $ 74,477 $ 56,802 $ 68,931 $ 56,802 0 301-335.4100 MOTOR FUEL TAX REBATE $ 3,071 $ 1,650 $ 2,939 $ 1,650 0 301-361.1000 INTEREST EARNINGS $ 29,136 $ 19,500 $ 3,004 $ 3,000 -16,500 301-369.1000 MISCELLANEOUS TOTAL REVENUES 1 714,4231 620,9161 65094621 601,201 -19,715 Public Facility Budgeted Revenues V76 01 11 229 59% Page 36 Aug 18th 2010 Budget Workshop • Public Facility Fund-301 Public Facitliv Fund (Transportation) 2007120M 2008/2008 2008/2009 2009/2010 BUDGET TO ACTUAL eunr.FT FCTIIIIIerF Panoneen CI In2CT 301-549.3100 PUBLIC FAC.-PROFESSIONAL SER. $ 2,875 $ 2,500 $ 1,000 $ 2,500 $ - 301-549-3400 PUBLIC FAC. CONTRACTUAL SERVI $ 63,300 $ 69,630 $ 57,600 $ 65,630 $ 4,000 301-549-4300 PUBLIC FAC. UTILITIES $ 79,489 $ 92,742 $ 58,382 $ 89,379 $ 3,363 301-549-4609 REPAIR & MAINTENANCE $ - $ - $ 2,250 $ 2,500 $ 2,500 301-549-5300 PUBLIC FAC. ROAD & MATERIALS $ 21,736 $ 26,096 $ 40,844 $ 40,096 $ 14,000 301-549-6300 PUBLIC FAC. P64PROVEMENTS $ 521,689 $ 333,955 $ 184,061 $ 349,000 $ 15,045 301-549.6302 PUBLIC FAC. BEAUTIFICATION $ 2,112 $ 10,000 $ 6,996 $ 5,000 $ 5,000 301-549.6400 PUBLIC FAC. MACHINERY & EQUIP $ 139,977 $ 200,000 $ 200,000 $ 260,000 $ 60,000 TOTAL EXPENSES S 831,178 $ 734,923 S 551,133 $ 814,105 $ 79,182 Transfer to General Fund S 476,616 $ 306,067 $ 306,067 $ 317,653 F/Y ENDING FUND BALANCE 1 1,090,4381 362,3391 575,6751 45,118 6300 Asphalt project (apprx 46,000sgyrds), right-of-way cleanup • 6400 Side Arm Tractor/Mower, $120,000; Transportation Equip Building, $140,000 8% 11% 32% 0% 5% 1% • Page 37 Aug 18th 2010 Budget Workshop • • CDBG FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 2007/2008 2008/2009 200812009 2009/2010 Proposed Actual Budget Estimate YBEGINNING FUND BALANCE $ S 8,574 EVENUES F GRANT STATE GRANT E-10 Eamin s $ - $ 13,096 $ 6,574 $ $ $ $ 302-331.3200 CDBG 302-331.3900 CDBG 302-361.1000 Interest 302-381.0000 TRANSFER IN -GENERAL FUND RESERVES TOTAL REVENUES $ 19,670 $ $ - EXPENDITURES 302-2552.3100 PROFESSIONAL SERVICES COMMERCIAL BUILDING REHAB MISCELLANEOUS SIDEWALKS & PEDESTRIAN MALLS $ 13,096 $ - $ - $ - 0 0 0 0 0 0 0 0 0 0 0 0 302-2552.4609 302-2552.4909 302-2552.6300 302-2652-3100 PROFESSIONAL SERVICES E-10 302-2652.3400 ENGINEERING SERVICES E-10 302-2652.6302 SEWER LINES CDBG E-10 302-2652.6304 WATER FACILITIES E-10 302-2652.6306 STREET H"ROVEMENTS TOTAL EXPENDITURES S 13,096 0 0 0 REVENUES LESS EXPENSES S. 6,574 0 0 0 302.9200 DUE TO GENERAL FUND F/Y ENDING FUND BALANCE $ 6,574 $ 6,574 Page 38 Aug 18th 2010 Budget Workshop 4D 303-Capital Improvement Fund Purpose This fund is used to spotlight all capital improvements, expenditures for the city excluding items to be purchased through Public Facilities (transportation/road related items) and items purchased with collected Impact Fees Items to be Funded for Fiscal _year 2010 Lease Purchase of 19 Police Vehicles, including equipment 3 Vehicles for Administration, Law Enforcement, and Fire Department ADA compliance with City Hall Bathroom & Electrical room renovation, • Barn Well Replacement Body Armor, computers, Fire equipment replacement, Smoke detector apparatus, Gas Imagers File cabinets (police records room) (2) computers and related equipment Police Radar Radio Equipment (inter -agency communication) Future items for consideration Refer to the 5 year Comprehensive plan Page 39 r Aug 18th 2010 Budget Workshop • • Page 40 Aug 18th 2010 Budget Workshop • • CAPITAL PROJECT-E"ACT FEES 2omnoos 2oosnoo9 2008/x009 x009n010 Actual Budget Estimate Pro F/Y BEGINNING FUND BALANCE $ 719,600 S 719,600 S 6,420 REVENUES ADMINISTRATION COST FOR IMPACT FEES INTEREST EARNINGS LAW ENFORCEMENT IMPACT FEES FIRE PROTECTION IMPACT FEES TRANSPORTATION IMPACT FEES TOTAL REVENUE $ - $ 600 $ 1,125 $ 750 $ 1 50 $ 2,3 $ 6,020 5 $ 1,472 $ 27 $ 1,771 $ 2,343 $ 3,683 S 9,296 $ 600 $ 25 $ 750 $ 1 250 $ 2,300 S 4,925 306 341.0000 306-361.1000 306-363.2201 306-363.2202 306-363.2400 E%PENMURES EE TS FIItE PROTECTPROJECTS TRANSPORTATEMENTS LAW ENF. CAPIEWE TRANSPORTATPROJECTS OTHER CAPITAMENT PROJECT/COST AL EXPENDITURES $ - $ - $ - $ 0 $ - $ - $ 74,000 $ $ - S 74,000 $ - S 6g.M =68,877 $ _ S 306-0521-6400 306-0522 6400 306-0541 6300 306 0541 6400 306A549 6400 303-381.000 TRANSFER OUL FUND TAL TRANSFER OUT $ $ - $ 1,725 $ 1,725 500 $ 500 $ 1,725 $ 1,725 TRANSFER OUT TO CAPITAL PROJ FUND TOTAL TRANSFER IN $ $ - $ 652,099 $ 652,099 $ 652,099 $ 652,099 $ - $ - $ 727,824 $ 721,476 $ 1 725 DUE TO CAPITAL ASSETS DUE FROM IMPACT FEE REVENUES $ 55,100 $ 55,100 $ 60,053 $ 60,053 $ 55,100 $ 55,100 F/Y ENDING FUND BALANCE $ - S - S 6,420 S 9,620 Page 41 a j` 4b, ft Aug 18th 2010 Budget Workshop • • J Page 42 • • nCI mn 2 RESOLUTION NO. 09-11 AUG 18, 2009 A PRELIMINARY RATE RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA PURSUANT TO THE SECTION 2.08, ORDINANCE NO. 784 RELATING TO THE PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES; SETTING FORTH A BRIEF DESCRIPTION OF SOLID WASTE SERVICES PROVIDED; DETERMINING THE SOLID WASTE ASSESSED COST FOR THE UPCOMING FISCAL YEAR; ESTABLISHING THE ESTIMATED ASSESSMENT RATE FOR THE UPCOMING FISCAL YEAR; AUTHORIZING AND SETTING A PUBLIC HEARING TO CONSIDER COMMENTS FROM THE PUBLIC CONCERNING ADOPTION OF AN ANNUAL RATE RESOLUTION; DIRECTING THE CITY ADMINISTRATOR TO UPDATE THE ASSESSMENT ROLL; AND TO PROVIDE NECESSARY NOTICE THEREOF TO AFFECTED LANDOWNERS IN THE CITY OF OKEECHOBEE; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Okeechobee, Florida has enacted Ordinance No. 784, which authorized the imposition of Solid Waste Assessments against certain assessable property located within the incorporated area of the City of Okeechobee, Florida; and WHEREAS, the City of Okeechobee, Florida has previously duly noticed and conducted a public hearing on August 21, 2001, which provided the opportunity to hear testimony and take written objections from the public and interested parties in accordance with Section 197.3632 Florida Statutes, and conjunction therewith, provided written notice to all affected property owners as to the effective time period, geographic area, and the maximum rate to be assessed against each parcel, and such additional information as required by law, and WHEREAS, Section 197.3632(5) requires that by September 15 of each year thereafter, the chair of the local governing board must certify a non -ad valorem assessment roll to the Tax Collector, which is necessary for the imposition of such assessments; and WHEREAS, the imposition of an annual Solid Waste Assessment is an equitable and efficient method of allocating and apportioning solid waste collection and disposal costs among parcels of property within the incorporated area of the City of Okeechobee, Florida; and WHEREAS, Ordinance No. 784 Section 2.08 thereof requires that prior to the adoption of an annual rate resolution that the City must enact a preliminary rate resolution, which includes the requirement of the City Administrator for the City of Okeechobee prepare an updated assessment roll; and WHEREAS, the City Council desires to continue the Solid Waste Collection Assessment program for the Fiscal Year beginning on October 1, 2009, and said assessment is a non -ad valorem assessment; and NOW, THEREOF, be it resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1. AUTHORITY. This resolution is adopted pursuant to the provisions of Ordinance No. 784; Resolution 01-08, Florida Statutes 197 and other applicable provision of law. Resolution No. 09-11 Page 1 of 3 SECTION 2. PURPOSE AND DEFINITIONS. This resolution constitutes a preliminary rate resolution as defined in Ordinance No. 784, Section 2.08, and previously adopted. The amount of the solid waste assessment imposed each Fiscal Year against each parcel of improved property shall be based on one or more of the following: a. Classification of improved property reasonably related to the generation of solid waste or recovered materials. b. The physical characteristics of a specific parcel or building. C. Any other factor reasonably related to the generation of solid waste or recovered materials; or Any combination of the foregoing; provided however, that the factor or combination of factors employed to compute the solid waste assessment shall result in a rate of assessment not in excess of the special benefit accruing to such parcel of improved property. SECTION 3. DESCRIPTION OF SERVICES. The services, facilities and programs to be provided to the citizens of the City of Okeechobee for solid waste collection for the upcoming Fiscal Year include the continuation of a franchise with a solid waste company acceptable to the City for the provision of such services; for such company to provide the labor and equipment necessary to fulfill solid waste services; to provide receptacles for collection; to provide for scheduled and emergency pick up services; to provide for pick up of white goods, trash and yard debris; and such other services customarily associated with such franchise services. SECTION 4. SOLID WASTE ASSESSED COSTS AND ESTIMATED RATES. It is determined that the solid waste assessed costs to be assessed for the upcoming Fiscal Year is the estimated sum of $379,922.40 and that this cost will be apportioned among customers at an estimated assessment rate for the upcoming Fiscal Year in the annual sum of $216.48. SECTION 5. UPDATING ANNUAL ASSESSMENT ROLL. That the City Administrator is directed to prepare an updated assessment roll for the Fiscal Year ending September 30, 2010 in the mannerprovided for in Ordinance No. 784. The updated assessment roll shall be certified on a compatible electronic medium with that of the Tax Collector, and shall post the non -ad valorem assessment for each parcel on the roll, to be presented to the City Council for adoption at an annual rate resolution, which shall be certified to the Tax Collector before September 15 of the current year. The City Council may make corrections or alterations to the roll up to 10 days prior to certification to the Tax Collector. SECTION 6. PUBLIC HEARING. The City Council authorizes and sets for public hearing the adoption of the annual assessment roll pursuant to Ordinance No. 784, Section 2.08, to receive public comment pertaining to adoption of the annual assessment roll on the following date and time, which shall be duly published by the City Clerk for the City of Okeechobee, Florida, to -wit: Date: Tuesday, August 18, 2009 Time: 6:00 p.m., or as soon thereafter as can be heard. Place: City Hall, 55 S. E. 3rd Avenue, Okeechobee, Florida. Resolution No. 09-11 Page 2 of 3 The City Clerk is further directed to provide any supplemental or additional notice of adoption of the annual assessment roll as may be deemed proper, necessary or convenient to the City. SECTION 7. SEVERABILITY. That if any portion of this resolution should be judicially determined to be unenforceable, then the balance thereof shall continue to remain in full force and effect. SECTION 8. EFFECTIVE DATE. This resolution shall become effective immediately upon its adoption. INTRODUCED AND ADOPTED in regular session this 18th day of August, 2009. ATTEST: James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Resolution No. 09-11 Page 3 of 3 im • • DMIBIT 3 RESOLUTION NO. 09-12 AIJG 18, 20" A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, RELATING TO THE PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES; CONTINUING IMPOSITION OF THE SOLID WASTE COLLECTION ASSESSMENT PREVIOUSLY ESTABLISHED BY RESOLUTION 01-08; ADOPTING THE ANNUAL RATE RESOLUTION AS PERMITTED BY ORDINANCE 784 FOR FISCAL YEAR 2009-2010; APPROVING THE PRELIMINARY RATE RESOLUTION; AND CERTIFYING THE SOLID WASTE ASSESSMENT ROLL AS AUTHORIZED BY FLORIDA STATUTES 197.3632(4)(5) AS NECESSARY UNDER FLORIDASTATUTES 197.3632; PROVIDING FOR PUBLIC HEARING AND COMMENT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Okeechobee, Florida has enacted Ordinance No. 784, which authorized the imposition of Solid Waste Assessments against certain assessable property located within the incorporated area of the City of Okeechobee, Florida; and WHEREAS, the City of Okeechobee, Florida has previously duly noticed and conducted a public hearing on August 21, 2001, which provided the opportunityto hear testimony and take written objections from the public and interested parties in accordance with Section 197.3632 Florida Statutes, and conjunction therewith, provided written notice to all affected property owners as to the effective time period, geographic area, and the maximum rate to be assessed against each parcel, and such additional information as required by law, and WHEREAS, Section 197.3632(5) requires that by September 15 of each year thereafter, the chair of the local governing board must certify a non -ad valorem assessment roll to the Tax Collector, which is necessary forthe imposition of such assessments; and WHEREAS, the imposition of an annual Solid Waste Assessment is an equitable and efficient method of allocating solid waste collection and disposal costs among parcels of property within the incorporated area of the City of Okeechobee, Florida; and WHEREAS, the City Council desires to continue the Solid Waste Collection Assessment program for the Fiscal Year beginning on October 1, 2009, and said assessment is a non -ad valorem assessment; and WHEREAS, the City has previously adopted a preliminary rate resolution for Fiscal Year 2009-2010 which adopted an estimated assessment rate, and which set the matter for public hearing this date to consider adoption of the annual assessment; and NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1. AUTHORITY. This resolution is adopted pursuant to the provisions of Ordinance No. 784; Resolution 01-08, Florida Statutes 197 and other applicable provision of law. SECTION 2. PURPOSE AND DEFINITIONS. This resolution continues an annual rate resolution as defined in Ordinance No. 784, Section 2.08, and previously adopted. The amount of the solid waste assessment imposed each Fiscal Year against each parcel of improved property shall be based on one or more of the following: Resolution No. 09-12 Page 1 of 4 a. Classification of improved property reasonably related to the generation of solid waste or recovered materials. b. The physical characteristics of a specified parcel or building. C. Any other factor reasonably related to the generation of solid waste or recovered materials; or d. Any combination of the foregoing; provided however, that the factor or combination of factors employed to compute the solid waste assessment shall result in a rate of assessment not in excess of the special benefit accruing to such parcel of improved property. SECTION 3. SOLID WASTE COLLECTION AND ANNUAL ASSESSMENT ROLL. a. It is hereby ascertained, determined and declared that continued imposition of an annual Solid Waste Assessment consistent with the maximum Assessment Rate schedule in Section 2.08 of Ordinance No. 784, and Resolution No. 01-08, and also as adopted as the preliminary rate resolution for Fiscal Year 2009-2010 adopted by the City Council at a duly advertised hearing continues to be a fair reasonable method of allocating waste collection and disposal costs among parcels of property within the incorporated area of the City of Okeechobee, Florida. b. That the City Administrator has caused to be prepared the assessment roll for the Fiscal Year ending September 30, 2010 in the manner provided for in Ordinance No. 784. The solid waste collection and disposal cost for which the solid waste collection and disposal assessment is intended to pay is $379,922.40. The cost shall be apportioned among the parcels of real property within the incorporated area of the City of Okeechobee, Florida as reflected on the assessment roll. C. It is hereby ascertained, determined, and declared that based upon the findings set forth in paragraph (a) and the solid waste collection and disposal cost described in paragraph (b), the Rate of Assessment for the 2009-2010 Fiscal Year as set forth in Appendix A and attached hereto and incorporated herein to continue an increase in the Assessment Rate included in any notice previously provided to owners of assessable property pursuant to Ordinance No. 784, Resolution 01-8, and Chapter 197 Florida Statutes. d. That the Solid Waste Collection Assessment Roll as presented by the City Administrator is hereby approved and adopted forthe 2009-2010 Fiscal Year, and the chair of the local governing board, being the Mayor for the City of Okeechobee, Florida or his designee', shall certify this non -ad valorem assessment roll on compatible electronic medium to the Tax Collector for Okeechobee County, Florida by September 15, 2009, which roll shall contain the posting of the non -ad valorem assessment for each parcel. SECTION 4. ESTABLISH MAXIMUM RATE OF ASSESSMENT. That the rate of assessment set forth in Appendix A for the year 2009 is adopted as the rate of assessment for the 2009-2010 Fiscal Year. The City of Okeechobee, through the chair or his or her designee, reserves the right to make such alterations to the assessment roll for up to ten days prior to such certification if errors or omissions are discovered in the roll. SECTION 5. SEVERABILITY. That if any portion of this resolution should be judicially determined to be unenforceable, then the balance thereof shall continue to remain in full force and effect. Resolution No. 09-12 Page 2 of 4 A. SECTION 6. EFFECTIVE DATE. This resolution shall become effective immediately upon its adoption. INTRODUCED AND ADOPTED in regular session this 18" day of August, 2009. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Resolution No. 09-12 Page 3 of 4 RESOLUTION NO.09-12 Appendix A The assessments will be computed by multiplying the rate of assessment by, the number of dwelling units for residential property uses. A single unit will be assessed on the following schedule: The amount to be levied in the year 2009: .......... $216.48 The maximum amount to be levied in the year 2010: .......... $232.72 The maximum amount to be levied in the year 2011: .......... $250.17 The maximum amount to be levied in the year 2012: .......... $268.93 The maximum amount to be levied in the year 2013: .......... $289.10 The maximum amount to be levied in the year 2014: .......... $310.78 The total annual revenue to be collected by this assessment for 2009-2010 is: ... $379,922.40 The estimated total annual revenue to be collected by this assessment for 2010-2011: ... $408,416.58 The estimated total annual revenue to be collected by this assessment for 2011-2012: ... $439,047.82 The estimated total annual revenue to be collected by this assessment for 2012-2013: ... $471,976.41 The estimated total annual revenue to be collected by this assessment for 2013-2014: ... $507,374.64 The estimated total annual revenue to be collected by this assessment for 2014-2015: ... $545,418.90 Resolution No. 09-12 Page 4 of 4 NDEPENE NEWSPAPERS OKEECHOBEE NEWS J STATE OF FLORIDA COUNTY OF OKEECHOBEE 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974 Before the undersigned authority personally appeared Judy Kasten, who on oath says she is Advertising Director of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attacbjed copy of advertisement being a--,, in the matter of — in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of - - � Al Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said) Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and afiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, corn- . mission or refund for the purpose of securing this advertisement for publication in the said newspaper. Judy Kasten Sworn to and subscribed before me this I day of _ d C} AD Notary Public, State of Florida at Large P:DIARY UCSTATEOFFWPJIjt Angie Bridges :Commission # DD779718 ' Expires: APR. 20, 2012 soririsD MU ATLANTIC BOBBING co., INC. (863) 763.3134 NOTICE OF PUBLIC HEARING TO CONTINUE IMPOSITION AND PROVIDE FOR SOLID WASTE COL- LECTION SPECIAL ASSESSMENTS PURSUANT TO FLORIDA STATUTES 197.3632, NOTICE IS HEREBY GIVEN by to City Council of the City of Okeechobee, Florida, will conduct a pubic hearing to consid- er continuing the imposition of annual solid waste collection special assessments for the provision of residential solid waste collection and disposal servkes within the hxxxporat ed area of the City of Okeechobee,. Florida. The hearing will be held at 6:00 p.m., or as soon there- after as possible, on Tuesday, August 18, 2009 in the Council Chambers, City Hall, 55 SE 3rd Avenue, Okeechobee, Florida, for the purpose of receiving public comment on the proposed assessments. All affected property owners have a right to appear at the hearing and to file written objections with the City Council within twen- ty (20) days of this notice. If a person decides to appeal any decision made by the City Council with respect to any matter considered at the hearing, such person will need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is based. City Clerk media are for the sole pur- pose of backup for official records of the Clerk. In accor- dance with the Americans with Disabilities Act (ADA) of 1990 persons needing special accommodation to partici- pate in this proceeding should contact the City CierKs Office at 863-763-3372 for assistance. Copies of the Solid Waste Collection, Disposal and Assessment Ordinance No. 784 and all subsequent Assessment Resolutions are available for inspection ail the Office of the City Clerk located at City Hall, 55 SE 3rd Avenue, Room 100, Okeechobee, Florida, Monday tc Friday, 8:00 a.m. to 4:30 p.m. except holidays. The assessments are anon -ad valorem assessment and will be collected by the Tax Collector in the same manner as your ad valorem tax bill, to be mailed in Novembei 2009, as , authorized by Section 197.3632, Florida Statutes. Failure to pay the assessments will cause a ta) certificate to be issued- against: the property which me) result in aloss of title.- By- James E. IGrk, Mayor Attest: Lane Gamrotea ,CMC, City Clerk • • DmIBIT 4 AUG 18, 2009 THIRD AMENDMENT TO FRANCHISE AGREEMENT THIS THIRD AMENDMENT TO FRANCHISE AGREEMENT is made this day of 2009 by and between the CTTY OF OKEECHOBEE, FLORIDA, a municipal corporation ("City") and WASTE MANAGEMENT INC. OF FLORIDA, successor by merger to L.P. Sanitation, Inc., ("Contractor"). WITNESSETH WHEREAS, the City and Contractor are parties to that certain Franchise Agreement dated July 7,1987, which provides for solid waste collection services with the City boundaries (the "Franchise Agreement"); and WHEREAS, the Franchise Agreement has been previously extended and modified; and WHEREAS, the parties desire to extend the term and make additional modifications to the Franchise Agreement. NOW, THEREFORE, in consideration of the mutual covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Term of Franchise. Section 2 of the Franchise Agreement is deleted and replaced with the following: "Subject to the termination rights of the City, this franchise shall remain in full force and effect until September 30, 2014; provided furthermore, this franchise may thereafter be renewed for consecutive five (5) year periods upon the same terms, conditions and limitations imposed hereby, Contractor shall give notice to the City of an intent to extend this Franchise Agreement at the end of the term, which notice shall be delivered to the City by Certified Mail, Return Receipt Requested, not later than one hundred and eighty (180) days prior to termination. For purposes of such notification, the City's address shall be: City Clerk, City of Okeechobee, 55 Southeast 3rd Avenue, Okeechobee, Florida 34974." 2. Service -Garbage and Trash • The title to Section 3 of the Franchise Agreement is modified by deleting "Service -Garbage and Trash" and replacing it with "Service - Solid Waste and Recyclable Collection". 3. Residential - Section 3 (a) is amended by: deleting the first word of the first sentence ("Garbage") and replacing with "Solid Waste and Recyclable material". 4. Annual Review - (amending the Second Amendment) : Section 29, first paragraph, fourth sentence is deleted and replaced with the following: "The new annualized collection portion and non -fuel related component of the rates shall not exceed a cap of 7.5%in any year." The first sentence of the second paragraph is amended by: replacing "quarterly' with "annually' and deleting the last sentence and fuel chart, referring to: "Schedule A". 5. Schedule A. Schedule A (Rates) is deleted and replaced with new Schedule A annexed hereto. 6. All provisions of the Agreement not specifically modified herein shall remain in full force and effect. IN WITNESS WHEREOF, the undersigned set their hands and seals this day of 2009. Attest: Attest: Waste Management Inc. of Florida by: City of Okeechobee, Florida City Clerk by: APPROVED FOR LEGAL SUFFICIENCY: City Attorney Mayor Jul 24 2009 9:14RM JE LRSERJET FAX Services 1011/ 009 10/1/2010 1 1011/2011 10/1/2012 10/1/2013 Collection $ . 1 .30 $ 12.30 $ - $ - Disposal' Based on Current Gate Rate $ _16 $ 4.10. Total $ 1 .46 $ 16.40 $ - $ - $ Franchise Fee 10% $ .65 $ 1.64 $ - $ - Total $ 1 .11 $ 18.04 $ - $ - Is _ uommerclal 5 to Waste Collection Rates - Collection & Disposal (ra below include 10% franchise fees Services Component. 1 I 2x 3x 4x 5x 6x 7x xPU Collection $ 5 .41 $ 104.65 $ 145.04 $ 185.41 $ 225.81 $ 266.21 S 306.61 2 Yard Dis I $ 2 .10 % 40.20 $ 60.30 $ 80.40 $ 100.50 $ 120.60 $ 140.70 Fuel $ .58 $ 15.64 $ 21.61 $ 27.71 $ 33.74 $ 39.78 $ 45.81 Total $ 8 .09 $ 160.48 $ 227-01 $ 293.52 $ 360.051$ 426.59. $ 493.12 $. 37.53 3 Yard Collection $ 7 .43 $ 138.33 176.92 $ 205.89 $ 248.25 $ 290.60 $ 332.96 Disposal $ 3 .15 $ 60.30 $ 90.45 $ 120.60 $ 150.75 .$ 180.90 .$ 211.05 Fuel $ 1 .87 $ 20.67 $ 26.44 $ 30.77 $ 37.09 $ 43.42 $ 49.75 Total $ 12 .45 $ 219.30 $ 293.81 $ 357.25 436.09 $ 514.93. 593.76 $ 48.19 Collection $ .17 $ 156.34 $ 186.41 232.62 270.77 $ 311.06 $ 351.34 4 Yard Disposal $ 4 .20 $ 80.40 $ 120.60 $ 160.80 $ 201.00 $ 241.20 $ 281.40 Fuel $ 1 .07 $ 23.36 $ 27.85 $ 34.78 $ 40.46 $ 46.48 S 525d Total $ 14 .44 $ 260.10 $ 334.87 $ 428.18 512.23 6 Yard Collection $ 12 .18 $ 184.30 $ 244.63 $ 301.20 $ 353.24 Disposal $ 6 _30 $ 120.60 $ 180.90 $ 241.20 $ 301.50 Fuel $ 1 .56 $ 27.54 $ 36.55 $ 45.01 $ 52.78 Total $ 20 .03 $ 33244 $ 462-08 ; 587.401$ 707.52 8 Yard Collection $ 14 .37 $ 203.72 $ 257.83 $ 311.95 $ 364.01 Disposal $ 8 .40 $ 160.80 $ 241.201 $ 321.60 $ 402.00 Fuel $ 2 .97 $ 30.44 $ 38.53 $ 46.61 $ 54.39 Total $ 24 .74 $ 394.97 $ 537-591 $ 680.17 $ 920.46 Commercial Cans 9 of Cans >>> 1 2 3 4 5 lx/Week Svc $ .11 $ 10.75 $ 13.22 $ 15.92 $ 23.74 Disposal Fuel $ Total $ 1 Canters: $ Roll -nuts: $ t.otrkbar. $ 8 Lock/Unlock: $ 1 Rollofi 2D .60 $ 7.20 $ 10.80 $ 14.40 $ 18.00 .21 $ 1.61 $ 1.98 $ 2.38 $ 3.55 .93 $ 19.55 $ 26.00 $ 32.70 $ 45.29 .12 per month maintenance .12 per month per number of service dayshveek .09 Installation .61 monthly fee x the number of pickupsMreek Collection Rates - Collection & Disposal d 30yd 40 d Compactor $ 16 .90 $ 179.23 $ 188.56 $ 188.56 62.32 61.80 6 44.24 21.60 631 72.45 maw per pun pws otsposal Fuel per pull Total Wasted Trip Charge: $ 7.17 Disposal: C&D $ 17.79 per ton Monthly Charge< Two Haul Min: $ 7.19 Garbage $ 32.81 per ton Vegetation $ 15.38 per ton f)IIBIT 5 AUG 18, 2009 ORDINANCE NO. 1047 AN ORDINANCE CLOSING, VACATING AND ABANDONING A PORTION OF SOUTHWEST 15T" STREET, FROM SOUTHWEST 3RD AVENUE WESTWARD TO THE DEAD-END, AS DESCRIBED HEREIN; RESERVING UNTO THE CITY ITS SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE EASEMENT FOR PUBLIC UTILITIES PURPOSES; AND DIRECTING THE CITY CLERK TO RECORD THE ORDINANCE IN THE PUBLIC RECORDS OF THE CLERK OF THE CIRCUIT COURT IN AND FOR OKEECHOBEE COUNTY, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has received a Street Closing Application (No. 09-001-SC) from property owner(s) Keith and Genia Arbogast, for the closing of a certain right-of-way as described in this ordinance to access their property and develop a driveway; and WHEREAS, a review of such application at duly advertised meetings by the Technical Review Committee held on June 18, 2009, and the City Planning Board held on July 16, 2009, and submitted by Staff Report, reveals that it is in the best interest of the citizens of the City of Okeechobee as a whole to grant said application; and WHEREAS, the granting of the application will serve a legitimate public interest and is a proper exercise of the municipal authority of the City of Okeechobee as a discretionary function; NOW, THEREFORE, BE IT ORDAINED by the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section One. The right-of-way described hereafter is hereby closed, vacated and abandoned by the City of Okeechobee, Florida to -wit: THAT PORTION OF SOUTHWEST 15" STREET, FROM SOUTHWEST 3RD AVENUE WESTERLY TO THE DEAD-END AS SITUATED BETWEEN BLOCKS 25 AND 26, SOUTH OKEECHOBEE SUBDIVISION, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 5, PAGE 7, OF THE PUBLIC RECORDS FOR OKEECHOBEE COUNTY, FLORIDA. Section Two. The City of Okeechobee, Florida hereby reserves unto itself, its successors or assigns, a perpetual non-exclusive easement on the North 40 feet of said Southwest 15" Street for public utility purposes, in, over or under the right-of-way as described herein from Southwest 3rd Avenue Westerly to the dead end. Section Three. The City Clerk shall cause a certified copy of the ordinance to be recorded in the public records of Okeechobee County, Florida. Section Four. This ordinance shall be set for final public hearing the 1" day of September, 2009, and shall take effect immediately upon its adoption. INTRODUCED for first reading and set for final public hearing this 18' day of August, 2009. ATTEST: James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk Ordinance No.1047 - Page 1 of 2 PASSED and ADOPTED on second and final public hearing this 1" day of September, 2009. ATTEST: James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No.1047 - Page 2 of 2 AUGUST IST" AGENDA -EXHIBIT NO. 6 MEMORANDUM TO: Mayor and Council Members FROM: City Clerk Gamioteadj� SUBJECT: Citizen Board Appointments DATE: August 18, 2009 We have received 3 applications for the Code Enforcement Board to date. They are: Judy Douglas Melissa Close Bill Ledferd A motion would be in order to appoint the following positions and terms. *Regular member to the Code Enforcement Board, term being 8/19/09 to 4/30/2011, to replace Penny Revels. *Regular member to the Code Enforcement Board, term being 8/19/09 to 4/30/2010, to replace Lester McCreary. *Alternate member to the Code Enforcement Board, term being 8/19/09 to 4/30/2011, to replace Allison Murphy. Once these are appointed that will leave 1 alternate position vacant. 55 Southeast 3' Avenue * Okeechobee * Florida * 34974 * (863) 763-3372 APPLICATION FOR CITY BOARD/COMMITTEE APPOINTMENTS Please print or type all information. The information from this application will be used by the City Council in considering action on your appointment. The application MUSTBE COMPLETED IN FULL. Answer "none" or "not applicable" where appropriate. CHECK BOARD(S) OF INTEREST TO YOU (A COPY OF EACH BOARDS DUTIES, MEETING DATES & TIMES ARE ATTACHED): ❑ Planning Board - Board of Adjustment & Appeals - Design Review Board VCode Enforcement Board ❑ Okeechobee Utility Authority Board of Directors ❑ General Employees & OUA Pension Fund Trustee's ❑ Other: APPLICANTS FULL NAME:' NAME COMMONLY USED: RESIDENCE ADDRESS: 3 i� HOW LONG AT ADDRESS: Years. Is this in the City Limits? es ❑No m MAILING ADDRESS: s HOME TELEPHONE: CELUOTHER TELEPHONE: S _ ce CURRENT EMPLOYER & OCCUPATION: a 12 E-t-C I') 4 PO BUSINESS ADDRESS: 3 ,114'st WORK TELEPHONE: A FAX NUMBER(S):La I DATE OF BIRTH: Z31 2 ARE YOU A US CITIZEN? *es ❑No, explain: FLORIDA REGISTERED VOTER? es County Registered in: ❑No EDUCATION: High School Name & Location: ka.0(2), Y Year Graduated: POST SECONDARY EDUCATION: NAME & LOCATION: DATES ATTENDED: CERTIFICATEIDEGREE REC'D: ��► suV� r ye J /I Lf 6 . ?410 as oz�o MILITARY SERVICE: DATES: BRANCH: DATE DISCHARGED: ARE YOU CURRENTLY EMPLOYED AS:m (✓ALL THAT APPLY) ❑General Contractor iness Person ❑Architect ❑Engineer OSub-Contractor ❑Realtor OAttomey ODoctor ❑Surveyor ❑Lay. Person OUrban Planner ❑Landscape Architect LIST ALL OF YOUR EMPLOYMENT, EXCEPT YOUR CURRENT EMPLOYER, DURING THE LAST 5 YEARS: NAME & ADDRESS TYPE OF BUSINESS JOB TITLE DATES � � b 4a1?' 1 q y HAVE YOU EVER BEEN APPOINTED OR DOYOU CURRENTLY SERVE ON A CITIZEN OR COMMUNITY BOARD FOR ANY OTHER AGENCY OR GOVERNMENT? DYES ANO. IF YES, LIST: AGENCY BOARD NAME POSITION DATES STATEYOUR EXPERIENCESAND INTERESTS OR ELEMENTS OFYOUR PERSONAL HISTORYTHAT QUALIFYYOU FOR THIS APPOINTMENT. HAVEY6U RECEIVED ANY D REE(S), PROFESSIONAL CER FICATION(S) OR DESIGNATION(S) RELATED TO THE SUBJECT MATTER OF THIS APPOINTMENT? OYES)tO. IF YES, LIST: ARE YOU NOW OR HAVE YOU EVER BEEN ELECTED OR APPOINTED TO ANY PUBLIC OFFICE? QYES�k0. IF YES, LIST: OFFICE TITLE DATE OF ELECTION TERM LEVEL OF GOVERNMENT HAVE YOU EVER BEEN CONVICTED OF A CRIME, PLEAD GUILTY OR NO CONTEST TO A CRIMINAL CHARGE, OR ENTERED INTO AN AGREEMENT SETTING FORTH THE TERMS LEADING TO THE REDUCTION OR DISMISSAL OF THE CHARGES? (Exclude traffic violations for which a fine or civil penalty of $150 or less was paid) OYES *0. IF YES, DESCRIBE: Where convicted: Date of conviction: DO YOU KNOW OF ANY REASON WHY YOU WILL NOT ABE ABLE TO ATTEND FULLY TO THE DUTIES OF THE OFFICE OR POSITION TO WHICH YOU HAVE BEEN OR WILL BE APPOINTED, INCLUDING BUT NOT LIMITED TO COMPLETING AND FILING A FINANCIAL DISCLOSURE FORM ANNUALLY WITH THE STATE? Id0 HAVE YOU EVER BEEN FOUND IN VIOLATION OF FLORIDA STATUTES CHAPTER 112, PART III "CODE OF ETHICS FOR PUBLIC OFFICERS AND EMPLOYEES? ❑YES �Qo IF YES, LIST: DATE: NATURE OF VIOLATION: DISPOSITION: THE FOLLOWING INFORMATION IS USED WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, AGE, DISABILITY OR MARITAL STATUS. HOWEVER, THE FEDERAL AND STATE GOVERNMENTS REQUIRE THE CITY PROVIDE STATISTICS ON THE NUMBER OF WOMEN, MINORITIES, VETERANS AND DISABLED PERSONS THAT ARE APPOINTED TO BOARDS. INFORMATION WILL BE USED FOR STATISTICAL PURPOSES ONLY AND HAVE NO BEARING ON YOUR APPOINTMENT: SEX: ❑MALE,*_.,EMALE ETHNIC GROUP: ,AUCASIAN OBLACK OSPANISH HERITAGE UNATIVE AMERICAN OASIAN OR PACIFIC ISLANDER ❑OTHER(specify): ✓ALL THAT APPLY: OWARTIME PERIOD VETERAN UDISABLED VETERAN OVIETNAM VETERAN HANDICAPPED STATUS: OYES*O. IF YES, WHAT IS THE HANDICAP?: ARE YOU A CURRENT OR FORMER LAW ENFORCEMENT OFFICER, OTHER EMPLOYEE® OR THE SPOUSE OR CHILD OF ONE, WHO IS EXEMPT FROM PUBLIC RECORDS DISCLOSURE UNDER FLORIDA STATUTE CHAPTER 119.07(3)(k)1? DYES DESCRIBE ANY SKILLS AND BACKGROUND INFORMATION ABOUT YOURSELF THAT WOULD BE HELPFULTO THE BOARD YOU WISH TO SERVE ON. IF MORE SPACE IS NEEDED, PLEASE ATTACH AN AnnlTlr)NAl pef=� STATEMENT OF APPLICANT: I certify that the answers are true and complete to the best of rn knowledge. I authorize investigation of all statements contained in this application. I hereby release all companies, schools or persons from all liability for any damage for issuing this information. I understand that the City may request a copy of my driver's license. I have the right to request that the City completely and accurately disclose to me the contents of any investigation or reports upon request to the Office of the City Clerk. CERTIFICATION: I understand that falsification, omission, misleading statements, or misrepresentation is cause for rejection of this application. I understand that this application is a Public Record and is subject to the provisions of Florida Statutes Chapter 119. I hereby acknowledge that I have read and understand each of the above statements. Signature of Applicant: Date: OO City residence is only a requirement for the OUA and Pension Boards. ©The City Code Book Sec. 70-151, 70-171, 70-19170-211 read: "....membership of the board, where possible, shall consist of any of the following: architect, engineer, surveyor, urban planner, landscape architect, general contractor, realtor, business person, and lay persons" Other covered jobs include: correctional and correctional probation officer, firefighters, human resource officers, code enforcement officers, certain judges, assistant state attorneys, state attorneys, assistance and statewide prosecutors, personnel of the department of revenue or local governments whose responsibilities include revenue collection and enforcement of child support enforcement and certain investigators in the department of children and families [see §119.07(3)(k)1, F.S.]. PLEASE RETURN COMPLETED APPLICATION TO: CITY OF OKEECHOBEE OFFICE OF THE CITY CLERK 55 SE 3RD AVENUE OKEECHOBEE, FLORIDA 34974 CLERK OFFICE USE ONLY: BOARD APPOINTED TO CITY COUNCIL MEETING: INITIAL TERM: LETTER SENT: REAPPOINTMENT(S): RESIGNED: CERTIFICATE AWARDED: City of Okeechobee 55 Southeast 3'" Avenue * Okeechobee * Florida * 34974 * (863) 763-3372 APPLICATION FOR CITY ROAPnn-_AIIAMITTCC Annn1L1Tnz�&m-rrk - - ----- �.�■ ■ vnINImV110Iv Please print or type all information. The information from this application will be used by the City Council in considering action on yourappointment. The application MUST BE COMPLETED IN FULL. Answer "none" or "not applicable" where appropriate. ✓CHECK BOARD(S) OF INTEREST TO YOU A COPY OF EACH BOARDS DUTIES, MEETING DATES & TIMES ARE ATTACHED CITY RESIDENCE IS A REQUIREMENT for the OUA, Pension and Code Enforcement Boards. O Planning Board - Board kode El Okeechobee Utility ❑ General Employees El Other of Adjustment & Appeals - orcement Authority Board of & OUA Pension Fund Design Review Board Board Directors Trustee's APPLICANTS FULL NAME: NAME COMMONLY USED: S 0-b oyle RESIDENCE ADDRESS: HOW LONG AT ADDRESS: Years Is this in the City Limits? Q�es ONO MAILING ADDRESS: 5E� HOME TELEPHONE: aDz>- 5tJri _ CELUOTHER TELEPHONE: _ L03 _ CURRENT EMPLOYER & OCCUPATION: BUSINESS ADDRESS: WORK TELEPHONE:Ls--t) -Bui - _ ;tn t t) FAX NUMBER(S): DATE OF BIRTH: Cq _ 19 -'Q-I �P4 ARE YOU A US CITIZEN? 10es ❑No, explain: FLORIDA REGISTERED VOTER? AS County Registered in: (�Ke�Chobe� ONo EDUCATION: High School Name & Location:' K&AC i Db&— qi�h 56-oot Year Graduated: GED- t POST SECONDARY EDUCATION: NAME & LOCATION: DATES ATTENDED: CERTIFICATEMEGREE REC'D: MILITARY SERVICE: DATES: BRANCH: 'DATE DISCHARGED: ARE YOU CURRENTLY EMPLOYED AS: UGeneral Contractor mousiness Person UArchitect (✓ALL THAT APPLY) OEngineer OSub-Contractor ORealtor Clo�ttomey UDoctor USurveyor ay Person ❑Urban Planner ULandscape Architect LIST ALL OF YOUR EMPLOYMENT, EXCEPT YOUR CURRENT EMPLOYER, DURING THE LAST 5 YEARS: NAME & ADDRESS TYPE OF BUSINESS JOB TITLE DATES I -a Ke RooFrx� Rm(�ocJ SeCoe+ar�A 50W -QO05 3xg Lam Etec-k-,c tec:IricCLt SecreW(-� D-oO5 -- QoOg HAVE YOU EVER BEEN APPOINTED OR DO YOU CURRENTLY SERVE ON A CITIZEN OR COMMUNITY BOARD FOR ANY OTHER AGENCY OR GOVERNMENT? ❑YES IANO IF YES, LIST: AGENCY BOARD NAME POSITION DATES STATEYOUR EXPERIENCESAND INTERESTS OR ELEMENTS OF YOUR PERSONAL HISTORY THAT QUALIFY YOU FOR THIS APPOINTMENT.1: r,o-Ve, m0-ny yea_r5 S exlperienCe ► n deoulio q ui+h +h(! Publ; C . S�Om �i"2r cJepend� b12 C reel ve.r(, I nA-ere5-4ed in 1 ee rn i n neLo � i nq5 i n �'2gp�c ds o0( clommoni . I �i It vtz Lis b� -�rCGC 0 Ordiny -Io _} 6� 1c S HAVE YOU RECEIVED ANY DEGREE(S), PROFESSION L CERTIFICATION(S) OR DESIGNATION(S) RELATED TO THE SUBJECT MATTER OF THIS APPOINTMENT? AYES &INO. IF YES, LIST: ARE YOU NOW OR HAVE YOU EVER BEEN ELECTED OR APPOINTED TO ANY PUBLIC OFFICE? OYES 12NO IF YES, LIST: OFFICE TITLE DATE OF ELECTION TERM LEVEL OF GOVERNMENT HAVE YOU EVER BEEN CONVICTED OF A CRIME, PLEAD GUILTY OR NO CONTEST TO A CRIMINAL CHARGE, OR ENTERED INTO AN AGREEMENT SETTING FORTH THE TERMS LEADING TO THE REDUCTION OR DISMISSAL QF THE CHARGES? (Exclude traffic violations for which a fine or civil penalty of $150 or less was paid) AYES ii9NO IF YES, DESCRIBE: Where convicted: Date of conviction: DO YOU KNOW OF ANY REASON WHY YOU WILL NOT ABE ABLE TO ATTEND FULLY TO THE DUTIES OF THE OFFICE OR POSITION TO WHICH YOU HAVE BEEN OR WILL BE APPOINTED, INCLUDING BUT NOT LIMITED TO COMPLETING AND FILING A FINANCIAL DISCLOSURE FORM ANNUALLY WITH THE STATE? HAVE YOU EVER BEEN FOUND IN VIOLATION OF FLORI STATUTES CHAPTER 112, PART III "CODE OF ETHICS FOR PUBLIC OFFICERS AND EMPLOYEES? OYES UO IF YES, LIST: DATE: NATURE OF VIOLATION: DISPOSITION: THE FVLLVwmL* mrvnm %ii— mo.,., .......,....._�_r - - -- DISABILITY OR MARITAL STATUS. HOWEVER, THE FEDERAL AND STATE GOVERNMENTS REQUIRE THE CITY PROVIDE STATISTICS ON THE NUMBER OF WOMEN, MINORITIES, VETERANS AND DISABLED PERSONS THAT ARE APPOINTED TO BOARDS. INFORMATION WILL BE USED FOR STATISTICAL PURPOSES ONLY AND HAVE NO BEARING ON YOUR APPOINTMENT: SEX: ❑MALE Wf EMALE ETHNIC GROUP: U CAUCASIAN OBLACK USPANISH HERITAGE UNATIVE AMERICAN UASIAN OR PACIFIC ISLANDER UOTHER(specify): ./ALL THAT APPLY: OWARTIME PERIOD VETERAN ❑DISABLED VETERAN UVIETNAM VETERAN HANDICAPPED STATUS: OYES g�o IF YES, WHAT IS THE HANDICAP? e ARE YOU A CURRENT OR FORMER LAW ENFORCEMENT OFFICER, OTHER EMPLOYEE a OR THE SPOUSE OR CHILD OF ONE, WHO IS EXEMPT FROM,?UBLIC RECORDS DISCLOSURE UNDER FLORIDA STATUTE CHAPTER 119.07(3xk)1? OYES 1JNO DESCRIBEANYSKILLSAND BACKGROUND INFORMATION ABOUT YOURSELF THAT WOULD BE HELPFULTO THE BOARD YOU WISH TO SERVE ON. IF MORE SPACE IS NEEDED, PLEASE ATTACH AN ADDITIONAL PAGE. T C r,ri Q► 1( sear 00 r'' T i P,2j�( �kP� f i l 7SiYd 1P I (1 PCx f in h i s CprAwlnn hi p nP Qrvy ACl { -1 n .e- t'L�CPC hnl-v>e L -u (fyle B c rd STATEMENT OF APPLICANT: I certify that the answers are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this application. I hereby release all companies, schools or persons from all liability for any damage for issuing this information. I understand that the City may request a copy of my driver's license. I have the right to request that the City completely and accurately disclose to me the contents of any investigation or reports upon request to the Office of the City Clerk. CERTIFICATION: I understand that falsification, omission, misleading statements, or misrepresentation is cause for rejection of this application. I understand that this application is a Public Record and is subject to the provisions of Florida Statutes Chapter 119. I hereby acknowledge that I have read and understand each of the above statements Signature of OThe City Code Book Sec. 70-151, 70-171, 70-19170-211 read: "....membership of the board, where possible, shall consist of any of the following: architect, engineer, surveyor, urban planner, landscape architect, general contractor, realtor, business person, and lay persons! ®Other covered jobs include: correctional and correctional probation officer, firefighters, human resource officers, code enforcement officers, certain judges, assistant state attorneys, state attorneys, assistance and statewide prosecutors, personnel of the department of revenue or local governments whose responsibilities include revenue collection and enforcement of child support enforcement and certain investigators in the department of children and families (see §119.07(3)(k)1, F.S.). PLEASE RETURN COMPLETED APPLICATION TO: CITY OF OKEECHOBEE OFFICE OF THE CITY CLERK 55 SE 3RD AVENUE OKEECHOBEE, FLORIDA 34974 CLERK OFFICE USE ONLY. - BOARD APPOINTED TO CITY COUNCIL MEETING: INITIAL TERM: LETTER SENT: REAPPOINTMENT(S): RESIGNED: CERTIFICATE AWARDED: City of Okeechobee 55 Southeast"' Avenue * Okeechobee * Florida * 34974 * (863) 763-3372 APPLICATION FOR CITY RnADn11-_nluulT7IMC A nnn1.1r.,t--..-rr. Please print or type all information. The information from this application will be used by the City Council in considering action on your appointment. The application MUST BE COMPLETED /N FULL. Answer "none" or "not applicable" where appropriate. ,/CHECK BOARD(S) OF INTEREST TO YOU A COPY OF EACH BOARDS DUTIES, MEETING DATES & TIMES ARE ATTACHED CITY RESIDENCE IS A REQUIREMENT for the OUA, Pension and Code Enforcement Boards. ❑ Planning Board - Board Code U Okeechobee Utility ❑ General Employees ❑ Other: of Adjustment & Appeals - Enforcement Authority Board of & OUA Pension Fund Design Review Board Board Directors Trustee's APPLICANTS FULL NAME:�1 NAME COMMONLY USED: J RESIDENCE ADDRESS: 6, E. 'f 7"h HOW LONG AT ADDRESS: Years Jclr Is this in the City Limits? i Yes UNo MAILING ADDRESS: .SFtJvt e ,q 5 04 Jl a J HOME TELEPHONE: S6 3 _d 4) _3 06 a, CELUOTHER TELEPHONE: Af e->,,C. CURRENT EMPLOYER & OCCUPATION: j - -Y--, ,e rs - BUSINESS ADDRESS: f WORK TELEPHONE:FAX NUMBER(S): DATE OF BIRTH: r 2 - 4/ ARE YOU A US CITIZEN? es ❑No, explain: FLORIDA REGISTERED VOTER? tdYes County Registered in: ❑No EDUCATION: High School Name & Location: " S • ,A • il. 717- Year Graduated: 963 POST SECONDARY EDUCATION: NAME & LOCATION: DATESATTENDED: CERTIFICATEIDEGREE RECD: /yloa PP,q,i' k )-V-1C T /y./7 �! a MILITARY SERVICE: DATES: BRANCH: DATE DISCHARGED: l g -d—,7 v Ta 6 IR ` ,v . 2 - ARE YOU CURRENTLY EMPLOYED AS: UGeneral Contractor ❑Business Person DArchitect ® (✓ALL THAT APPLY) ❑Engineer USub-Contractor URealtor DAttorney ❑Doctor USurveyor ULay Person UUrban Planner ULandscape Architect g Ti C' 44 LIST ALL OF YOUR EMPLOYMENT, EXCEPT YOUR CURRENT EMPLOYER, DURING THE LAST 5 YEARS: NAME & ADDRESS TYPE OF BUSINESS JOB TITLE DATES Z. -Z z.z 5> P czw7'r' 7A HAVE YOU EVER BEEN APPOINTED OR DO YOU CURRENTLY SERVE ON A CITIZEN OR COMMUNITY BOARD FOR ANY OTHER AGENCY OR GOVERNMENT? �4ES ONO DATES IF YES, LIST: AGENCY BOARD NAME POSITION �j 0,4 C: .z� C'�1�.AAAQ 19iS STATEYOUR EXPERIENCESAND INTERESTS OR ELEMENTS OFYOUR PERSONAL HISTORYTHAT QUALIFYYOU FOR THIS APPOINTMENT. / 3 yip o.� O �i� c a �F - mru-7- Lc HAVE YOU RECEIVED ANY DEGREE(S), PROFESSIONAL CERTIFICATIO (S) OR DESIGNATION(S) RELATED TO THE SUBJECT MATTER OF THIS APPOINTMENT? OYES O• IF YES, LIST: ARE YOU NOW OR HAVE YOU EVER BEEN ELECTED OR APPOINTED TO ANY PUBLIC OFFICE? OYES N060 IF YES, LIST: OFFICE TITLE DATE OF ELECTION TERM LEVEL OF GOVERNMENT HAVE YOU EVER BEEN CONVICTED OF A CRIME, PLEAD GUILTY OR NO CONTEST TO A CRIMINAL CHARGE, OR ENTERED INTO AN AGREEMENT SETTING FORTH THE TERMS LEADING TO THE REDUCTION OR DISMISSAL 9F THE CHARGES? (Exclude traffic violations for which a fine or civil penalty of $150 or less was paid) OYES v2NO IF YES, DESCRIBE: Where convicted: Date of conviction: DO YOU KNOW OF ANY REASON WHY YOU WILL NOT ABE ABLE TO ATTEND FULLY TO THE DUTIES OF THE OFFICE OR POSITION TO WHICH YOU HAVE BEEN OR WILL BE APPOINTED, INCLUDING BUT NOT LIMITED TO COMPLETING AND FILING A FINANCIAL DISCLOSURE FORM ANNUALLY WITH THE STATE? W HAVEYOU EVER BEEN FOUND IN VIOLATION OF FLORIDA STATUTES CHAPTER 112, PART III "CODE OF ETHICS FOR PUBLIC OFFICERS AND EMPLOYEES? OYES 9NO IF YES, LIST: DATE: NATURE OF VIOLATION: DISPOSITION: THE FOLLOWING IrVuKiNukiwn 10 w"r=.+......,.....— DISABILITY OR MARITAL STATUS. HOWEVER, THE FEDERAL AND STATE GOVERNMENTS REQUIRE THE CITY PROVIDE STATISTICS ON THE NUMBER OF WOMEN, MINORITIES, VETERANS AND DISABLED PERSONS THAT ARE APPOINTED TO BOARDS. INFORMATION WILL BE USED FOR STATISTICAL PURPOSES ONLY AND HAVE NO BEARING ON YOUR APPOINTMENT: SEX: MALE OFEMALE ETHNIC GROUP: OCAUCASIAN OBLACK OSPANISH HERITAGE ❑NATIVE AMERICAN OASIAN OR PACIFIC ISLANDER ❑OTHER(specify): ./ALL THAT APPLY: ❑WARTIME PERIOD VETERAN ❑DISABLED VETERAN IETNAM VETERAN HANDICAPPED STATUS: OYES IF YES, WHAT IS THE HANDICAP? ARE YOU A CURRENT OR FORMER LAW ENFORCEMENT OFFICER, OTHER EMPLOYEE ® OR THE SPOUSE OR CHILD OF ONE, WHO IS EXEMPT FROM gUBLIC RECORDS DISCLOSURE UNDER FLORIDA STATUTE CHAPTER 119.07(3)(k)1? AYES O DESCRIBE ANY SKILLS AND BACKGROUND INFORMATION ABOUT YOURSELF THAT WOULD BE HELPFUL TO THE BOARD YOU WISH TO SERVE ON. IF MORE SPACE IS NEEDED, PLEASE ATTACH AN ADDITIONAL PAGE. STATEMENT OF APPLICANT: I certify that the answers are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this application. I hereby release all companies, schools or persons from all liability for any damage for issuing this information. I understand that the City may request a copy of my driver's license. I have the right to request that the City completely and accurately disclose to me the contents of any investigation or reports upon request to the Office of the City Clerk. CERTIFICATION: I understand that falsification, omission, misleading statements, or misrepresentation is cause for rejection of this application. I understand that this application is a Public Record and is subject to the provisions of Florida Statutes Chapter 119. I hereby acknowledge that I have read and understand each of the above statements. Signature of Applicant: r Date: OThe City Code Book Sec. 70-151, 70-171, 70-19170-211 read: "....membership of the board, where possible, shall consist of any of the following: architect, engineer, surveyor, urban planner, landscape architect, general contractor, realtor, business person, and lay persons." ®Other covered jobs include: correctional and correctional probation officer, firefighters, human resource officers, code enforcement officers, certain judges, assistant state attorneys, state attorneys, assistance and statewide prosecutors, personnel of the department of revenue or local governments whose responsibilities include revenue collection and enforcement of child support enforcement and certain investigators in the department of children and families [see §119.07(3)(k)1, F.S.]. PLEASE RETURN COMPLETED APPLICATION TO: CITY OF OKEECHOBEE OFFICE OF THE CITY CLERK 55 SE 3RD AVENUE OKEECHOBEE, FLORIDA 34974 CLERK OFFICE USE ONLY: BOARD APPOINTED TO CITY COUNCIL MEETING: INITIAL TERM: LETTER SENT: REAPPOINTMENT(S): RESIGNED: CERTIFICATE AWARDED: